Legal Contract Templates Release of Legal Hold Notice Form

Writing the Release of Legal Hold Notice Form document

company name Release of Legal Hold Notice Form current date Records Custodians Name or Department. Insert name of record keeper Case ID Number. contract reference number Release of Legal Hold This is to provide notification to the records owners departments of the release of data and company name will resume normal retention and destruction processes. If records were scheduled for destruction during the litigation hold period the records department will proceed with the destruction process outlined in the Records Program Policies and Procedures. List of records that were under legal hold for specified owner or department Data Owners Name Content Description Data Collection Site file share mailbox backup workstation smart phone etc. Data Custodians Network and or Physical Location mapped drive file cabinet

Requires signature of the department or records owner for acknowledgement of the notification. PRINTED NAME AUTHORIZED SIGNATURE DATE

How do you write a Authorization for Records Destruction Form document? (alternate or related contract document)

company name Authorization for Records Destruction Form Dept. Name. Department Location. Building Authorized Content Owner Or Department Manager. Name Title Phone Email Department Records Liaison. Name Title Phone Email Describe the content of the records to be destroyed such as. Invoices Contracts Sales Orders Bid Documents Annual Review etc. List Record Types Retention i. e. year Media Type Physical or Electronic Volume pages or file size Disposition Method Shred Delete etc Disposition Date 1. Record Type 2. Record Type 3. Record Type 4. Record Type 5. Record Type 6. Record Type 7. Record Type 8. Record Type 9. Record Type 10. Record Type I certify that no legal hold has been placed on the records listed above and that they are past the retention period specified by the company name Retention Schedule and that all regulatory audits have been reviewed.

PRINTED NAME AUTHORIZED SIGNATURE DATE WITNESS NAME SIGNATURE DATE

Writing the Formal Record Hold Notice Form document (alternate or related contract document)

company name Formal Litigation Hold Notice Form current date Records Custodians Name. Insert name of record keeper Name of Requestor. Insert name of person requesting record hold Case ID Number. contract reference number Detailed Legal Hold Information. Provide the details of the case and instructions to implement the Hold Notice Procedure * List the nature and specifics of the complaint or threat * Identify the party making the claim

Notice of intent to investigate. * Local workstation Laptop and or department computer * Personal share or personal folders on servers * Home computer or smart phones * Email journals backups and archives * Removable storage media

* Physical department files on and off site Use the Formal Hold Investigation Form to list all relevant documents. You will be notified after the content has been reviewed and the records to be placed on hold have been verified. Requires signature of the department or records owner for acknowledgement of the notification. PRINTED NAME AUTHORIZED SIGNATURE DATE

Writing the Application for Records Retention Form document (alternate or related contract document)

company name Application for Records Retention Form Dept. Name. Department Location. Building Department Manager. Name Title Phone Email Department Records Liaison. Name Title Phone Email Describe the content of the records to be stored such as. Invoices Contracts Sales Orders Bid Documents Annual Review etc. List Record Types Retention i. e. year Legal Regulations

SOX HIPPA PCI etc. Media Type Physical or Electronic Search Metadata Access Requirements Estimated Volume pages or file size 1. Record Type 2. Record Type 3. Record Type 4. Record Type 5. Record Type 6. Record Type 7. Record Type 8. Record Type 9. Record Type 10. Record Type PRINTED NAME AUTHORIZED SIGNATURE DATE

How to write my Formal Record Hold Investigation Form document (alternate or related contract document)

company name Formal Hold Investigation Form current date Records Custodians Name. Insert name of record keeper Legal Hold Team Representative. Insert name of representative Case ID Number. contract reference number Request for Legal Hold Information. Provide the details of the case and instructions to list and identify content. Use this form to document the articles that need to be preserved as part of the litigation hold. Data Owners Name Content Description Data Collection Site file share mailbox backup workstation smart phone etc. Data Custodians Network and or Physical Location mapped drive file cabinet Preserve

Article. n Preservation method Filled in by Litigation Response Team

How do you write a Record Retention Schedule Change Form document? (alternate or related contract document)

company name Retention Schedule Change Request Form current date Division Department. Insert division or department name Name of Requestor. Insert name of person requesting change Type of Record Name. Insert type of record to be changed Change Request. Complete information regarding the request for change Reason for Change to Retention Schedule. in the space below provide an explanation for the change i. e. legal business or audit requirement. Approved By signator authorized signature or signer.

Division Department Manager PRINTED NAME Division Department Manager AUTHORIZED SIGNATURE DATE Records Administrator PRINTED NAME Records Administrator AUTHORIZED SIGNATURE DATE Legal PRINTED NAME Legal

AUTHORIZED SIGNATURE DATE Change Effective in Schedules or Policy. DATE

How to write my Durable Power of Attorney Agreement document (example of another included contract document)

DURABLE POWER OF ATTORNEY Declarations I contract first name contract last name the undersigned residing at Insert Address Insert City Insert State Insert Zip do hereby appoint Insert Agent Name Agent of Insert Agents Full Address as my attorney in fact to handle all of my obligations and duties that handle on daily basis. Insert Agent Name is hereby granted the power of delegation and substitution in regard to the administration of my obligations and duties. This Durable Power of Attorney shall become effective on the date below and shall remain in effect until my death. This Durable Power of Attorney may be rescinded by either party by providing written notice to both the undersigned and the Agent. Agreements I hereby revoke any and all previous powers of attorney signed by me except for any Power of Attorney for Health Care or Health Care Directive which shall remain in full force. Once executed by all listed parties and notarized this document shall be construed and interpreted as general durable power of attorney and my Agent shall have full authority to act on my behalf in relation to all my property and affairs. In addition to the above powers and duties also wish my Agent to make provisions for the following property and affairs.

Insert additional actions to be taken on behalf of the undersigned. I do hereby indemnify and hold my Agent harmless from and against any and all claims judgments awards costs expenses damages and liabilities including reasonable attorney fees of whatsoever kind and nature that may be asserted granted or imposed against Agent directly or indirectly arising from or in connection with the execution of this Durable Power of Attorney as well as any error or omission made by the Agent that is made in good faith. Agent shall not be held responsible for delay or failure in performance hereunder caused by acts of third parties nature strikes embargoes fires war or other causes beyond Agents reasonable control. If any provision of this agreement is held to be unenforceable the enforceability of the remaining provisions shall in no way be affected or impaired thereby. This agreement and any disputes arising hereunder shall be governed by the laws of state or province without regard to conflicts of law principles. failure by any party to exercise or delay in exercising right or power conferred upon it in this agreement shall not operate as waiver of any such right or power. Agent shall be entitled to compensation for his services at rate as set out by law and for reimbursement of all reasonable expenses incurred during the execution of any duties as my Agent.

Each party represents and warrants that on the date first written above they are authorized to enter into this Agreement in entirety and duly bind their respective principals by their signature below. EXECUTED as of the date written below. contract first name contract last name By signator authorized signature or signer. Print name. Date when the contact was signed Insert Agent Name By signator authorized signature or signer.

Print name. Date when the contact was signed Acknowledgment This document was acknowledged before me on this current day day of current month current year by Insert Agent Name Notarys full legal name Signature of Notary Public Notary full name My commission expires State of County of

Current Registrant Initials Prospective Registrant Initials