CartSmall Business Web Site Project Proposal
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How to write your Small Business Web Site Project Proposal
You can create your customized editable variation of this document using Proposal Kit. Follow these steps to get started.
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Click the PDF View link above to see more. The complete sample is included in every Proposal Pack and the included Wizard software can build you an editable version in Word that will be in the design theme you purchased. You can purchase a different design theme than the sample is illustrated with.
1. Get a Proposal Pack such as Aqua #8
This sample was created using the design theme Proposal Pack Aqua #8. You can recreate this same sample using any of our Proposal Pack design themes and have it customized for your business.
We include this sample in PDF and editable Word format chapters that can be customized using the included Wizard software when purchased with a Proposal Pack or the Professional Bundle.
To create your customized proposal using your logo and colors, get Proposal Pack for Any Business. We include this sample in every Proposal Pack.
2. Download and install after ordering
Once you have ordered and downloaded your Proposal Pack you will have all the content you need to get started. If you order the sample as a template you will download the Word document after ordering and edit it in your office software.
3. Set up the included Wizard software
While the Wizard software makes the process more efficient, you can manually assemble your version of this sample using the content provided and just a Word processor. We only include the Wizard software with a Proposal Pack or the Professional Bundle.
4. Import the Quick Start layout titled 'Small Business Web Site Project Proposal'
The included Proposal Pack Wizard software makes creating a customized version of this document speedy and efficient. The sample content is in Word format documents, so you can also use the sample text without using our Wizard software. Using the Wizard software, you can create custom variations of this template and automate your quotes with the line item database.
Cyber Sea, Inc. first developed The Flight Worlds web site. It has been redesigned once every two years prior to each world championships. There are two web sites in one. The primary site is for the Flight Worlds Hydrofoil World Championship tournament and the second site is for the Flight Worlds magazine (the event organizer).
The web site contains an e-commerce system for ordering products from the magazine and event coverage information including galleries from past events.
The goal was to create a large cost-effective web site that promoted the event and drove traffic to the magazines web site to sell products.
The proposal sample for Flight Worlds and Flight Magazine included with Proposal Pack has been updated with the latest Proposal Pack materials.
Web site developers, photographers, small business owners, technical service providers, computer programers, media professionals.
5. Customize the template with your information
You can customize the layout with different chapters, change the order of chapters, import your content and information, change the visual design, edit the text, and more. You have complete control over customizing this sample. Use the Wizard's AI Writer to create personalized content specific to your business and project that can be merged with the sample.
Abstract
A well-written proposal for a small business website project serves as an important step in securing buy-in from prospective clients and other stakeholders. When a web design agency or freelance web designer responds to an informal request or a formal RFP, using business proposal templates can save time and ensure all the information required is presented in a clear vision. A thorough research phase allows the team to provide details on the business name, problem statement, pain points, and key topics of the proposed solution. The website design proposal should include key components such as an overview, brief introduction, project details, value proposition, deliverables, pricing, and next steps, along with bullet points that summarize the job for both existing clients and potential customers.
A professional design project for small businesses must address search engine visibility, mobile devices, and the need for fully customizable solutions that meet industry standards. For a graphic designer or web design services provider, including social proof and references from previous clients or other businesses is important to inspire confidence and provide a sense of assurance. By optimizing materials like the cover page, charts, and other details, the proposal must explain how the agency will solve the client's needs and accomplish future results. Proposals should provide tips, discuss space and location, and outline any additional resources or employees required.
A website design proposal often extends beyond just the design, encompassing customer data security, agreement terms, final payment schedules, and a detailed business plan. For new clients, a suitable proposal should match expectations and encourage approval, while for existing clients, it serves as a continuation of their digital growth. To optimize response rates and encourage prospective clients to sign and accept the deal, the proposal should include social proof, links to relevant work, and a clear answer to the informal or formal request. Ultimately, using customizable templates and tools, such as Proposal Kit's AI Writer and automated quoting features, allows designers and agencies to produce a strong, compelling, and professional proposal that sets them apart in the competitive web design industry.
At the beginning of any design project, establishing a clear agreement through a website design proposal is a vital foundation for both the person submitting the proposal and the business seeking to hire a web designer. When prospective clients or new clients receive a well-structured proposal, they gain access to all the information they need to make an informed decision—whether reviewing the project details as a printed document, a PDF, or in digital format. The ability to submit proposals efficiently and on time, with a defined date for deliverables and final payment, improves the professionalism and reliability of web design services.
For small businesses, receiving a comprehensive proposal article means they can move forward confidently, knowing their pain points will be addressed and their goals accomplished. This process streamlines communication, making it easier to talk about expectations, clarify the scope, and outline the next steps. Proposal Kit's extensive template library allows web designers to quickly generate suitable documents, customize content, and print copies for stakeholder review or digital sharing.
By ensuring each proposal includes key topics such as pricing, project timeline, and approval steps, both sides are equipped to move the deal from initial contact to a paid engagement efficiently. These tools and templates help save time, encourage stakeholder involvement, and provide a seamless experience for other businesses and individuals looking to build a strong online presence.
Beyond streamlining the process of proposal creation, effective website design proposals play a transformative role for both service providers and small businesses seeking growth in today's digital landscape. For businesses aiming to enhance their online presence, a well-prepared proposal is more than just documentation—it is an opportunity to demonstrate a clear understanding of customer data requirements, showcase the unique value proposition, and outline a plan that is both clear and adaptable. By detailing not only the tasks to be performed but also the expected future results, the proposal encourages stakeholder engagement and builds trust with potential customers.
The use of business proposal templates also allows businesses to efficiently respond to informal requests and formal submissions, regardless of their industry or project complexity. These templates make it easy to update project components as requirements change, and the inclusion of financial calculators or automated quoting features helps ensure pricing is both competitive and accurate. For organizations working with multiple stakeholders or employees, the ability to create variations of the same proposal—each tailored to the interests of different audiences—adds a layer of professionalism and customization that can set a business apart.
Additionally, the ability to easily access and print or share proposals as a PDF means that no matter the location or the person reviewing the document, all parties can stay informed and aligned. Integrating social proof, charts, and clear timelines gives prospective clients a sense of security and demonstrates the designer's capacity to deliver on promises. This approach inspires confidence in both new and existing clients and helps turn initial discussions into signed agreements.
Ultimately, website design proposals are not just transactional—they are tools that help businesses clarify their needs, visualize the project's implementation, and establish long-term partnerships with web designers and agencies. By using advanced tools and robust content libraries, such as those provided by Proposal Kit, both parties can ensure each proposal is comprehensive, persuasive, and designed to achieve optimal outcomes in a fast-changing, highly competitive marketplace.
Small Business Web Site Project Proposal - The Narrative
The Objective
Flight needs two web sites to promote both the magazine and sponsored events. An Internet Presence. Flight Magazine needs an commerce web site. Event Promotion. Flight Worlds needs web site to promote the events.
Cost effective. Flight needs professional and affordable solution.
The Opportunity
Flight has the opportunity to work with Cyber Sea Inc. to create combined web that leverages both companies existing material. Revenue. The goal of the Flight Magazine site is to generate revenue by selling products such as magazine subscriptions videos and clothing. Community. The goal of the Flight Worlds site is to disseminate information about the world championship event to the hydrofoil and watersports community encourage riders to compete and generate interest in the local community. Exposure. The goal of the combined web sites is to generate traffic for each other and increase Flights exposure in the hydrofoil and watersports community.
Future goals are to position the sport using these sites to gain exposure in more mainstream media such as ESPN.
The Solution
As active members in the sport of hydrofoiling we understand the sport and have accumulated large collection of extreme hydrofoiling media. We are also experts in the creation of all media and materials required for the project including but not limited to web site design commerce and photography. We recommend using our production team to handle the creation of both sites.
Site Creation. We recommend full service web site solution including commerce extensive photo galleries product information up to date event information and more. To reduce costs Flight will provide the text content pre written and ready to include Cyber Sea Inc. will create the sites infrastructure and imagery using our existing portfolio. We will also attend events when possible for additional coverage.
Ongoing Site Maintenance. We recommend the Flight Magazine site be updated periodically and the Flight Worlds site updated before and after each event which occurs every years. The following is an estimate and summary of the costs associated with your project. These numbers are only to be used as an estimate which has been based on the information provided to our company concerning this project to date. Standard Disclaimer. The numbers represented above are to be used as an estimate for the projects discussed.
The above Cost Summary does in no way constitute warranty of final price. Estimates are subject to change if project specifications are changed or costs for outsourced services change before being locked in by binding contract. Based on our interview we are recommending the following course of action for us to meet the needs of Flight Worlds and Flight Magazine. Flight Magazine is in need of an commerce enabled web site to sell magazine subscriptions videos and clothing to members of the hydrofoil community.
Flight also needs separate web site intimately connected to the magazine site for the Flight Hydrofoil World Championships which is held every two years. Flight also needs large amount of imagery from the sport of hydrofoiling and updated content from future events. Cyber Sea Inc. has experience with all aspects of the web sites and media required for these projects.
We are specialists in the watersports industry and have an existing portfolio of hydrofoil extreme sports photography including many of the sports top riders. Members of our staff are also involved with the sport of hydrofoiling and are familiar with what both Flight requires and with what the hydrofoil community needs. We are recommending that Flight contract with Cyber Sea Inc. to create both web sites and maintain them using our existing media. We will also be able to update the magazine site as events in the hydrofoil community change and the event site prior to and after each championship event.
To keep the cost of the projects within Flights budget most of the text content will be supplied pre written by Flight’s writers. Cyber Sea Inc. will create the sites infrastructure and commerce and edit our existing media to include in the sites. Please contact us at your earliest convenience to discuss our recommendations. In order to complete the project within time and budget we will need to finalize any issues you may have within one week.
About us, Cyber Sea Inc. has been developing multimedia presentations since and specializes in virtual reality photography and business solutions. We also have been developing multimedia CD ROM presentations featuring web enabled tracking systems and other marketing features. Our specialty in CD ROM development is in the hotel industry where we incorporate virtual location tours and interactive brochure information into custom presentations.
Our staff also specializes in nature wildlife underwater and extreme watersports photography. Products, Cyber Sea Inc. also produces number of products available on the web such as royalty free stock photography on CD ROM screensavers CD ROM Presentation tracking systems at www.apresentationtrakker.com multimedia proposal and contract kits at www.proposalkit.com and affiliate commerce tracking systems at www.cybertrakker.com. Services, Cyber Sea Inc. provides multimedia services such as web site development CD ROM production and photography services such as still photography and IPIX degree virtual reality. CD ROM development services are performed at our interactive media production company Cyberi Inc.
Contacting Cyber Sea Inc. If you need to contact us for any reason you can reach us at. Cyber Sea Inc.
What Our Clients SayI had a very important sales proposal to prepare, and was given only a 1-day notice. The forms were perfect, and the presentation went great. We were told it was the best she had ever seen. Thanks for a great product, and for providing it in a pinch."
Managing Director/President
There are 200 complete sample proposals including this one in each Proposal Pack
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Length of Sample
8 PagesThere are thousands of chapters to choose from in Proposal Pack. This sample uses the following set of Proposal Pack chapter templates: Cover Letter, Title Page, Table of Contents, Executive Summary, Cost Summary, Recommendations, Company History, Back Page.
Small Business Web Site Project Proposal Calculator Spreadheets
These Excel calculator spreadsheets are included with this template. If you purchase a Proposal Pack or the Professional Bundle, these proposal pages are generated using an automated line-item database in the included Wizard software. The calculator spreadsheets are intended for use when purchasing only the sample as a static Word template.
This sample illustrates how to write the following types of proposals
- General business proposal
- Technical proposal
- Service sales proposal
- Project pitch proposal
- Photography, media proposal
- IT, software, hardware proposal
- Web or graphic designer, developer, SEO proposal
- Many other types of proposals
Samples can be created in any Proposal Pack design theme
This sample was created with Proposal Pack Aqua #8. To change the visual look purchase any Proposal Pack and this sample will be created in that design theme.
Out of the over 501 Proposal Packs available these designs are also popular for this type of proposal and this sample proposal is also included in every Proposal Pack:
Photo Design Proposal Packs
Proposal Pack Computers #6
Proposal Pack Web #4
Proposal Pack Web #5Line Art Design Proposal Packs
Proposal Pack Aqua #1
Proposal Pack Concepts #8
Proposal Pack Nature #4
Proposal Pack Travel #315% Off Discount
Add To Cart Proposal Pack Aqua #8
Add To Cart Proposal Kit Professional Bundle
4.7 stars, based on 847 reviewsKey Takeaways
- The Small Business Web Site Project Proposal is a fully written sample included in every Proposal Pack and the Professional Bundle.
- You can create custom variations of this sample using the included software and template library.
- The Wizard software automates quotes and other financial pages with a line-item database.
- There are no ongoing subscription fees. You get lifetime unlimited use.
- Proposal Kit is made for freelancers, small businesses, and non-profits.
- The Proposal Kit's AI Writer will create tailored content for you that is personalized better than any premade sample can offer.
Frequently Asked Questions
How do I customize this sample to fit my specific project or business?
If you purchase this sample as a static template, it will be an editable Word format document; otherwise, if you buy a Proposal Pack or the Professional bundle, you can build a more customized editable Word document version of it using the included Wizard software. You can replace the sample information with your own, adjust the text to match your company's tone and style, and modify sections to include project-specific details. The included AI Writer will also customize the content for you.
Can I use multiple sample proposals for different types of projects?
You can purchase multiple samples as individual Word templates or all 200 samples are included in every Proposal Pack and Proposal Kit Professional, which is a much better deal. The Proposal Kit offers sample proposals for various industries and project types. You can select and customize different sample proposals to suit each unique project. This flexibility allows you to create tailored proposals for other clients or projects.
How can I integrate my branding into this sample?
While this sample is an editable Word document, depending on the level of custom branding needed, consider the Proposal Kit Professional, which includes the branding features in the Wizard software that let you create custom-branded design themes more effectively. Start by incorporating your company's logo on the cover page, as well as in the headers and footers of the document. Next, adjust the color scheme of the proposal to match your brand colors. Change the fonts in the proposal to align with your brand's standard fonts. Including branded graphics that reflect your brand's style will further enhance the proposal. Additionally, ensure that the text within the proposal maintains a tone and voice consistent with your brand's communication style. By integrating these elements, your proposal will reinforce your brand identity.
How do I ensure my proposal stands out and wins the client?
To ensure your proposal stands out:
- Personalize the content: Address the client's needs, challenges, and goals to make the proposal unique.
- Highlight your value proposition: Communicate what sets your business apart and how to deliver superior results.
- Use professional design elements: Incorporate visuals, charts, and graphs to enhance the presentation and make it more engaging.
- Proofread and edit: Ensure the proposal is error-free and well-organized. A polished, professional document reflects your attention to detail and professionalism.
What should I do if I need help understanding or modifying a section of this sample?
If you need help understanding or modifying a section of this sample, refer to the detailed instructions provided. Additionally, Proposal Kit includes customer support and resources such as tutorials and videos to assist you. Consulting with a colleague or a professional in your industry can also be beneficial if further clarification is needed. Asking an AI tool can also provide valuable insights for immediate needs. You can load this sample into the Wizard software and let its AI Writer customize the pages for you.
Ian Lauder has been helping businesses write their proposals and contracts for two decades. Ian is the owner and founder of Proposal Kit, one of the original sources of business proposal and contract software products started in 1997.By Ian Lauder
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