Writing the Maintenance Contract Termination Letter document

NOTIFICATION OF MAINTENANCE AGREEMENT EXPIRATION TERMINATION current date company name address address city state or province zip or postal code Phone. phone number Fax. fax number

Re. Notification of Maintenance Agreement Expiration Termination Dear salutation last name As per our previous notification see attached this letter is to inform you that you have reached the end of your maintenance agreement with company name and we will no longer be able to provide support or maintenance to you in any form as of date. All access to company services personnel or equipment as per our service agreement will be suspended after the above mentioned date. If you would like to renew these services please contact us at phone number and we would be happy to review and renew your service agreement with company name. Please be advised that any services or support rendered after date may result in fee and bill sent to you for those services independent of any previous support or maintenance agreements that may have existed. If you have any questions please contact us at phone number. Sincerely first name last name

job title enclosure

and so on...

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Use the Maintenance Contract Termination Letter to notify a client that their maintenance agreement is expiring.

 

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Legal Contract Templates

Related documents may be used in conjunction with this document depending on your situation. Many related documents are intended for use as part of a contract management system.

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Maintenance Contract Termination Letter
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Writing the Maintenance Contract Termination Letter document

NOTIFICATION OF MAINTENANCE AGREEMENT EXPIRATION TERMINATION current date company name address address city state or province zip or postal code Phone. phone number Fax. fax number

Re. Notification of Maintenance Agreement Expiration Termination Dear salutation last name As per our previous notification see attached this letter is to inform you that you have reached the end of your maintenance agreement with company name and we will no longer be able to provide support or maintenance to you in any form as of date. All access to company services personnel or equipment as per our service agreement will be suspended after the above mentioned date. If you would like to renew these services please contact us at phone number and we would be happy to review and renew your service agreement with company name. Please be advised that any services or support rendered after date may result in fee and bill sent to you for those services independent of any previous support or maintenance agreements that may have existed. If you have any questions please contact us at phone number. Sincerely first name last name

job title enclosure

Writing the Web Site Maintenance Contract document (alternate or related contract document)

WEB SITE MAINTENANCE AGREEMENT THIS AGREEMENT is made this current day day of current month current year by and between company name Company and company name Customer Agreements Company is acting as an independent contractor and is not acting as an employee of Customer. The Customer desires Company to enter into WEB SITE MAINTENANCE AGREEMENT for the following projects. Insert names of projects to be maintained. 1. Authorization. Customer is engaging Company for the specific project of developing and or improving an existing World Wide Web Site. The Customer will establish separate contract with an ISP or Web Hosting provider or Company will establish one on behalf of the Customer. The Customer hereby authorizes Company to access this account and authorizes the Internet Service Provider to provide Company with write permission for the Customers web page directory cgi bin directory and any other directories or programs which need to be accessed by Company for this project. 2. Maintenance and Changes. Company will provide minor updates to the Web Site for period of months. Minor updates should not exceed more than 40% content change of any single page. Maintenance and changes shall not exceed one hour per month per every web pages the hourly Maintenance rate will be applied thereafter. No other parties shall have the right to change the Web Site during the maintenance period. If the Customer or an agent other than Company attempts updating the web pages time to repair web pages will be assessed at the hourly rate and is not included as part of the updating time.

2 Compensation. For all of Companys services under this Agreement Customer shall compensate Developers in cash US 350. 00 on monthly basis or as defined in Exhibit A. In the event Customer fails to make any of the payments referenced by the deadline set forth in Exhibit Payment Terms Developers have the right but are not obligated to pursue any or all of the following remedies. terminate the Agreement immediately stop all works in progress or remove unpaid for material bring legal action. 3. Consultation. Company will provide up to two hours of consultation per every web pages the hourly Consultation rate will be applied thereafter. 4. Scope of Service. 4 Company will.

a Edit revise update or create new content on existing pages based on Customer request. b Provide consultation service for any projects that impact the Web Site and or projects defined in the project specified above. c Provide disaster recovery from backup and maintain current file library of all assets graphics source code and revision history for Customers Web Site. d Offer advice and guidance on Web Site management and marketing. e Liaise with hardware engineers hosting customer support and other affiliate service entities. 4 Company will not. a Create new graphics content code scripts media or other additional elements without which are not outlined in Sect. 2.

b Liaise with billing and or accounting of your hosting and domain service unless directly provided by the Company c Monitor operating system or Server Status unless otherwise specified and agreed upon. d Be responsible for errors and omissions contained in Web Site content. e Install patches fixes updates to operating system or server; install additional software packages to the operating system or server; install patches fixes or updates to additional software packages. 5. Additional Services. Any revisions additions or redesign Customer wishes Company to perform which is not specified in this document shall be considered additional and will require separate Agreement and payment. Company shall advise Customer on any requested work that falls within these bounds.

6. Cancellation. You may cancel your Web Site Maintenance Agreement with us at any time by giving us one months written notice provided that payment is up to date. pro rata refund will be given for any unused period of the advance payment. 7. Troubleshooting. In the event of fault with your web hosting service or server we will initiate an inquiry into the service disruption within working hours of the fault or support issue being reported or observed. In the event of hardware or software fault being found the software or hardware maintainer will be contacted and Company will negotiate with them on the Customers behalf. In the event of an operating system fault Company will endeavor to solve the problem as soon as it is possible. 8. Entire Agreement. This contract together with the links herein constitutes the sole agreement between Company and the Customer regarding its Web Site Design Service. It becomes effective only when signed by both parties. Regardless of the place of signing of this agreement the Customer agrees that for purposes of venue this contract was entered into in county county state or province country and any dispute will be litigated or arbitrated in county county state or province country. This agreement shall be governed and construed in accordance with the laws of the State of state or province country.

Each party represents and warrants that on the date first written above they are authorized to enter into this Agreement in entirety and duly bind their respective principals by their signature below. EXECUTED as of the date first written above. company name By signator authorized signature or signer. Job title of signator authorized signature or signer. Date when the contact was signed

company name By signator authorized signature or signer. Job title of signator authorized signature or signer. Date when the contact was signed Customer Initials Company Initials

How do you write a Project Change Request Form (During Maintenance) document? (alternate or related contract document)

company name Change Order company name address address city state or province zip or postal code Phone phone number Fax fax number DATE. current date

Order contract reference number Bill To. company name address address city state or province zip or postal code Phone phone number Fax fax number For.

Invoice. Product and or Service Billing. Hourly. hourly rate Fixed Rate. FixedRate Other.

Please provide detailed description of the changes that you would like made to your project. Be as specific as possible. Provide the exact page frame location on the page frame and what corrections need to be made. To avoid duplication and confusion please list all of your corrections on this form. You may attach additional forms as necessary. Agreements PAYMENT TERMS. Net days. 1. 5% Interest monthly on accounts past due days. ACCEPTANCE OF AGREEMENT. The above prices specifications and conditions are hereby accepted. The designer is authorized to execute the project or provide software as outlined in this Agreement. Payment will be made as proposed above. Clients signature Title

How to write my Vendor and Supplier Profile Worksheet document (example of another included contract document)

company name VENDOR SUPPLIER PROFILE Vendor Name. Vendor Name Vendor Address. Vendor Address Vendor City Vendor State Vendor ZipCode Telephone. Vendor Phone Cell. Vendor Cell Phone Web Site. Vendor Web Site Primary Contact. Vendor Contact Name

Primary Phone. Vendor Contact Phone Title Position. Vendor Contact Title Email. Vendor Contact Phone Additional Contact. Vendor Secondary Contact Name Additional Phone. Vendor Secondary Contact Phone Title Position. Vendor Secondary Contact Title Email. Vendor Contact Phone

Billing Contact. Vendor Billing Contact Name Billing Contact Phone. Vendor Billing Contact Phone Title Position. Vendor Billing Contact Title Email. Vendor Billing Contact Phone Payment Instructions. Optional

Payment Terms. Net days Preferred Payment Method. Check Credit Card provided via phone ACH Wire Transfer ACH Information optional Bank Name. Bank Name Bank Routing Number Bank Routing Account Number. Bank Account Number Special terms and conditions.

How do you write a Asset Destruction Loss Worksheet document? (example of another included contract document)

BUSINESS ASSET CASUALTY LOSS WORKSHEET company name address address city state or province zip or postal code Phone. phone number DATE. current date Time Period. start date end date Manager. supervisor manager ASSET DESCRIPTION* DATE of LOSS COST of ASSET REASON for LOSS TOTAL

Writing the Customer Survey Form document (example of another included contract document)

company name CUSTOMER SURVEY Thank you taking the time to fill out this customer survey. Your comments are important to us. Did company name meet your expectations. Yes No If not why not. Would you recommend company name to others. Yes No If not why not. What is your age range. 18 20 21 30 31 40 41 50 51 60 60+ What is your annual household income range. Less than 25 25 40 40 60 60 80 80 100 100 +

What is your marital status. Single Married Divorced Widowed What is your race. White non Hispanic Hispanic African American Asian Pacific Islander Native American What is your level of education. High School 2 Years College Bachelors Degree Masters Degree Doctorate What is your employment status. Employed full time Employed part time Retired Additional comments. address address city state or province zip or postal code Phone phone number

Writing the Continuity Plan Worksheet document (example of another included contract document)

company name ACTION PLAN CONTINUITY OF OPERATIONS EVENT. DEPARTMENT. IMMEDIATELY ACTION WHO COMMENTS WITHIN HOURS

ACTION WHO COMMENTS ONGOING ACTION WHO COMMENTS

Writing the Interactive Creative Brief Worksheet document (example of another included contract document)

INTERACTIVE CREATIVE BRIEF WORKSHEET company name address address city state or province zip or postal code Phone. phone number Date. current date Client. Project Name.

Client Contacts. Company Team. Project Manager Company. Project Manager. Client. Is there an Estimate or Budget. Circle One Yes No NA Who is responsible for this. Due Date for Estimate. Is there Specification. We will write. Circle One Yes No NA Project Deadline.

Timeline. Please list client milestones and estimated dates. Initial Scope of Project. Audience. Assets and Platforms. Objectives. Outcomes. Metrics and Tracking.

Placements Ad Purchases and Placement Research. Vendors and Outside Creative.

How to write my Essential Functions Priority List document (example of another included contract document)

company name Department Program Prioritized Essential Functions Essential functions are those organizational functions and activities that must be continued under any and all circumstances. Priority Essential Functions Key Personnel Required; List Alternates Systems Needed to Perform Function Current Location of System Alternate Location. If office is closed how can function be performed. How performed with limited staff. Leadership Leadership describes the order of succession to key positions within the organization. Orders should be of sufficient depth to ensure the organizations ability to manage and direct its essential functions and operations. Please list job titles in the table not employee names. Department Leadership

Vital Files Records and Databases This section addresses the departments vital files records and databases to include classified or sensitive data which are necessary to perform essential functions and activities and to reconstitute normal operations after the emergency ceases.

How do you write a Affidavit of Fictitious Business Name document? (example of another included contract document)

USE OF FICTITIOUS BUSINESS NAME AFFIDAVIT Note Registration for use of Fictitious Name is typically for public notice only and makes no presumption of the registrants rights to use or own the name. This does not replace proper registration through the U. S. Patent Trademark Office for Trademark or Service Mark nor does it protect you from the exercise of rights by others with the same or similar names. Declarations company name is seeking to engage in business under the fictitious name of Insert Fictitious Business Name here company name shall engage in business under this fictitious name at the following locations. Insert locations or attach list in the case of numerous offices or branches. Company intends to use this Fictitious Business Name for. Insert brief statement as to the intended use of the Fictitious Business Name and the activities to be carried out under its use. The ownership of company name is comprised of the following Executives Officers Directors or Shareholders.

Name Address Title I the undersigned located at address city state or province zip or postal code and being duly authorized to affirm such do hereby swear that the information contained in this affidavit is true and accurate. The name of the agent who shall be authorized to execute amendments to withdrawals from or cancellation of this registration on behalf of all then existing parties to the registration shall be. Insert additional agent attorney or other third party who shall be eligible to execute amend or cancel this registration. A Proof of Publication of Notice of Intention to Use Fictitious Name is filed with this affidavit. In witness whereof the parties have executed this Agreement this current day day of current month current year. Individual.

Job title of signator authorized signature or signer. Date.

How to write my Annual Corporate Meeting Minutes document (example of another included contract document)

MINUTES OF company name ANNUAL CORPORATE MEETING Date. current date The annual meeting of the shareholders of company name was held at Insert Time on current date at Insert Location The following attendees were present. NAME CONTACT INFO HOME ADDRESS Wk. Hm. Cell. Email. Wk. Hm. Cell. Email. Wk. Hm. Cell. Email. Wk. Hm. Cell. Email. Wk. Hm. Cell. Email. Wk. Hm. Cell. Email. Wk. Hm. Cell. Email.

Insert Chairperson was appointed to be Chairman Chairwoman of the annual meeting. Insert Secretary was appointed to be Secretary of the annual meeting. In attendance were the following Board Members Directors. BOARD MEMBER NAME CONTACT INFO HOME ADDRESS Wk. Hm. Cell. Email. Wk. Hm. Cell. Email. Wk. Hm. Cell. Email. The following acted as Board Members in Proxy. PROXY NAME CONTACT INFO HOME ADDRESS Wk. Hm. Cell. Email. Wk. Hm. Cell. Email. Wk. Hm. Cell. Email.

How do you write a Notice of Intent to Vacate Property Letter document? (example of another included contract document)

NOTICE OF INTENT TO VACATE current date contract first name contract last name Address of Landlord or Designated Agent Dear contract first name contract last name. This notice is to inform you of company names intent to vacate Insert Address on date. As required company name paid security deposit of Deposit Amount at lease inception. The balance of our deposit may be mailed to. company name address

address city state or province zip or postal code I will contact you soon to schedule walk through or make other arrangements to show the space to potential leases before we move out. Insert reason for vacating premises. end of lease non renewal problems or state no reason at all. If you need to contact someone at company name concerning this notice or if you have questions please contact first name last name at phone number or you may reach someone via email at mail address. Sincerely first name last name

company name By signator authorized signature or signer. cc. Legal

A Document from Contract Pack

The editable Maintenance Contract Termination Letter template - complete with the actual formatting and layout is available in the retail Contract Packs.

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