Sample Business Proposals IT Product and Service Sales Proposal

IT Product and Service Sales Proposal

The Objective� Executive Search Inc has seen tremendous expansion growth in the past years. Starting operations of recruiting executives for the Mid to Large company realm. Executive Search Inc currently houses over recruiters in each of its branch locations. Due to the volume of phone services required to maintain this staff level Executive Search Inc is in need of telephone equipment upgrades in order to maintain and increase activity levels. The Opportunity� By utilizing Hartford Communications PBX phone systems Executive Search Inc will see the following benefits. Increased phone line availability thru rotating line options Ease of expansion of configuration

User friendly systems Minimal downtime with temporary replacement systems Full compatibility with all computer system requirements Lower installation costs higher ROI Minimal maintenance required Nationwide compatibility Digital Analog switchable Full Voice Mail available The Solution�

Hartford Communications is the industry leader in PBX phone systems with over years experience backed by certified trainers and certified maintenance engineers. We provide sales service and support. We stand behind our product with an inclusive 24x7 support service that is included for full year on every system that we sell and install. The following is an estimate and summary of the costs to purchase and install the HC100 PBX phone systems in US based Executive Search Inc offices. These numbers are an estimate based upon the current information known. Initial System Purchase. 125 HC100 PBX Phone Systems Corporate Office Location $ 250 125 HC100 Installations Programming 500 5 HC100 Inhouse Training of Management $ 750 3250 HC100 PBX Phone Systems Branch Office Locations 112 3250 HC100 Installations Programming 000 130 HC100 Inhouse Training of Management 26 locations $

$ 437 27 Maintenance Locations with 24x7 Support 1 year inclusive coverage included with HC100 Systems Total $ 531 Standard Disclaimer. The numbers represented above are to be used as an estimate only. This cost summary only takes into account the current request for informational pricing and is in no way warranty of final price. Estimates are subject to change as terms and materials change in volume maintenance options or installation schedule. Final Cost Summary will be provided in the contract for services. The PBX Phone Systems and Services package provided by Hartford Communications include many useful and innovative features. The following is brief synopsis of the major features. Increased phone line availability thru rotating line options Ease of expansion of configuration

User friendly systems Minimal downtime with temporary replacement systems Full compatibility with all computer system requirements Lower installation costs higher ROI Minimal maintenance required Nationwide compatibility Digital Analog switchable Full Voice Mail options available

Call Hold single touch DND single touch Speaker Phone single touch Mute single touch Reception Away services easy programming Line switching single touch Integrated Digital Analog laptop compatibility 100 Common used storage locations single touch code Choice of cover colors to match any office d�cor On site user training by certified PBX system trainers

Quick reference manual for all functions The following is list of all system deliverable as stated in this proposal and assumed for the final contract. 3375 HC100 PBX Phone Systems 125 systems per location total locations 3375 HC100 Installation Programming Includes 24x7 Maintenance and Support for year 135 HC100 Management Training 5 staff trained per location total locations As installation occurs at each site certified PBX System trainer will instruct management and or staff in system usage programming and troubleshooting.

In this process your personal trainer contact will be Chanel Harpole. She will be providing your certified training at the Corporate Headquarters. As the training schedule is finalized the remaining certified trainers will be assigned for each location. All training will be provided at your location utilizing your new systems. Future on site training can be provided at nominal charge. If you require on site training at location other than specified for installation travel costs may be incurred. Please contact your Certified Trainer for more information and scheduling. Phone and mail support will be provided free of charge 24x7 for period of year commencing upon the final installation of systems.

How to write my Project Deliverables document (template originally used to create this sample)

The following is complete list of all project deliverables as stated in the contract and proposal. Insert deliverable #1 Insert brief description Insert deliverable #2 Insert brief description Insert deliverable #3 Insert brief description Insert deliverable #4 Insert brief description Insert deliverable #5 Insert brief description

Insert deliverable #6 Insert brief description

How do you write a Features document? (template originally used to create this sample)

The products and services provided by Company name to be used in this project include many useful and innovative features. Following is brief synopsis of the major features that will benefit Company name. Insert feature #1 Insert description here and tie into the benefits template page and the clients needs Insert feature #2 Insert description here and tie into the benefits template page and the clients needs Insert feature #3 Insert description here and tie into the benefits template page and the clients needs Insert feature #4 Insert description here and tie into the benefits template page and the clients needs Insert feature #5 Insert description here and tie into the benefits template page and the clients needs Insert feature #6 Insert description here and tie into the benefits template page and the clients needs

How do you write a Training Plan document? (template originally used to create this sample)

Once the project is complete our staff will provide training. We are staffed and equipped to handle variety of training needs. Training costs and options are outlined in the cost summary. Insert statement about who will perform the training here Insert statement about where training will be performed here Insert statement about how training will be performed here Insert statement about future training needs here On site training Insert what you provide and how Off site training Insert what you provide and how Web based training Insert what you provide and how

Video DVD training Insert what you provide and how Printed manuals Insert what you provide and how Fast track training Insert what you provide and how Multi day training Insert what you provide and how Ongoing training Insert what you provide and how

How do you write a Cost Summary document? (template originally used to create this sample)

Development Costs Price Project Development License Fees Equipment Costs Insert cost types here Insert Cost Insert Cost Insert Cost Total Development Costs. Ongoing Yearly Costs Insert total Other Service Fees Insert cost types here Insert Cost Total Ongoing Yearly Costs.

Ongoing Monthly Costs Insert total Maintenance costs monthly and or yearly Party Services Insert cost types here Insert Cost Insert Cost Total Ongoing Monthly Costs. Miscellaneous Costs. Insert total Training Travel Marketing & Services Shipping Handling Insert cost types here Insert Cost

Insert Cost Insert Cost Insert Cost Total Miscellaneous Costs. Insert total TOTAL AMOUNT Insert total TOTAL MONTHLY AMOUNT Insert total TOTAL YEARLY AMOUNT Insert total Standard Disclaimer. The numbers represented above are to be used as an estimate for the projects discussed. The above Cost Summary does in no way constitute warranty of final price. Estimates are subject to change if project specifications are changed or costs for outsourced services change before being locked in by binding contract.

Writing the Installation Schedule document (template originally used to create this sample)

Once your project is completed we will follow the installation schedule below. Include all of the activities involved in the installation here and break them down by dates and durations into the table below. These should also correspond with the Development Schedule and Testing Plan if you are also using those templates Include statement about installation testing and acceptance testing requirements Include summary of the hardware software or other items to be installed Installation Job Description Date Duration

Notes. Insert any special notes here such as manpower and other resources required for the various tasks

How do you write a Executive Summary document? (template originally used to create this sample)

The Objective. Include purpose statement that covers the problem and the central idea. Restate the clients needs as determined by reading their RFP or your previous interview process. Need #1. Insert need statement here Need #2. Insert need statement here Need #3. Insert need statement here The Opportunity. Include the major points of analysis and identify the opportunity. Restate the clients goals you identified previously via RFP interview etc.

Goal #1. Insert goal statement here Goal #2. Insert goal statement here Goal #3. Insert goal statement here The Solution. Include recommendations for both solution and the steps required for action. Summarize what you are proposing to do and how you are going to do it to meet the goals. The full recommendation page can be added and expanded on. See the Recommendations proposal document template. Recommendation #1. Insert recommendation statement Recommendation #2. Insert recommendation statement Recommendation #3. Insert recommendation statement