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How to write your Internet Sweepstakes Rules Template

We include this 3 page template with IT/Software/Hardware Contract Pack and the Proposal Kit Professional. You will get more content and software automation for data merging, managing client documents, and creating proposals with line item quoting with a Contract Pack or the Professional.

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The Internet Sweepstakes Official Rules agreement is used if you are running a contest on a web site. There are rules and regulations that must be adhered to if you are running contests or sweepstakes. Regulations may vary by state and country.
Document Length: 3 Pages
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Internet Sweepstakes Rules Template

Writing the Internet Sweepstakes Rules Template document

INTERNET SWEEPSTAKES OFFICIAL RULES

This policy is intended to be used as a starting sweepstakes policy template for online use. Edit as needed for each specific web site and integrate the text into the web site HTML code and reformat as needed. NO PURCHASE OR ONLINE ACCESS NECESSARY TO ENTER OR WIN. Participation constitutes entrant's full and unconditional agreement to and acceptance of these Official Rules.

Open to individuals who are legal residents of the United States (EXCLUDING PUERTO RICO), who are 18 years of age or over as of the date of entry and Canada, 18 years or older. Sweepstakes begins Start Date at 12:00 p.m. and ends End Date at 11:59 p.m. For purposes of these Official Rules, all times are Eastern Standard Time (EST).

Employees or agents of Company Name (the "Sponsor") and their respective parent companies, affiliates, subsidiaries, advertising/promotional agencies, and the members of their immediate families or those persons living in the same household of such individuals are ineligible to enter or win. All federal, state and local laws and regulations apply. Void where prohibited by law. You may enter Sweepstakes two ways: (1) Online: Access the Sweepstakes web site at Website URL and complete the online entry form in its entirety and click on the Register button; or (2) By mail: Legibly hand-print on a 3" x 5" card the words "THE SUPER SWEEPSTAKES," along with your name, address, email address, date of birth and telephone number and mail the entry to: The Super Sweepstakes, Address City, State Postal Code.

No mechanically reproduced mail-in entries will be accepted. Online entries must be received before End Date and mail-in entries must be postmarked by Insert the Mail-in End Date and received by the Received by End Date. Only one entry per person, per email address per day is permitted, regardless of method of entry.

All entries become the exclusive property of Sponsor and will not be acknowledged or returned. Any use of robotic, automatic, programmed or the like entry methods will void all such entries by such methods. LIMIT ONE ENTRY PER PERSON OR EMAIL ADDRESS (REGARDLESS OF WHETHER MORE THAN ONE PERSON USES THE SAME EMAIL ADDRESS).

EMAIL CHANGE OF ADDRESS POLICY: It is the sole responsibility of the entrant to notify the Sponsor in writing if the entrant changes his/her email address. To do so, write to: The Super Sweepstakes, Address City, State Postal Code. The Sponsor and its agencies are not responsible for lost, interrupted or unavailable network, server or other connections, miscommunications, failed phone or computer hardware or software or telephone transmissions or technical failures, garbled or jumbled transmissions or other errors of any kind, whether human, mechanical or electronic; including without limitation the incorrect or inaccurate capture of entry information online, or for lost, late, incomplete, damaged, destroyed, delayed, stolen, misdirected or illegible entries.

Entry materials/data that have been tampered with or altered are void. Once submitted, entries become the sole property of the Sponsor and will not be returned. In case of dispute as to identity of a winner, such entry will be declared made by the registered user of the email account at the time the entry was submitted, and if a prize is won, and such registered user is a valid entrant, the prize will be awarded to such registered user.

The following prize(s) will be awarded:

Number of Winners

Description of Prizes

Approximate Retail Value (ARV) of Each Prize. No alternative prize, cash, or other substitution is permitted except by the Sponsor in the event of prize unavailability. All federal, state, provincial, and local taxes are the sole responsibility of the winner. Selection of Winner: Winner will be determined by random drawing from all eligible entries received, to be held after the end of the Sweepstakes Period at the Sponsor's offices.

All decisions of the Sponsor are final and binding. Odds of winning depend on the number of eligible entries received. The winner will be notified by email or U.S. mail within 15 days of the drawing.

Winner will have 10 days from notification to accept the prize by email to "Email Address" or by U.S. mail to the address specified in the notification. The Sponsor is not responsible for and shall not be liable for any late, lost, or misdirected notification, or for winner's unsuccessful efforts to claim any prize. Winner may be required to sign and return a release of liability, declaration of eligibility, and where lawful, a publicity consent agreement, all within 10 days of acknowledged notification. By accepting and/or using prize, the winner agrees to the use of his/her name, voice and/or likeness for the purpose of advertising, trade, or promotion without further compensation, unless prohibited by law.

If a selected winner cannot be contacted, is ineligible, fails to claim a prize, or fails to timely return the completed and executed declaration and releases as required, prize may be forfeited and an alternate winner will be selected. In the event of a dispute regarding who submitted an online entry, the entry will be deemed submitted by the authorized account holder of the email account.

GENERAL TERMS AND CONDITIONS

By entering, each participant agrees to be bound by these Official Rules and the decisions of Sponsor, which shall be final. Sponsor, agents and representatives of Sponsor, its parent companies, affiliates, subsidiaries, advertising, promotion, and fulfillment agencies, and legal advisors are not responsible for and shall not be liable for: (i) late, lost, delayed, damaged, misdirected, incomplete, illegible, unintelligible, or postage-due entries; (ii) telephone, electronic, hardware or software program, network, Internet, or computer malfunctions, failures, or difficulties of any kind; (iii) failed, incomplete, garbled, or delayed computer transmissions; (iv) any condition caused by events beyond the control of the Sponsor that may cause the Sweepstakes to be disrupted or corrupted; (v) any injuries, losses, or damages of any kind arising in connection with or as a result of the prize, or acceptance, possession, or use of the prize, or from participation in the Sweepstakes; or (vi) any printing or typographical errors in any materials associated with the Sweepstakes. Sponsor reserves the right, in its sole discretion, to suspend or cancel Sweepstakes at any time if a computer virus, bug, or other technical problem corrupts the administration, security, or proper play of the Sweepstakes.

By participating in the Sweepstakes, each participant agrees, and by accompanying winner on the trip, Guest agrees, to release and hold Sponsor and the employees, officers, directors, shareholders, agents, representatives of Sponsor, its parent companies, affiliates, subsidiaries, advertising, promotion, and fulfillment agencies, and legal advisors, harmless from any and all losses, damages, rights, claims and actions of any kind in connection with the Sweepstakes or resulting from acceptance, possession, or use of any prize, including without limitation, personal injury, death, and property damage, and claims based on publicity rights, defamation, or invasion of privacy.

RESOLUTION OF DISPUTES

Any and all disputes and claims relating to this Promotion shall be resolved by binding arbitration by a single arbitrator selected by a Circuit Court judge of the State of State. State law shall apply to the resolution, award, enforcement and collection relating to any dispute or claim. Each party shall pay one-half of the costs of the arbitration.

The dispute and claims and arbitration proceedings shall at all times be kept confidential except to the extent necessary to enforce or collect the arbitration award.

WINNERS LIST

To receive a list of winners or a copy of the Official Rules, send a self-addressed stamped envelope for receipt by End Date to: The Super Sweepstakes, Address City, State Postal Code. A list of winners will also be available online at Website URL.

The complete Internet Sweepstakes Rules Template - with the actual formatting and layout - is available as a single template or as part of a library of related templates in a Contract Pack or the Professional Bundle.
Internet Sweepstakes Rules Template

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Related documents may be used in conjunction with this document depending on your situation. Many related documents are intended for use as part of a contract management system.

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Key Takeaways

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  • The Contract Packs and Professional Bundle include many related agreements and documents.
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Frequently Asked Questions

How do I customize this contract to fit my business needs?

Customizing this contract involves editing the document to include your business details, terms, and conditions. The templates are designed to be flexible, allowing you to insert your company's name, address, and other relevant information. You can modify clauses to reflect your unique business practices and legal requirements.

Is this contract compliant with laws and regulations?

The legal contract templates are written by legal professionals and designed to comply with current laws and regulations at the time of their writing. However, laws can vary by jurisdiction and change over time, so it's recommended to have your contract reviewed by a local attorney to ensure it meets all legal requirements specific to your region and industry. Templates are licensed as self-help information and not as legal advice.

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You can use the same contract for different clients or projects. The templates are versatile and easily adapted for various scenarios. You will need to update specific details such as client names, project descriptions, and any unique terms for each new agreement to ensure that each contract accurately reflects the particulars of the individual client or project.

What should I do if I encounter a clause or term I don't understand?

If you encounter a clause or term in the contract that you need help understanding, you can refer to guidance notes explaining each section's purpose and use. For more complex or unclear terms, it's advisable to consult with a legal professional who can explain the clause and help you determine if any modifications are necessary to suit your specific needs.

How do I ensure that the contract is legally binding and enforceable?

To ensure that the contract is legally binding and enforceable, follow these steps:

  • Complete all relevant sections: Make sure all blanks are filled in with accurate information.
  • Include all necessary terms and conditions: Ensure that all essential elements, such as payment terms, deliverables, timelines, and responsibilities, are clearly defined.
  • Signatures: Both parties must sign the contract, and it is often recommended that the contract be witnessed or notarized, depending on the legal requirements in your jurisdiction.
  • Consult a legal professional: Before finalizing the contract, have it reviewed by an attorney to ensure it complies with applicable laws and protects your interests.

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