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How to write your Equipment Rental Agreement

We include this 2 page template with IT/Software/Hardware Contract Pack and the Proposal Kit Professional. You will get more content and software automation for data merging, managing client documents, and creating proposals with line item quoting with a Contract Pack or the Professional.

This is an agreement used when renting equipment to a customer.
Document Length: 2 Pages
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1. Get IT/Software/Hardware Contract Pack or the single template that includes this business contract document.

We include this Equipment Rental Agreement in editable Word format that can be customized using your office software.

2. Download and install after ordering.

Once you have ordered and downloaded your template or pack, you will have all the content you need to get started.

3. Customize the contract template with your information.

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Equipment Rental Agreement

How to write my Equipment Rental Agreement document

Order # Contract Reference Number

Bill To:

Company Name

Address Address

RENTAL EQUIPMENT / PERIOD DATE TIME RATE Unit(s): Notes: Pickup: Return: Unit(s): Notes: Pickup: Return: TOTAL: $0.

In consideration of the mutual covenants set forth in this Agreement, Customer ("Renter") and Company hereby agree as follows:

1 Rental Agreement and Rental Fees

Company agrees to rent the above-named equipment to renter at a total per-day rate of, plus a refundable deposit. Renter agrees to pay all rental fees, including deposit prior to taking possession of the equipment.

2 Definition of a Rental Day ("Rental Period")

For the purpose of this Agreement, a rental period shall be any 24-hour period from the time this Agreement is signed, regardless of when Renter takes physical possession of the equipment.

3 Return of Rental Equipment

Renter agrees to return the equipment before or by the return times listed above. Renter agrees that if equipment is returned later than (minutes/hours) after the time specified above, an additional day's rental shall apply.

4 Responsibilities of Renter

Renter agrees to be financially responsible for all theft or damage that may occur to the equipment. In the event of theft or damage, Renter's damage deposit shall be credited towards any replacement cost or repair to the equipment. Failure to compensate Company for theft or damage to the equipment upon failure to return the equipment in the same working condition as it left shall constitute a breach of this Agreement.

In the event of such a breach, Company has the right, but is not obligated, to pursue any or all of the following remedies: (1) terminate the Agreement, (2) recover Rented Equipment, whether in the possession of Renter or not, (3) bring legal action.

5 Limited Warranty and Limitation on Damages

Company warrants the equipment is in good working order. All equipment shall be tested in front of Renter prior to Renter taking possession of the equipment. If the equipment does not conform to the normal operating specifications (defined as the typical usage of the rented equipment without regard for a specific usage Renter may have intended for it), the Company shall be responsible for correcting the defect; replacing the equipment or refunding the rental fee without unreasonable delay, at Company's sole expense and without charge to Renter. This warranty shall be the exclusive warranty available to Renter.

Renter waives any other warranty, express or implied. Renter acknowledges that Company does not warrant that the equipment will work on all platforms or under any application that Renter may intend to use the equipment for. Renter acknowledges that Company is not responsible for the results obtained by Renter.

Renter waives any claim for damages, direct or indirect, and agrees that its sole and exclusive remedy for damages (either in contract or tort) is the return of the consideration paid to Company.

6 Binding Effect

This Agreement shall be binding upon and inure to the benefit of Renter and Company and their respective successors and assigns, provided that Company may not assign any of its obligations under this Agreement without prior written consent of Renter.


The above prices, specifications and conditions are hereby accepted. The Company is authorized to execute the equipment rental agreement as outlined in this Agreement. Payment will be made as proposed above.

The complete Equipment Rental Agreement - with the actual formatting and layout - is available as a single template or as part of a library of related templates in a Contract Pack or the Professional Bundle.
Equipment Rental Agreement
Product name:
Equipment Rental Agreement
Produced by:
Proposal Kit
Software › Computer Software › Business & Productivity Software
$19 USD
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Key Takeaways

  • The Equipment Rental Agreement is available as a ready-to-edit template.
  • The Contract Packs and Professional Bundle include many related agreements and documents.
  • You can automate financials and data merging into contracts using a Contract Pack or Professional Bundle.
  • You can also create business proposals and integrate your contracts using the Professional Bundle.
  • There are no ongoing subscription fees. You get lifetime unlimited use.

How to Build a Legal Contract with Proposal Kit

This video illustrates how to create a legal contract using the Proposal Pack Wizard software. It also shows how to create a proposal with an invoice and contract at the same time.

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Proposal Kit, Inc. makes no warranty and accepts no responsibility for the suitability of any materials to the licensee's business. Proposal Kit, Inc. assumes no responsibility or liability for errors or inaccuracies. Licensee accepts all responsibility for the results obtained. The information included is not legal advice. Names in use cases have been fictionalized. Your use of the Equipment Rental Agreement template and any purchased packages constitutes acceptance and understanding of these disclaimers and terms and conditions.

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