Exhibit D (Addresses)

This contract page functions as an address exhibit that identifies both parties, the client and the developer, by their formal business names and mailing locations. It captures the street address, city, state, and postal code for each party. While simple, this information supports critical contract processes: sending legal notices, coordinating deliveries, confirming service locations, and documenting where work occurs. In practice, the exhibit becomes a single source of truth inside the master agreement, reducing disputes over who received what and where.

Accurate addresses protect timelines and compliance. Notices of change orders, warranty claims, or termination rely on the named address to be effective. Shipping hardware, staging materials, or arranging access to a client's property requires a correct destination.

Insurers, tax authorities, and lenders often reference the same details. For projects involving on-site work, listing the project site or property location on or alongside this exhibit helps distinguish the service location from a billing or registered office. When several sites exist, parties usually attach a schedule that lists each location and its role.

Good practice includes verifying legal entity names, distinguishing physical versus mailing addresses, and noting who receives official correspondence. If contact details change, the parties typically amend this exhibit rather than altering scattered references across the agreement. Some teams add a short notes section for special instructions, such as loading dock hours or security protocols. A simple line for more comments or a concise comment can avoid delays caused by unclear check-in procedures.

Use cases span many industries: a software developer contracted to build a system and deliver training at the client's headquarters; a construction or HVAC firm scheduling installation at a customer's property while invoicing to a separate accounting office; a marketing agency coordinating print deliveries; or a consulting engagement where certified mail must reach the client's legal department. In each case, this exhibit anchors communications and logistics.

Proposal Kit can help teams assemble this address exhibit alongside the main agreement and related attachments. Its document assembly and extensive template library streamline consistent address blocks across proposals, contracts, and schedules. Automated line-item quoting supports the commercial terms, while the AI Writer can generate supporting documents and clarifying notes, helping organizations produce clear, easy-to-use contract packages.

An address exhibit does more than list locations; it anchors the identity of the parties and their operational footprint across the agreement. Clear, consistent party data supports audit readiness, vendor onboarding, procurement checks, and insurance documentation. It also helps third-party carriers, subcontractors, and service desks work from the same single source of truth. When organizations merge, rebrand, or relocate, this exhibit provides a focal point for updating records without hunting through the entire contract.

This schedule also plays a role in master data governance. Aligning legal names and addresses with ERP and CRM systems reduces errors in invoicing, tax coding, and reporting. For distributed or hybrid teams, the exhibit clarifies where work occurs versus where bills and notices go.

A brief comment can flag whether a site is a physical service location, a billing office, or a registered agent address. When seasonal or temporary sites are used, listing start and end dates or adding a line for more comments keeps logistics straight.

Operationally, correct addresses protect timelines and margins. Returns due to bad labels, missed deliveries, or crews arriving at the wrong property can derail schedules and breach SLAs. For field services and managed deployments, the exhibit can distinguish gate access points, receiving docks, or designated staging areas. If sensitive materials or assets change hands, location details help document the chain of custody and responsibility at each handoff.

Typical situations include a managed services provider supporting multiple campuses with separate escalation addresses; a franchisor coordinating site build-outs while billing a central accounting office; a healthcare network routing equipment to clinic sites but directing legal notices to headquarters; a SaaS vendor delivering onboarding at a client's campus yet invoicing a shared services center; a real estate firm overseeing property improvements with deliveries to job sites; and a logistics project that requires precise pickup and drop-off points for phased milestones.

Proposal Kit supports building these address exhibits consistently across proposals, statements of work, and contract packages. Its document assembly and extensive template library help keep names and locations uniform in every attachment, while automated line-item quoting ties commercial terms to specific sites or services. The AI Writer can produce supporting documents, such as notice procedures or contact sheets, so teams deliver clear, easy-to-use contract sets with minimal rework.

Beyond identification and logistics, an address exhibit influences how obligations are triggered and verified across a project lifecycle. Many businesses tie service-level clocks to the timestamp of a notice delivered to the stated address, so clarity here directly affects performance measurement and dispute prevention. Distinguishing remittance addresses from notice addresses also reduces payment delays and misapplied receipts. For engagements involving a physical project site, listing the service location separately from corporate headquarters helps align schedules with site access windows and local constraints, especially when the property has security checkpoints or shared loading areas.

An address schedule can support compliance checks without adding legal complexity. Procurement teams often confirm entity names and addresses against internal vendor master records to avoid duplicates and ensure tax forms match the agreement. Where sensitive assets or regulated materials are involved, a precise site address helps maintain custody logs and align deliveries with permitting requirements.

If a project relies on temporary staging areas or pop-up locations, adding an alternate address and a brief comment about dates in effect reduces confusion. A simple line for more comments can flag nuances such as weekend access rules, holiday closures, or whether carriers must call ahead.

Resilience planning benefits as well. Listing a backup notice address or a designated registered office ensures communications continue if offices close or teams relocate. For multi-tenant campuses, naming buildings, suites, or dock identifiers avoids missed shipments and wasted labor. In real estate or facilities work, linking a parcel or unit identifier to the service address clarifies which portion of the property the work covers.

Proposal Kit helps teams standardize these details across proposals, statements of work, and contract exhibits. Centralized document assembly keeps address fields consistent, while its template library and AI Writer make it easy to add site-specific instructions, role-based contacts, and structured schedules. Automated line-item quoting can associate costs with specific locations, producing clear, reusable documentation that reduces rework and supports smoother project starts.

How to write my Exhibit D (Addresses) document - The Narrative

How to Build a Legal Contract with Proposal Kit

This video illustrates how to create a legal contract using the Proposal Pack Wizard software. It also shows how to create a proposal with an invoice and contract at the same time.