Sample Business Proposals How to Write a Property Management Services Proposal

Property Management Services Proposal

SkyLine Property Management 1033 Pike Street Seattle WA PH 206 962 0478 FX 206 962 0479 www.SkyLinePropertyManagement.com Property Management Services Prepared for. John Friedrich Evergreen Develoment Prepared by. Evan Goodwin SkyLine Property Management Evergreen Development is in need of property management services including property security and maintenance. This will allow Evergreen Development to expand its business operations and client base by delegating management responsibilities to SkyLine Property Management.

Proposal Number. 55 4533 The Objective… Establish operational property management security and maintenance plans. Need #1. Property management plan and management services that allow client to spend valuable time growing their business. Need #2. Detailed security plans for office building in downtown Seattle. Need #3. On going maintenance for same building. The Opportunity… To put in place plans that allow Evergreen Development to expand. Goal #1. Develop management plan that effectively delegates responsibilities between Evergreen Development and SkyLine Property Management.

Goal #2. Detail and implement security plans for Seattle office building. Goal #3. Detail and implement maintenance plans for existing structures. The Solution… Hire SkyLine Property Management to plan and implement management security and maintenance plans. Recommendation #1. Establish management plan. Recommendation #2. Establish security plan. Recommendation #3. Establish maintenance plan. Management Costs Price Project Development

Monthly Management Services $10 000.00 Total Management Costs. Security Costs $10 000.00 Security Development Electronics Security Equipment motion sensors security cameras and monitors

alarms security locks re keying Monthly 3rd Party Security Guard Services $23 500.00 $16 000.00 Total Security Costs. Maintenance Costs

$39 500.00 Monthly Maintenance Management Services Monthly Maintenance Personnel Salary Benefits Employment Taxes Monthly Cleaning Services $4 000.00 $6 400.00

$2 000.00 Total Maintenance Costs. $12 400.00 TOTAL AMOUNT $61 900.00 TOTAL MONTHLY AMOUNT $28 400.00

TOTAL YEARLY AMOUNT $340 800.00 Standard Disclaimer. The numbers represented above are to be used as an estimate for the projects discussed. The above Cost Summary does in no way constitute warranty of final price. Estimates are subject to change if project specifications are changed or costs for outsourced services change before being locked in by binding contract. Listed below are the measures proposed to ensure building security. Installation of Alarm and Monitoring Systems Responsible Party. SkyLine Property Management Freeberg Security Electronics Currently the building relies only on keyed locks for security. As employees have not been accountable for keys all points of entry need to be re keyed. We suggest that along with new keys leasees wishing additional security for their spaces should receive keycard entry pads. In addition security cameras are necessary at each outside entrance as well as in the building lobby. All cameras need to be fed to monitors and recording equipment. Motion sensors with flood lights are also necessary at each back entry and around the perimeter of the building. Because high percentage of leasees work in the tech software field wiring for alarms is also necessary. SkyLine Property Management will contract out all installation to Freeberg Security Electronics and will oversee the installation to ensure compliance with security plan. Freeberg Security Electronics is Seattle Firm that has been in business for twelve years and whom we've worked with for seven. They are highly recommended as building security specialists. Contracting with CRT Security Guard Services Responsible Party. SkyLine Property Management CRT Security Guard Services SkyLine will oversee the contract with CRT Security Guard Services. At this point we recommend contracting out services for one security guard per hour shift hours per day days per week with nightly patrol service for the hours of 10pm to 6am. CRT Security Guard Services is the most reputable security service in the downtown area. Their security contract will remain pending until building security hardware and monitoring systems see above are upgraded. To ensure that Evergreen Development stay competitive in the leasing of office space and to avoid legal ramifications of non compliance with signed leases maintenance plan needs to be in place. We will oversee the hiring and supervising of building maintenance manager who is qualified to perform building and grounds maintenance duties. We further suggest that contracting with company who specializes in high tech janitorial services is necessary. Building and Grounds Maintenance

HVAC plumbing sprinkler systems painting general building repair and building upkeep general grounds upkeep. On site building manager available hours per day. Salary of $4500.00 per month plus benefits and employment taxes $6400.00 Janitorial Services Contracted out to firm specializing in high tech secure cleaning services such as ACME Janitorial Services. Weekly cleaning. $500.00 per week. John Friedrich Evergreen Development PO Box

Seattle WA 98004 1481 Dear Mr. Friedrich I trust that our business meeting last week was success and enjoyed meeting you and the members of your firm. Based on the needs you discussed have put together general proposal which I'm sure you will find not only addresses your company needs but delivers extra measures of security and more practical advantages than we previously discussed. I am confident that our company SkyLine Property Management can supply Evergreen with essential services that will allow you to focus on expanding. Our extensive experience in preventive maintenance and our ability to oversee third party security contracting gives us the capacity to implement our plan quickly and effectively which in turn allows you to move forward with your other endeavors and saves you money. We also understand that your leasees work almost entirely in the software computer tech industry and need extra measures of security. Our goal is to make sure you and your leasees never have delays legal problems or setbacks resulting from security or maintenance issue. I look forward to working with you and welcome the chance to talk with you further. Sincerely Evan Goodwin

Co Owner SkyLine Property Management 962 0478 evan@skylineproperty.com www.skylineproperty.com

How do you write a Maintenance Plan document? (template originally used to create this sample)

After the initial project is completed and accepted Company name may enter into separate maintenance agreement for ongoing support of the following components. Insert information regarding the systems which are expected to require ongoing maintenance. You may want to enter into separate contract for providing maintenance support separate from the initial development agreement. For very complex systems consider using 3rd party Maintenance Tracking System Insert component requiring ongoing maintenance Insert description of the maintenance required Insert frequency of maintenance required Insert cost estimate of maintenance

Insert responsible party to perform maintenance Insert component requiring ongoing maintenance Insert description of the maintenance required Insert frequency of maintenance required Insert cost estimate of maintenance Insert responsible party to perform maintenance Insert component requiring ongoing maintenance Insert description of the maintenance required

Insert frequency of maintenance required Insert cost estimate of maintenance Insert responsible party to perform maintenance Insert component requiring ongoing maintenance Insert description of the maintenance required Insert frequency of maintenance required Insert cost estimate of maintenance Insert responsible party to perform maintenance

Writing the Security Plan document (template originally used to create this sample)

Security is always of primary importance. Listed below are the measures proposed to ensure security on this project. The Security Plan template is used to describe security related aspects of the project. Security details can be contractor background checks installation of monitoring systems encryption of sensitive data off site data storage redundant systems etc. Security Measure #1 Responsible Party. Who is responsible Description of security issue areas impacted vulnerability assessment.

Specify how compliance is met and maintained in an action plan and how security measures will be adopted. Security Measure #2 Responsible Party. Who is responsible Description of security issue areas impacted vulnerability assessment. Specify how compliance is met and maintained in an action plan and how security measures will be adopted. Security Measure #3 Responsible Party. Who is responsible

Description of security issue areas impacted vulnerability assessment. Specify how compliance is met and maintained in an action plan and how security measures will be adopted.

How do you write a Cost Summary document? (template originally used to create this sample)

Development Costs Price Project Development License Fees Equipment Costs Insert cost types here Insert Cost Insert Cost Insert Cost Total Development Costs. Ongoing Yearly Costs Insert total Other Service Fees Insert cost types here Insert Cost Total Ongoing Yearly Costs. Ongoing Monthly Costs Insert total Maintenance costs monthly and or yearly

Party Services Insert cost types here Insert Cost Insert Cost Total Ongoing Monthly Costs. Miscellaneous Costs. Insert total Training Travel Marketing & Services

Shipping Handling Insert cost types here Insert Cost Insert Cost Insert Cost Insert Cost Total Miscellaneous Costs. Insert total TOTAL AMOUNT Insert total TOTAL MONTHLY AMOUNT Insert total TOTAL YEARLY AMOUNT Insert total Standard Disclaimer. The numbers represented above are to be used as an estimate for the projects discussed. The above Cost Summary does in no way constitute warranty of final price. Estimates are subject to change if project specifications are changed or costs for outsourced services change before being locked in by binding contract.