Legal Contract Templates Data Center Physical Access Policy and Agreement

How do you write a Data Center Physical Access Policy and Agreement document?

company name DATA CENTER PHYSICAL ACCESS POLICY THIS AGREEMENT is made on this current day day of current month current year between contract first name contract last name hereafter referred to as the Undersigned or Customer and company name hereafter referred to as Company The purpose of this policy is to set forth the company name Data Center Physical Access Policy DCPAP or Access Policy by which the undersigned will abide while using renting leasing or otherwise making use of Company facilities goods and services Data Center or Contracted Spaces By using Companys Data Center and facilities the undersigned agrees to comply with the following policies. Terms and Conditions As service the standard Data Center Access and Security Policy is provided below. 1. Company and Customer Responsibility. Company is responsible for ensuring that all resources under its control remain physically secure. The Company maintains this access policy to provide framework for Customers to follow for physical security and access to Company facilities and to instruct Customers on the procedures and policies that Company staff and technicians follow. Undersigned agrees to adhere to all posted notices or changes to protocol that the Company makes the Undersigned aware of during its visits to Company facilities. 2. Data Center Habits and Hygiene. Access into Company facilities requires adherence to the following protocols and restrictions on dangerous materials dangerous materials

* No smoking or chewing tobacco is allowed. * No combustible materials may be brought into the data center including lighters hand warmers mace tear gas aerosol cans or compressed air. * No eating or drinking is allowed in the data center. * No drugs or alcohol are permitted in the data center. * No weapons or firearms are allowed in the data center. * No external fire suppression devices are allowed. * No prohibited hardware is allowed. Insert descriptions into your Contract rather than blanket statement here. * All work related materials must be cleaned up before leaving.

* All work related trash or garbage must be disposed of properly. * No illegal activity of any kind is permitted. * Insert Data Center specific policies here recycle bins unattended equipment etc. 3. Access Keycards and Identification. Company will issue identification badges and access keycards to Undersigned and Undersigneds designated agent s. Company shall maintain list of all authorized personnel issued such access and at no time shall identification badges or access keycards transfer between any other employee or other agent of the Undersigned without pre approved written permission from Company. If at any time Company becomes aware that an access badge has been transferred in violation of this policy revocation of access to the Data Center and contracted space may occur. 4. Data Center Access Procedures. Access to the Company Data Center is gained through the Data Center welcome room or Insert specific manned space here and requires that all Customers sign in with valid signature for Company staff member to grant them access. Customers wishing access must have their identification badge and access keycard available for inspection. Undersigned or Undersigneds Agent will sign in and provide the time of entry to the Data Center and the purpose for their visit. Exit from the Data Center requires that Undersigned or Undersigneds agents sign out with valid signature for each Undersigned or Undersigneds Agent wishing to leave. At no time will Company staff member be authorized to allow exit without each Undersigned or Undersigneds Agent properly signing out from the Data Center. If at any time an Undersigned or Undersigneds agent is allowed by staff member to exit the Undersigned or Undersigneds Agent should immediately demand to sign out of the Data Center and or ask to see Company supervisor.

Failure to adhere to the sign in and sign out procedures could result in revocation of access to the space. 4 Visitor Physical Access and Procedures. Visitor shall mean any individual who is not on an approved Access List on file with the Data Center. All visitors shall enter the Data Center through the Data Center Welcome Room and wait for Staff Member to sign the visitor in. The Undersigned may allow Visitors to gain access to the Data Center subject to the Undersigneds Access Type provided that. 1. All visitors must have their visit scheduled and approved by the Company Data Center Supervisor at least business hours prior to their visit. 2. All visitors shall sign copy of the Data Center Access and Security Policy DCPAP to be kept on file by the Data Center and shall be governed according to the Specifications of the Data Center Contract or Co location Contract between Company and Undersigned.

3. Data Center Employee or Staff Member must accompany Visitor at all times while within the Data Center. 4. All visitors must sign in and sign out when entering or exiting the Data Center. Visitors must wear an identification badge at all times. 5. Upon sign out and exiting the data center visitors are responsible for turning in any identification badges or ID issued to them during their visit. Failure to properly turn in these materials may result in financial penalties or sanctions against Undersigned or Visitor. 6. Any exceptions to any of the above policies must have the written approval of the Data Center Supervisor. 4 Disclosure of Security Access or other Policies Governing the Security of the Data Center.

All persons entering the Data Center whether the Undersigned its Agents Employees Vendors or Visitors agree to hold all Proprietary Information including all information related to the security operation policies procedures or any other information they may come in contact with regarding the Data Center in the strictest of confidence and to take the same degree of care to protect such information as they do with their own Proprietary Information. No less than reasonable care shall be maintained by the Undersigned or its agents. Undersigned agrees not to disclose or use any such Proprietary Information or any information derived from Data Center contact to any firm supplier business individual third party or other organization. 5. Data Center Access Types. For our customers convenience the Company maintains several types of access to the Data Center. Access levels include. 5 Unrestricted Access to All Contracted Space Insert Access Description 5 Restricted Access to Specific Contracted Space Insert Access Description

5 Escorted Access to Contracted Space Insert Access Description The level of access shall be determined and maintained by the Company and Customer according to the Specifications of the Data Center Contract or Co location Contract between Company and Customer. 6. Emergency Access by Personnel Not Currently on Access Lists. Access by Undersigned or Undersigneds Agents not currently on any access lists may be granted only by the Company Data Center supervisor and shall be governed according to the Specifications of the Data Center Contract or Co location Contract between Company and Customer. Access to the Data Center under this condition shall be noted as an emergency access in the Data Center security logs. Any inappropriate use of emergency access may result in access being immediately denied and the requesting Undersigned or Undersigneds Agent being ejected from the Data Center and or Customers emergency access privileges revoked. 7. Modification of Agreement. Company reserves the right to add modify or delete any provision of this Agreement at any time and without notice. Company reserves the right to restrict any access right at any time whether violation of this agreement occurs or not. Company reserves the exclusive right and will be the sole arbiter as to what constitutes violation of any of these provisions. 8. Potentially Tortuous or Illegal Conduct. The following shall be construed as violations of this Agreement and may result in suspension or deletion of Customers account or in termination of this Agreement.

a Falsifying any information provided to Company or to other staff members in connection with access to the data center or the use of Company facility product or service. b Allowing access to any restricted area by individual or allowing individuals to gain access to any restricted areas as defined in the Specifications of the Data Center Contract or Co location Contract between Company and Customer. c Allowing any dangerous or restricted materials inside the data center or Company facilities at any time. 9. Data Center System and Network Security. Violations of Data Center system or network security are strictly prohibited and may result in criminal or civil liability. Examples include but are not limited to. allowing unauthorized access to data center; use of any Company product or service that Customer does not have permission to use; use of any equipment hardware connections or other materials that Customer does not have permission to use; disruption or interference with the connectivity and access or otherwise impeding other Customers use of the Company Data Center products or services. 10. Consequences of Violation. If Company becomes aware of an alleged violation of any of the terms contained in this Agreement or any other policy that has been posted on its web site made available to Customer via email or posted in any other form Company shall initiate an investigation. During the investigation Company may restrict Customers access to the Data Center or other Company products and services to prevent further possible unauthorized activity. Company may at its sole discretion restrict suspend or terminate Customers account without notice or refund or pursue civil remedies as it deems necessary. Company shall notify the appropriate law enforcement department of any such violations. Company shall not be responsible for any payment refunds or compensation in any way for service disruptions or termination resulting from violations of this Agreement. The Undersigned represents and warrants that on the date first written above the Undersigned is authorized to enter into this Agreement in its entirety and duly binds its respective principals by the signature below. EXECUTED as of the date first written above.

contract first name contract last name By signator authorized signature or signer. Job title of signator authorized signature or signer. Date when the contact was signed Undersigned Initials

Writing the Data Center Access and Security Policy Template document (alternate or related contract document)

DATA CENTER ACCESS AND SECURITY POLICY DCASP THIS AGREEMENT is made this current day day of current month current year by and between company name hereafter referred to as Customer and company name hereafter referred to as Company The purpose of this policy is to set forth Data Center Access and Security Policy DCASP or Access Policy by which Customer will abide while using renting leasing or otherwise making use of Company facilities goods and services Data Center or Contracted Spaces By using Companys Data Center and facilities Customer agrees to comply with the following policies and assume responsibility for the compliance of all policies by Customer and Customers Agents. Terms and Conditions As service the standard Data Center Access and Security Policy is provided below. 1. Company and Customer Responsibility. Company is responsible for ensuring that the security of all resources under its control remains physically secure. The Company maintains this access policy in order to provide framework for Customers to follow for physical security and access to Company facilities and to instruct Customers on the procedures and policies that Company staff and technicians follow. Customer agrees to adhere to all posted notices or changes to protocol that the Company makes the Customer aware of during its visits to Company facilities. 2. Data Center Habits and Hygiene.

Access into Company facilities requires adherence to the following protocols and restrictions on dangerous materials dangerous materials * No smoking or chewing tobacco is allowed. * No combustible materials may be brought into the data center including lighters hand warmers mace tear gas aerosol cans or compressed air. * No eating or drinking is allowed in the data center. * No drugs or alcohol are permitted in the data center. * No weapons or firearms are allowed in the data center.

* No external fire suppression devices are allowed. * No prohibited hardware allowed Insert descriptions into your Contract rather than blanket statement here. * All work related materials must be cleaned up before leaving. * All work related trash or garbage must be disposed of properly. * No illegal activity of any kind is permitted.

* Insert Data Center specific policies here recycle bins unattended equipment etc. 3. Access Keycards and Identification. Company will issue identification badges and access keycards to Customer and Customers designated agent s. Company shall maintain list of all authorized personal issued such access and at no time shall identification badges or access keycards transfer between any other employee or other agent of the Customer without pre approved written permission from Company. If at any time Company becomes aware that an access badge has been transferred in violation of this policy revocation of access to the Data Center and contracted space may occur. 4. Data Center Access Procedures. Access to the Company Data Center is gained through the Data Center welcome room or Insert specific manned space here and requires that all Customers sign in with valid signature in order for Company staff member to grant them access. Customers wishing access must have their identification badge and access keycard available for inspection. Customer or Customers Agent will sign in and provide the time of entry to the Data Center and the purpose for their visit.

Exit from the Data Center requires that Customer or Customers agents sign out with valid signature for each Customer or Customers Agent wishing to leave. At no time will Company staff member be authorized to allow exit without each Customer or Customers Agent properly signing out from the Data Center. If at any time Customer or Customers agent is allowed by staff member to exit the Customer or Customers Agent should immediately demand to sign out of the Data Center and or ask to see Company supervisor. Failure to adhere to the sign in and sign out procedures could result in revocation of access to the space. 5. Data Center Access Types. For our customers convenience the Company maintains several types of access to the Data Center. Access levels include.

5 Unrestricted Access to All Contracted Space Insert Access Description 5 Restricted Access to Specific Contracted Space Insert Access Description 5 Escorted Access to Contracted Space

Insert Access Description The level of access shall be determined and maintained by the Company and Customer according to the Specifications of the Data Center Contract or Co location Contract between Company and Customer. 6. Emergency Access by Personnel Not Currently on Access Lists. Access by Customer or Customers Agents not currently on any access lists may only be granted by the Company Data Center supervisor and shall be governed according to the Specifications of the Data Center Contract or Co location Contract between Company and Customer. Access to the Data Center under this condition shall be noted as an emergency access in the Data Center security logs. Any inappropriate use of emergency access may result in access being immediately denied and the requesting Customer or Customers Agent being ejected from the Data Center and or Customers emergency access privileges revoked. 7. Modification of Agreement. Company reserves the right to add modify or delete any provision of this Agreement at any time and without notice. Company reserves the right to restrict any access right at any time whether violation of this agreement occurs or not. Company reserves the exclusive right and will be the sole arbiter as to what constitutes violation of any of these provisions.

8. Potentially Tortuous or Illegal Conduct. The following shall be construed as violations of this Agreement and may result in suspension or deletion of Customers account or in termination of this Agreement. a Falsifying any information provided to Company or to other staff members in connection with access to the data center or the use of Company facility product or service. b Allowing access to any restricted area by individual or allowing individuals to gain access to any restricted areas as defined in the Specifications of the Data Center Contract or Co location Contract between Company and Customer. c Allowing any dangerous or restricted materials inside the data center or Company facilities at any time. 9. Data Center System and Network Security. Violations of Data Center system or network security are strictly prohibited and may result in criminal or civil liability. Examples include but are not limited to. allowing unauthorized access to data center use of any Company product or service that Customer does not have permission to use use of any equipment hardware connections or other materials that Customer does not have permission to use disruption or interference with the connectivity and access or otherwise impeding other Customers use of the Company Data Center products or services. 10. Consequences of Violation.

If Company becomes aware of an alleged violation of any of the terms contained in this Agreement or any other policy that has been posted on its web site made available to Customer via email or posted in any other form Company shall initiate an investigation. During the investigation Company may restrict Customers access to the Data Center or other Company products and services in order to prevent further possible unauthorized activity. Company may at its sole discretion restrict suspend or terminate Customers account without notice or refund or pursue civil remedies as it deems necessary. Company shall notify the appropriate law enforcement department of any such violations. Company shall not be responsible for any payment refunds or compensation in any way for service disruptions or termination resulting from violations of this Agreement. The undersigned represents and warrants that on the date first written above the undersigned is authorized to enter into this Agreement in its entirety and duly binds respective principals by the signature below. EXECUTED as of the date first written above. company name By signator authorized signature or signer. Job title of signator authorized signature or signer. Date when the contact was signed Customer Initials

How do you write a Subcontractor Long Form Contract document? (example of another included contract document)

SUBCONTRACTOR AGREEMENT THIS AGREEMENT is made this current day day of current month current year by and between company name Subcontractor and company name Company Declarations Pre Existing Works shall mean any method practice source code object code graphics or other resource incorporated into any deliverable that contains Subcontractors Proprietary Rights. Subcontractors Proprietary Rights shall mean anything in which Subcontractor has rightful copyright trademark patent or other Intellectual Property interest.

Deliverables shall mean the Software provided in object and or source format and subject to Subcontractors Proprietary Rights documentation or other materials required to be delivered by Subcontractor to Company or Companys Customer as set forth in any Specification s. Source Code shall mean all of the readable forms of code documentation or any combination thereof that go together to make and build files or Deliverables. Services shall mean any programming training customization enhancement or other labor performed by the Subcontractor as required by the Specifications which may or may not have an associated Deliverable. Specifications shall mean the specifications for the Deliverables as reasonably communicated and agreed to by Subcontractor which include detailed specifications and instructions for all required Deliverables features and functionality and complete production schedule for each Deliverable and Milestone. Recitals A. Company is in need of assistance in the following areas for Insert name of customer being subcontracted for customer of Companys Companys Customer Insert description of areas of work to be performed by Subcontractor

B. Subcontractor has agreed to perform work for Company on this project in this manner. Agreements In consideration of the mutual covenants set forth in this Agreement Company and Subcontractor hereby agree as follows. 1. Specifications. Subcontractor shall be available and shall provide the following efforts and services as requested and set forth in Exhibit attached. 2. Compensation. Company will compensate Subcontractor on the following basis. hourly rate United States Dollars per hour. Subcontractor will submit invoices via email to Company and upon request submit written signed reports of the time spent performing services under this Agreement itemizing in reasonable detail the date on which services were performed the number of hours spent on such date and brief description of the services rendered.

Company will receive reports no less than once per month on or before the 3rd day of each month and the total amount of work will not exceed Insert Maximum Dollar Amount United States Dollars. Company shall pay Subcontractor all amounts due within thirty days after such reports are received or as otherwise arranged with Subcontractor. Company will pay Subcontractor for the following expenses incurred under this Agreement. For all of Subcontractors services under this Agreement Customer shall compensate Subcontractors in cash pursuant to the terms of Exhibit attached hereto. Subcontractor shall submit written documentation and receipts itemizing the dates on which such expenses were incurred. Company shall pay Subcontractor all amounts due within thirty days after such reports are received. 3. Independent Contractor. Nothing herein shall be construed to create an employer employee relationship between the parties. The consideration set forth above shall be the sole payment due to Subcontractor for services rendered. It is understood that Company will not withhold any amounts for payment of taxes from the compensation of Subcontractor and that Subcontractor will be solely responsible to pay all applicable taxes from said payment including payments owed to Subcontractors employees and subagents.

4. Insurance. Subcontractor will carry general liability automobile liability workers compensation and employers liability insurance in the amount of Insert Liability Coverage Amount United States Dollars. In the event Subcontractor fails to carry such insurance or such insurance coverage lapses while this Agreement is in effect Subcontractor shall indemnify and hold harmless Company its agents and employees from and against any such damages claims and expenses arising out of or resulting from work conducted by Subcontractor and Subcontractors agents or employees. 5. Standards. All work will be done in competent manner in accordance with applicable standards of the profession and any specific requirements of Company contracts with customers and all services are subject to final approval by Company prior to Companys payment. 6. Warranties. Subcontractor shall make no representations warranties or commitments binding Company without Companys prior written consent. 7. Confidentiality.

In the course of performing services the parties recognize that Subcontractor may come in contact with or become familiar with information which Company or its customers may consider confidential. This information may include but is not limited to information pertaining to design methods pricing information or work methods of Company as well as information provided by customers of Company for inclusion in work to be developed for customers which may be of value to competitors of Company or its customers. Subcontractor agrees to keep all such information confidential and not to discuss it with anyone other than appropriate Company personnel or their delegates. The parties agree that in the event of breach of this Agreement damages may be difficult to ascertain or prove. The parties therefore agree that if Subcontractor breaches this Agreement Company shall be entitled to seek relief from court of competent jurisdiction including injunctive relief and shall be entitled to all financial damages attorney fees and associated court costs. 8. Term of Agreement. This Agreement shall begin on start date and shall terminate on end date unless terminated for any reason by either party upon thirty days prior written notice. 9. Communication. Any notice or communication permitted or required by this Agreement shall be deemed effective when personally delivered or deposited postage prepaid by first class regular mail addressed to the other partys last known address. 10. Entire Agreement. This Agreement constitutes the entire agreement of the parties with regard to the subject matter hereof and replaces and supersedes all other agreements or understandings whether written or oral. No amendment extension or change of the Agreement shall be binding unless it is in writing and signed by all parties hereto.

11. Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of Company and to Companys successors and assigns. Nothing in this Agreement shall be construed to permit the assignment by Subcontractor of any of its rights or obligations hereunder to any third party without Companys prior written consent. 12. Ownership Rights. All Deliverables and associated documents sketches plans improvements or inventions developed by Subcontractor during the term of this Agreement shall belong to Company and or its customers for whom work is being performed by Subcontractor. Subcontractor retains all rights to source code pre existing code practices or other methods it may employ in the course of creating Deliverables for Company. a Subcontractor shall retain the right to display any works created for Company that have been made public or published in format accessible to the public at any time and in any format. Company shall retain the right to require Subcontractor to obtain written permission prior to Subcontractors use of any non public visual audio or other representation of Deliverables so long as it is not unreasonably withheld from Subcontractor by Company. b Third party Applications Code Objects and other Pre existing Work s. Company recognizes that certain elements of Deliverables may include pre existing intellectual property Pre Existing Works that may be wholly owned or licensed by Subcontractor. Subcontractor grants non transferable permission to Company to use sell or otherwise distribute any Deliverable containing Pre Existing Works and delivered to Company during the course of this Agreement. Subcontractor further warrants that Subcontractor has lawfully and rightfully obtained license for any third party Application or Code used in the creation of any Deliverable. At no time does Subcontractor give up Subcontractors right to the source code or ability to make derivative works variants alterations or any other lawful use of Pre Existing Works at any time. In the event that third party resources are incorporated into Deliverables presented to Company it is Subcontractors obligation to provide list of such third party resources for Company. Subcontractor does not warrant the suitability of any third party resource for sale resale redistribution or use for any purpose that Company or Companys Customer may have. 13. Non compete.

a Subcontractor agrees to not perform business for or to solicit business from Companys Customer for period of two years from the date this Agreement is terminated without prior written permission from Company. b Company agrees not to solicit business from Subcontractors employees contractors or staff without written permission from Subcontractor for period of two years from the termination date of this Agreement without prior written permission from Subcontractor. 14. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of state or province. Exclusive jurisdiction and venue shall be in the county County state or province Superior Court. The prevailing party shall be entitled to recover reasonable attorney fees and statutory costs. If any portion of this Agreement is declared unenforceable that portion shall be construed to have the maximum effect possible and the remainder of this Agreement shall continue in full force and effect. The parties represent and warrant that on the date first written above they are authorized to enter into this Agreement in its entirety and duly bind their respective principals by their signatures below. EXECUTED as of the date first written above. company name By signator authorized signature or signer.

Job title of signator authorized signature or signer. Date when the contact was signed company name By signator authorized signature or signer. Job title of signator authorized signature or signer. Date when the contact was signed

Company Initials Subcontractor Initials