Sample Business Proposals Electronic Medical Record System Sample Proposal

Electronic Medical Record System Sample Proposal

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The Electronic Medical Record System Proposal is an example of a proposal using Proposal Pack to outline an internal company proposal for a medical record computer system upgrade to save costs, reduce errors and improve security.

This is a good example to follow for anyone proposing internal company projects.

Length of Sample: 9 Pages
There are hundreds of templates to choose from in each Proposal Pack. This sample uses the following subset of Proposal Pack templates: Cover Letter, Title Page, Challenges, Benefits, Coordination, Conversion Plan, Return on Investment

There are 105 complete sample proposals (including this one) in each Proposal Pack. The following related samples are also included in each Proposal Pack:
IT Product and Service Sales Proposal
Business Services and Consulting Sample Proposal
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Software and Hardware System Sample Proposal

This sample illustrates how to write the following types of proposals:
General business proposal
Technical proposal
Project pitch proposal
Internal company proposal
Medical, healthcare, wellness proposal
IT, software, hardware, web site proposal

This sample was created with Proposal Pack Tech_6

Out of the over 180 Proposal Pack styles available, these styles are also popular for this type of proposal:
Proposal Pack Medical_1
Proposal Pack Tech_4
Proposal Pack Computers_1
Proposal Pack Medical_4
Proposal Pack Networks_3

The Electronic Medical Record System Proposal is an example of a proposal using Proposal Pack to outline an internal company proposal for a medical record computer system upgrade to save costs, reduce errors and improve security.

This is a good example to follow for anyone proposing internal company projects.
Anyone proposing internal company projects or computer systems projects.

Sample proposals are completed proposals you can use as a guide when writing your own unique business proposal. Samples illustrate how a collection of templates from one Proposal Pack design was assembled together into a framework and the details filled in to complete the proposal. Sample proposals are for illustration purposes intended only to show you how to assemble and layout a proposal. Samples are not intended to be copied as-is and they do not contain all of the information found in the Proposal Pack template collections.

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general business technical technology project pitch company department internal medical healthcare wellness software hardware web internet sample example proposal Blackbird Medical Group Hialou Way Suite Honolulu www blackbirdmg org Electronic Medical Record System Upgrade June 20XX Prepared for Blackbird Medical Group Prepared Nancy Kobayashi Director Blackbird Medical Group need upgrading our electronic medical record EMR system The Wyler Electronic Medical Records System has been selected the most practical for adopt. Proposal Number Rev recognize that will face certain challenges during the course this conversion project. Phase During Phase will sharing our offices with temporary staff who will scanning and converting our files Most this work will take place after office hours but there will two four temporary employees with during the day. Also during Phase will have additional equipment our front office and billing office new PCs scanners etc which will used primarily the temporary staff may feel squeezed for space during this time period. necessary will temporarily give our break room create more office space for the temporary personnel this event personnel may take their breaks the coffee shop next door but must wear their pagers they can called needed. Phase During Phase will all training the use our new EMR system after hours but will probably have mix records and procedures place during our regular work days must exercise patience and diligence ensure that patient care does not suffer during this time period Let all pledge flexible and help each other and cross train much possible make all our jobs easier. will all working five hours overtime for three weeks facilitate this phase vacation leave other than the traditional Labor Day holiday can scheduled for September this year. Phase III will all join the electronic age together during Phase III and there will doubt few glitches need work out acting team find solutions and support each other will make the Blackbird Medical Group practice more successful keep our family atmosphere and ensure even better care for our patients. Why switch electronic medical records system The benefits expect realize are summarized below. More efficient patient tracking With the EMR system can bring all records for patient single name search and then easily search within those records find the exam history test results prescriptions written and forth MRIs ultrasounds and other images will scanned into the record more paging through reams documents multiple paper files. Reduction errors The EMR system has various checks and balances built For example new prescriptions are compared against other medications and supplements patient has been prescribed and any possible drug interaction past drug intolerance will brought the attention the physician before final authorization for the prescription. Health alerts and recommendations The EMR system will automatically alert physicians and staff when test results for patient are abnormal allowing immediately remedy hazardous situations such dangerous glucose levels high blood pressure and indicators for cancer addition the system includes links for dietary and exercise recommendations that can individualized and printed for the patient. Automated prescription forwarding and tracking The EMR system will automatically bring contact information for pharmacies our area and with the press button can forward prescriptions the patient preferred pharmacy This system will also track refills which can requested with proper passcode from patient home computer. Time savings Compared our current methods examining and comparing paper files pretty obvious that the EMR system will save time This will allow physicians and nurses spend more time with patients and take additional patients. Better record security Although have always complied with HIPAA standards for patient privacy and data security now cannot easily track when whom patient records are transmitted also cannot know some part file missing because have record everything contained within file The new EMR system will allow control access through settings the computer and will also provide with audit trail every time patient record was accessed letting know who accessed the record and what was changed. More efficient billing Most the major insurance providers are linked the EMR system prescriptions and procedures can easily pre approved and billing data can easily sent the patient insurer. Electronic Health Records EHR Stimulus payments With our system place our practice will qualify for federal stimulus payments authorized the government. The federal government clearly believes time make all health records electronic and The transition from our current system will not painless but will well worthwhile the long run Adopting EMR will not replace any our staff members Instead the new system should make our jobs all more fulfilling. Needless say conversion from our current paper computer system new electronic system will not painless but will well worth and make all our jobs easier the long run. Here basically what can expect happen Phase Conversion Records Wyler will train our office and billing staff proper scanning techniques and file formats convert our paper records electronic formats During this time will still using our current records and billing systems our staff will not have much time the actual scanning will hire temporary staff recommended Wyler convert records with our own permanent staff filling available they understand the process will convert records based last patient visit beginning with August that the records new patients and regularly seen patients will converted first Also during the latter part this time period new computer equipment will installed and set Wyler staff and new handheld computers tablet PCs will distributed physicians and nurses will doubt experience some crowded conditions during this phase which expected last approximately two months. Phase Training and Notification Associates After the majority our records have been scanned and converted and the Wyler system populated with our data will begin training our staff Physicians and nursing staff will receive training use the tablet PCs which will give them access their own schedules and those other practice members patient records the Physician Desk Reference and important internet reference sites well local pharmacists specialists and hospitals Physicians will able enter notes and diagnoses write prescriptions refer patients specialists research scientific journals and perform many other functions using their tablet PCs which will also interface with all desktop PCs within the practice Front desk staff will receive training the scheduling software key aspect the Wyler system that any patient with internet access and proper password assigned the system can ask question schedule appointment from home This means that our office staff and doctors must keep doctors schedules updated the system that everyone knows when appointment times are available and must see that all patient questions are answered appropriate personnel Front desk staff will also responsible for ensuring that all patient records that have been checked out physicians are checked the end the day with proper notations and sign offs physicians and nurses. Our billing staff will receive training the bill handling aspects the Wyler system expect this new system free some time for the billing staff they will cross trained other appropriate office tasks such front desk duties and record scanning duties which they can then assume needed All associates other providers hospitals pharmacies etc will notified start date after which expect send and receive only electronic records Our patients will also receive notification this change. This phase expected last approximately three weeks beginning mid September Two hour mandatory training sessions will take place immediately after office hours which will end one hour earlier than usual This will add hour each work day for which all employees will receive overtime pay. Phase III New EMR System Exclusively Use yet determined date after have all records converted will switch over exclusive use the EMR system hope schedule patient appointments light schedule for one week after the switch ensure that have time work out any kinks our new system without causing undue stress our patients. The Blackbird Medical Group coordinating with the state health system and state hospital group both which already interface with the Wyler Medical Records System. According the state health system sixty percent health providers our state already use EMR system and forty percent use the Wyler EMR system All the state hospitals understand the communication protocols with the Wyler system What does this mean means that can expect the hospitals and specialists that already work with immediately start sending electronic records rather than print copies after our conversion. Agencies Being Coordinated With Hawaiian State Health System all providers have the capability provide computerized scans records and tests via internet email This will substantially cut down delivery time when transferring records getting test results Each health provider organization controls access their patient records via setting permissions patient files. Hawaiian State Hospital Group the hospitals currently use barcode system which feature the Wyler system and other EMR systems Each patient within the EMR system assigned barcode which the hospital and some other specialty centers will print wristbands and charts immediately link patient his her online records. Trans Health Insurers Association most health insurance companies the United States are members this association The association sets standards for their members coordinate their billing practices with many approved EMR systems one which Wyler This means that can send bills electronically nearly all mainland insurers with the press button within the Wyler system This should cut down substantially our mailing and document preparation costs. are sure that converting electronic medical record system will save money the long run the short run the federal Electronic Health Records EHR stimulus money which should receive the next year will help defer the immediate cost purchasing and implementing the Wyler EMR system. Detailed below our best guess for Return Investment ROI analysis for the project Note that Year based our calendar year ending December not one year from the date installation the new EMR system. The costs for the development operations and ongoing maintenance the benefits are summarized for year period give you idea how this would play out All figures except for the Wyler EMR purchase price and the yearly update fees are estimates. Description Year Year Year Total Total Costs 75K for EMR software training and setup 25K for scanning old records and new equipment. EMR yearly update fee EMR yearly update fee Benefits 60K federal stimulus payments 15K estimated savings records processing and delivery fees. estimated savings record processing and savings delivery fees estimated savings record processing and savings delivery fees Net Ratio ROI Financial ROI Benefits The figures above estimate monthly savings record processing and delivery costs based our average hourly cost record keeping and billing This may bit conservative savings may actually much higher may also find that our physicians achieve enough time savings using the automated system schedule one additional appointment per day which would bring even more revenue for our practice. Non Financial ROI Benefits Although monetary and time savings are nice the best benefits from adopting the new EMR system are maintaining better safer records and delivering better care our patients which should lead greater satisfaction among both our patients and our staff. June 20XX All Staff Blackbird Medical Group Honolulu Dear Staff Member decided our last staff meeting have prepared plan for converting our current patient record system electronic medical record EMR system. After comparing available software and local vendors have selected the Wyler Electronic Medical Records System the most practical for adopt For simplicity sake will call this the EMR system throughout this proposal. Please take the time read and consider this proposal carefully note any concerns questions you may have and come prepared discuss our next staff meeting July the end that meeting will take final vote implementing this EMR system. Sincerely Nancy Kobayashi Director Blackbird Medical Group ext blackbirdmg org Electronic Medical Record System Sample Proposal This sample was written using these Proposal Pack templates Cover Letter Title Page Challenges Benefits Coordination Conversion Plan Return Investment. This sample proposal was created using Proposal Pack Tech Purchase and download Proposal Pack Tech IMPORTANT NOTE You can use any the Proposal Pack design themes create your proposal with different accent graphics than this sample uses For example you could use different Proposal Pack style and recreate this sample with different visual look. Proposal Kit also offers services create custom design themes such creating new page header graphics altering colors existing designs changing font styles incorporating your own logo into every template. This sample intended for use guide for you get ideas how create your own proposal Most proposals will start with Cover Letter Title Page Executive Client Summary and Cost Summary Estimate then will include additional material needed. Use the Proposal Pack editable templates assemble your own framework and then fill the blanks with the content just this sample was created from Proposal Pack set templates. Your proposal and quote could just couple pages long over hundred pages long depending your needs all created with one affordable Proposal Pack. PDF samples are not editable You MUST buy Proposal Pack for the editable templates. Sample proposals are included for illustration purposes show how Proposal Packs can used create wide variety business proposals and other complex business documents. Proposal Pack templates and samples may not distributed made publically available including but not limited posting online For example our sample proposals and stock editable templates may not redistributed. You can use these samples and templates create your own unique proposals send your recipients. 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