Employee and Contractor Timesheet Spreadsheet

This document is a concise contractor timesheet designed to capture the essentials needed to track work on a specific project. It records the date, a project ID or name, a short project description, total hours, the hourly rate, and includes spaces for contractor signature and manager approval. These fields support time entry, billable hours calculations, and a simple approval workflow that creates a basic audit trail. The structure suits manual timesheets and can be adapted into an Excel template, Google Sheets template, or PDF template for printing and signing timesheet workflows.

Teams can repurpose this contractor timesheet template for a daily timesheet, weekly timesheet, bi-weekly timesheet, or monthly timesheet by copying rows or assigning one sheet per period. The total hours and rate fields enable a straightforward time card calculator approach to calculate hours and pay and to pass clean numbers to payroll management, contractor billing, and invoice generation. While the base document tracks totals, organizations may add times in and out, breaks and lunch, overtime hours, vacation time, sick days, and pay rates to improve timesheet compliance and attendance tracking. Capturing signature and approval supports audit compliance needs and can help with manager review expectations in DCAA-sensitive or FLSA compliance contexts, including documenting meal and rest breaks and overtime pay where applicable.

Use cases span agencies and small businesses managing contract workers, independent contractors, part-time hires, and remote contractors. It also works as a construction timesheet on job sites, a hospitality timesheet for shifts, or a volunteer timesheet for nonprofits. The same format supports attendance and absence records, attendance reports, time totals, and time reports used for project budgets, task tracking, and basic project analytics.

Organizations that rely on time tracking templates in Excel, Google Sheets, Word, or PDF can export to PDF or export to Excel for sharing, archive version history for audit trail needs, and reduce human error with simple spreadsheet formulas such as a timesheet calculator or time totals calculator. These records help track hours worked, calculate payroll on a defined pay schedule or payroll cycle, and align project budgets and caps with contractor invoice amounts.

Proposal Kit can package this timesheet with related business documents through document assembly, align hourly rate items with automated line-item quoting, and help write a time tracking policy or instructions using its AI Writer. Its extensive template library and ease of use make it practical to build cohesive, professional packages that support consistent approval and payroll processes.

Beyond the basics, this format can serve as the backbone for a broader suite of timesheet templates used with time tracking software. Many organizations pair a simple contractor timecard with a contractor time tracking app or timesheet app that supports mobile app, desktop app, or browser extension access. Tools such as Time Doctor, My Hours, or QuickBooks Time offer start-stop timer options, real-time tracking, and automated time tracking so contract workers and independent contractors can track work hours and create consistent time entries. Managers can enable timesheet approval with approval and signatures, timesheet reminders, and timesheet locking to ensure accuracy before project billing and payroll.

Leaders value how these records improve time management, employee attendance, payroll, and overall timekeeping. Hour totals and time totals export feed timesheet reports that help track project time, track project progress, and support resource planning and budget control, including project budget alerts. Workforce analytics features can include idle time and idle time tracking, web and app usage, and unusual activity reports, informing decisions about contractor attendance and contractor work hours. Policies for nonexempt employees, employee break laws, and handling overtime and sick holiday are easier to manage when teams calculate hours automatically and maintain a clean audit trail.

Operations teams often share an online timesheet or attendance template, including an Excel attendance template, then export reports and export or email final files. Many prefer download links for downloading PDF, Excel, Google Sheet, or Word files, and store documents on OneDrive. Template pros and cons apply: a simple spreadsheet is fast and flexible, while a time tracking app with integrations (for example, via a Zapier API) can automate workflow as teams submit timesheets for approval and payroll.

Proposal Kit helps organizations assemble these project documents and related forms as cohesive packages. Its document assembly, automated line-item quoting for project billing, AI Writer for supporting narratives and policies, extensive template library, and ease of use let teams standardize timesheet software documentation and streamline handoffs across departments.

A practical way to extend this simple record is to define metrics that help managers track attendance and use them alongside project results. Establishing baselines for employee hours at kickoff and then reviewing weekly variances makes it easier to track attendance trends, spot bottlenecks, and rebalance assignments before deadlines slip. For example, a contractor timesheet app can prompt quick entries at shift start and end so teams can track work hours in near real time without disrupting the flow of work. Centralizing documents and exports on one drive improves continuity across sites and teams, while maintaining access controls and version history for reliable handoffs.

It also helps to tailor workflows to worker type. A contract worker embedded in a team may need closer coordination around daily schedules and approvals, while an independent contractor focused on deliverables may submit periodic summaries aligned to milestones. In both situations, clear categories for tasks, consistent naming for projects, and regular cadence check-ins reduce rework and strengthen forecasting. When leaders compare employee hours and attendance with budgets and output, they can refine resource plans, justify staffing changes, and improve client communications with fact-based updates.

How to write my Employee and Contractor Timesheet Spreadsheet document