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IT, web, Internet, software, hardware, media, multimedia, photography, tech, information, technology, computer, business, company, pre-written, legal, contract, agreement, documents, templates, boilerplate, form, outline, text, terms, recitals hr Company VACATION SICK LEAVE AND TIME OFF POLICY This document provides Company employees with important information and guidance concerning Company policies and procedures its code conduct its stated mission and goals and all other organizational policies that govern all Vacation Sick Leave and Time Off taken employees Company This document should not considered complete and comprehensive guide what acceptable behavior company policy but should serve guide aid staff with the most common frequent questions and concerns they may have Policies procedures and guidelines contained this policy are subject change and all staff are encouraged consult Human Resources Manager should they have any questions that not appear covered here all cases the policies stated the Human Resources Guide shall prevail the event any conflict between the information contained the Guide and verbal statement about the Human Resources Guide other Company policies procedures Each employee must read and become familiar with these policies and procedures and refer this policy they have questions and concerns about Vacation Sick Leave Time Off requests and the company policies procedures that govern such requests Definitions Personnel Full Time Employees shall defined all employees agents the company who are scheduled authorized work more hours per week and who have been recognized the Company Human Resources department full time employees and for whom written contract file with the Company Human Resources Department Part Time Employees shall defined all employees agents the company who work less than hours per week and who have been recognized the Company Human Resources department Part time employees and for whom written contract file with the Company Human Resources Department Contract Employees Contractors Subcontractors shall defined all personnel agents the company who have temporary employment contract with the company regardless how many hours they work per week Responsibility Company Company shall responsible for distributing all new employees part time employees contractors and other staff copy the Vacation Sick Leave and Time Off Policy print electronic format Responsibility Employees Vendors Contractors and Other Staff This Vacation Sick Leave and Time Off Policy will also serve guide the benefits offered employees the Company These policies and benefits are subject change the Company sole discretion and are not intended part any compensation agreement promise Vacation Leave Full Time Employees and Full Time Temporary Employees are entitled time off with pay for vacation other personal reasons employee accrues vacation leave credits for all hours which she works Vacation leave may used for normal work hours paid vacation leave paid sick leave paid jury duty paid military leave Accrual vacation leave follows Full Time Employees and Full Time Temporary Employees with less than months continuous service with the company shall earn vacation leave the rate days hours per calendar year Maximum Accrual Full Time Employees and Full Time Temporary Employees may accrue vacation leave maximum hours After hours have been accrued employee shall not accrue any additional hours until the employee reduces the total number accrued hours less than total hours Vacation Leave Accrual for Partial Employment Full Time Employees and Full Time Temporary Employees shall earn vacation leave the full monthly rate when pay status for fifteen more calendar days during the pay period When working less than fifteen days during the pay period employees will not earn vacation leave Scheduling and Approval Vacation Leave Employees must request all vacation leave that totals five more consecutive days least four weeks advance the date that the leave requested take place Vacation leave that totals four days less must requested least two weeks advance the date that the leave requested take place All leave subject the approval management and employees must make their request using the Company Vacation and Time Off Request Form Requests for leave that are not made through the Company Vacation and Time Off Request Form shall deemed inappropriate and shall not constitute official notification the company the Employee request for leave This includes authorization made through verbal email written formats not using the Company Vacation and Time Off Request Form Sick Leave Full Time Employees and Full Time Temporary Employees shall earn sick leave Employees may take sick leave for the following personal illness injury illness injury immediate family member The definition immediate family member shall the employee wife husband life partner father mother brother sister child and corresponding laws Employees are required notify and report their supervisor manager prior absence for sickness injury the earliest opportunity Employees must detail the reason for the absence and when they expect return work Employees who not communicate with their supervisor manager for three consecutive days absence may considered having abandoned their jobs and subject termination Accrual Sick Leave Full Time Employees and Full Time Temporary Employees accumulate sick leave the rate one workday hours for each full month worked Earned sick leave may not carried over from year year Full Time Employees and Full Time Temporary Employees shall earn sick leave the full monthly rate when pay status for fifteen more calendar days during the pay period When working less than fifteen days during the pay period employees will not earn sick leave Use Sick Leave Full Time Employees and Full Time Temporary Employees may granted sick leave when they are unable perform their duties because personal illness injury illness within their immediate family because they must absent from work for the purpose obtaining health related professional services that cannot obtained after regular working hours Sick leave privilege opposed earned right and must accrued before can used Recording Sick Leave Departments and administrative offices will maintain record sick leave accrued each employee Absences due sick leave should documented the Company Annual Sick Leave Form and reported the Monthly Service Report department heads supervisors who should enter the appropriate hours each day absence The minimum time recorded for part any workday charged sick leave thirty minutes Abusing Sick Leave Managers supervisors who believe that employee may abusing sick leave claiming sick leave under false pretense may require evidence illness injury the form statement from physician other medical certification The Company reserves the right grant temporary approval sick leave subject the receipt sufficient evidence illness injury Evidence abuse Company sick leave grounds for disciplinary action including termination Employees who claim sick leave for the purpose applying for another job working second job any other activity that not illness injury related shall considered engaging misconduct and dishonest behavior and may subject immediate termination Payment for Sick Leave Termination Separation There shall payment for accrued unused sick leave for employees upon termination separation from the Company Family Leave Under special circumstances employees may request extended family leave for personal reasons Company grants employees who must absent for personal reasons for six months the Family Leave Term Family leave without pay may requested employees for the following reasons the birth adoption child serious personal illness the serious illness employee immediate family previously defined above Family Leave Qualifications Time off for family leave available all Full Time Employees Full Time Temporary Employees who have worked minimum hours over the previous month period When possible employees are asked submit family leave requests days advance The Company recognizes that taking time off for family leave may not foreseeable event and will consider all the situations and circumstances under which approval for the leave being requested Before family leave granted employees must first exhaust all available sick and vacation leave The Company will continue underwrite any healthcare benefits during the family leave long the employee returns work after the family leave complete Company reserves the right recover all amounts subsidizes pays for health insurance for the employee employee does not return work from family leave exception shall apply the case where the employee cannot return work because his her continued illness that family member All sick leave vacation leave retirement credits other benefit credits shall not accrue while the employee family leave employee while family leave who found have applied for work accepted position employed another company will immediately terminated and the Company shall recover all costs associated with the employee family leave Any employee failing return work from family leave indicated the Family Leave Term failing properly explain the absence the Company Human Services Department will considered having voluntarily terminated his her position Military Leave Full Time Employees and Full Time Temporary Employees are entitled military leave absence when ordered active duty for training members the National Guard the Armed Forces Regular Full Time Employees and Full Time Temporary Employees who are ordered active duty drafted shall entitled reinstatement their former positions comparable positions with the same salary pay grade Employees placed extended military leaves absence will not receive pay from the Company nor accrue annual vacation sick leave Military Leave for Training Full Time Employees and Full Time Temporary Employees who are required become active duty personnel for the purpose attending training other active duty events shall not suffer any loss their regular pay during the first twenty one days their absence from work All Full Time Employees and Full Time Temporary Employees are required provide copy their training orders other paperwork their supervisor manager and their Human Resources Department Administrative Leave Disciplinary Regular Employees and Full Time Temporary Employees placed disciplinary administrative leave the Company shall subject the Company Disciplinary Guidelines defined the Company Disciplinary Handbook Employees placed administrative leaves absence will not receive pay from the Company nor accrue annual vacation sick leave Administrative Leave Non Disciplinary Regular Employees and Full Time Temporary Employees placed non disciplinary administrative leave the Company shall subject the Company Disciplinary Guidelines defined the Company Disciplinary Handbook Jury Duty Witness Summons Regular Employees and Full Time Temporary Employees selected for jury duty give testimony court proceeding that not their own making may request take sick time off for the days they are required absent Bereavement Leave Regular Employees and Full Time Temporary Employees shall granted three days per year bereavement leave for the death spouse child parent life partner brother sister grandparent grandparent law grandchild son daughter law mother law father law brother law sister law stepchild child law aunt uncle niece nephew and first and second cousin All other relationships shall excluded unless the case where the employee guardian All bereavement leave non accumulative The total amount granted the Company employee shall not exceed three days within any calendar year additional days absences are required the employee may request sick leave vacation leave Time Off for Religious Observances and Work Schedules employee needs accommodations for religious holiday belief the Company will attempt aid the employee wishes provided such accommodations not affect the safety and health other employees that undue hardship created for the Company its employees and that the accommodations not violate the standards set forth the Company Human Resources Guide Holidays The Company will closed for normal business operations observation regular holidays and other holidays determined the management and posted the Human Resources Department Regular Employees and Full Time Temporary Employees who are not required work will excused such days without being charged leave losing pay the event such staff members are required work holiday they will granted another holiday paid accordance with the Company overtime policy Regular Holiday Schedule Labor Day 1st Monday Sept Thanksgiving Day 4th Thursday November Christmas Day December 25th New Year Day January 1st Memorial Day Last Monday May Independence Day July 4th The Human Resources Department will post the yearly schedule holidays Contact Information Questions comments concerns regarding the Vacation Sick Leave and Time Off Policy may directed HREmail the following Human Resources Department Company representative HRContactName Changes this Vacation Sick Leave and Time Off Policy The practices described this Vacation Sick Leave and Time Off Policy are current CurrentDate Company reserves the right modify amend this Vacation Sick Leave and Time Off Policy any time Appropriate notice will given all employees concerning such amendments Effective Date CurrentDate
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