Cart
Press Release Template
Get 20% off ordering today: Click here for the code
Proposal Kit Professional adds business proposals, all six Contract Packs,
Project Management Pack library, and Expert Edition software.
We include this editable document in the Proposal Kit Professional. Order and download it for $199. Follow these steps to get started.
DOWNLOADABLE, ONE-TIME COST, NO SUBSCRIPTION FEES
Key Takeaways
- One-time License, No Subscriptions: Pay once and use Proposal Kit forever-no monthly fees or per-use charges.
- Built for Business Projects: Start with a proven Press Release Template and tailor sections, fields, and branding for your day-to-day project work.
- Instant Access: Download immediately and open the document right away-no waiting, no onboarding delay.
- Project-Ready Structure: Use a ready, professional layout for real-world project tasks (checklists, forms, analysis pages) so teams can execute consistently.
- Fully Editable in Word: Edit everything in Microsoft Word-swap text, add/remove sections, and apply your logo/colors without special skills.
- Step-by-Step Wizard Help: The Proposal Pack Wizard guides you with training/help and keeps you moving-no getting stuck on formatting or assembly steps.
- Wizard Data Merge & Project Management: Let the Wizard manage projects and merge recurring data (company/client names, addresses, dates) across your project documents.
- Included in Proposal Kit Professional: Available exclusively in the Proposal Kit Professional bundle.
What Our Clients SayI started using Proposal Kit Professional in 2012 with version 16.0. I was amazed with its functionality and the amount of templates the professional kit came with as well as the ease of use. I also found the wizard an asset to my existing templates as I was able to incorporate my documents and modified them through MS Word. I am now working with the graphic components and looking forward to the new upgrade to version 17.0. This software has improved my proposal output and I enjoy using it."
1. Get Proposal Kit Professional that includes this business document.
We include this Press Release Template in an editable format that you can customize for your needs.
2. Download and install after ordering.
Once you have ordered and downloaded your Proposal Kit Professional, you will have all the content you need to get started with your project management.
3. Customize the project template with your information.
You can customize the project document as much as you need. You can also use the included Wizard software to automate name/address data merging.
Use cases for this document
A startup saves a slipping launch at Northstar Robotics
The Challenge
Three weeks before unveiling its warehouse drone, Northstar Robotics had a solid project management plan but a fraying edge: suppliers wanted formal quotes, a distributor sent a dense onboarding RFP, and executives needed stakeholder reports that the core PM documents did not provide.
The Solution
Keeping the project plan as the single source of truth, the team used Proposal Kit to create supporting documents around it. AI Writer drafted partner proposals, technical briefs, and a risk summary; RFP Analyzer unpacked the distributor's requirements; document creation templates produced communication and testing plans; and line-item quoting generated optioned price sheets aligned to milestones.
The Implementation
Operations imported the distributor packet into RFP Analyzer to map must-haves to existing tasks, then fed those mappings to AI Writer to produce a targeted proposal and a compliance matrix; document assembly spun up a status report format tied to the schedule, while line-item quoting output pilot, standard, and enterprise bundles that mirrored the work breakdown.
The Outcome
Vendors approved timelines, the distributor greenlit onboarding, leadership received crisp weekly reports, and the launch date was held, helped by fast, accurate supporting documents that reinforced the project's plan without rewriting it.
Blue Harbor Events secures a citywide charity run
The Challenge
Event director Lila Nguyen had a comprehensive race-day project schedule, yet permit offices, sponsors, and volunteers all requested different documents-safety plans, sponsorship kits, and training materials-creating delays that the core PM template could not address alone.
The Solution
She turned to Proposal Kit for ancillary document creation: AI Writer produced a volunteer handbook, a sponsorship prospectus, and a post-event report outline; RFP Analyzer parsed the city's permitting checklist; document assembly generated a communications matrix and risk register; and line-item quoting built vendor bid packages with transparent cost breakouts.
The Implementation
The team mapped permit stipulations with RFP Analyzer, merged them into a compliance checklist, used AI Writer to draft tailored sponsor pitches and a medical response plan, assembled distribution-ready PDFs from templates, and attached line-item quoting sheets to each vendor request aligned with the project's budget codes.
The Outcome
Permits cleared on the first pass, three sponsors signed before race week, volunteers ramped quickly, and the event executed on time with every stakeholder receiving the exact supporting document they needed alongside the master plan.
Redwood Meridian Builders navigates transit-hub change orders
The Challenge
Midway through construction, unexpected soil conditions triggered scope shifts; the PM baseline captured impacts, but the city and subcontractors required formal change proposals, compliance matrices, and weekly stakeholder briefs beyond the plan's native outputs.
The Solution
Project controls used the Proposal Kit to produce supporting materials around the baseline. AI Writer drafted concise stakeholder updates, a schedule impact narrative, and a safety addendum; RFP Analyzer deconstructed procurement addenda; document creation templates delivered QA checklists; and line-item quoting compiled auditable cost breakdowns for each change scenario.
The Implementation
Engineers fed addendum language into RFP Analyzer to flag new requirements, synchronized those with control accounts, built templated change-order documents via document assembly, used AI Writer to generate a companion executive summary and risk analysis, and attached line-item quotes that tied each cost to specific activities and materials.
The Outcome
Change orders were approved without rework, subcontractors aligned on scope and pricing, stakeholders stayed informed through brief, regular updates, and the project recovered schedule float while maintaining transparency across all supporting documentation.
Abstract
The provided document is a bare-bones news release: a FOR IMMEDIATE RELEASE notice plus a link. As a starting point, it signals release immediately, but it lacks core press release topics needed for media and public use. To turn this into a complete media release, add a clear headline and optional subheadline, a dateline with city, state, date, and release date, and a lead paragraph that answers the five Ws in journalistic style.
Follow with body paragraphs that provide body content, supporting information, quotes as a press statement, and a call to action (CTA). Conclude with boilerplate text containing a concise company profile, company mission, history, and achievements, and full contact information: contact name, phone number, email address, website, and social media handles. Finish with the press release end notation, the ### end mark.
Use an AP style, third-person voice, and the inverted triangle structure. Avoid jargon, use a standard font, and keep an appropriate press release length. Include multimedia: company logo, include video images when relevant.
Add release reminders, such as whether it's embargoed or a release under embargo early, and avoid one-hour publishing. Build a subject line for an email press release and specify the release time and location when needed. A template sections list or table of contents can help ensure all press release parts are covered and that press release approval and press release distribution approval steps are documented.
Plan distribution and placement across press release distribution channels: newsrooms, journalists and editors, influencers, and social platforms for a social media press release. Reach out to journalists, manage press requests, and consider media tours. Share media coverage after publication to drive reach and results and reinforce investor confidence with stakeholders. Provide contact details for media inquiries and a designated media contact.
Use cases span a product launch, event, press release, new hire, awards and recognition, charity and ESG updates, proprietary research, a business news press release, company milestone or company achievement, new book release, and music press release. Government and nonprofit examples include a DUI enforcement press release, a checkpoint release template, notes, or updates from a grant coordinator. Seek press release samples and press release examples by type, as tips and tricks on how to write a press release, how to publish a press release, what a press release is, and related guidance FAQ. Create a Word or PDF, publish a press release to distribution channels, and offer a press release PDF for downloading from your site.
Proposal Kit can streamline development of announcements with document assembly, an extensive template library, and an AI Writer to build supporting documents. Teams can bundle services with automated line-item quoting and reuse customizable fields to accelerate consistent, polished outputs that are easy to maintain.
Building on the basics, the press release format and press release structure should be explicit and repeatable. Use a press release table of contents and a press release template sections list to ensure every press release announcement includes the required press release template sections and press release template fields. Standardize contact name, phone, email, a clearly labeled contact person name, and links to your website and social media handles so your target audience and the media can follow up quickly. These details reduce missed opportunities and streamline responses to a press request.
Plan distribution for newsrooms, journalists, and influencers to maximize press coverage and press release benefits. Maintain sample press release variations for multiple press release examples, industries, and common scenarios: a press release template event, press release template product, press release template new hire, press release template book, press release template music, and a press release template company profile. Each version should reflect your company's mission, history, and achievements while doubling as marketing content and a branding opportunity.
Proposal Kit helps teams operationalize this approach with document assembly and an extensive template library. You can start from downloadable templates or a copy and paste template, then apply press release template tips and a press release template how-to guide to populate fields consistently. Teams often write in Word or Google Docs and also offer a press release template PDF for downstream use; many stakeholders prefer to download the template Word or Google Docs for collaboration.
Include a concise press release FAQ or press release guidance FAQ to help internal reviewers and new staff. For strategy, reference a definitive guide to creating an engaging press release or consult press release experts to refine tone and structure. This disciplined system helps deliver clear, on-brand announcements that are easy to replicate at scale and ready for rapid publication across channels.
Extend the skeleton release by nailing the press release topics and press release parts that convert. Start with a concise headline and an informative subheadline. Add a dateline that includes city, state, date, and a release date, and state whether it is to be released immediately or under embargo.
Write a lead paragraph that answers the five Ws in journalistic style, then develop body paragraphs with body content and supporting information. Include a relevant press statement from leadership. Close with a clear call to action CTA and the boilerplate or boilerplate text. Add the press release end notation with the ### end mark so newsrooms know the news release or media release is complete. Keep to an appropriate press release length and follow AP style.
Operationalize the process with a press release structure checklist and press release template sections. Capture accurate contact information: a media contact with contact person name, contact name, phone, email, phone number, email address, plus website, social media handles, and contact details for media inquiries. Build an email press release subject line that signals value to journalists and editors.
Publish a Word or PDF on your site, and offer a press release PDF for download. Plan press release distribution and placement to newsrooms, journalists, and influencers, then track and share media coverage and press coverage.
Tailor the press release announcement to the target audience and use case: a product launch, awards and recognition, proprietary research, charity and ESG, a business news press release, or public safety items like a DUI enforcement press release or checkpoint release template coordinated by a grant coordinator. Note any release time location requirements.
Proposal Kit helps teams standardize press communications using downloadable templates, document assembly, and an extensive library of press release template sections, press release template fields, and press release template tips. Create a copy and paste template, output a press release template PDF, and download the template Word and Google Docs. Its AI Writer can assist with press release template guidance, while automated line-item quoting supports bundled communication projects.
How do you write a Press Release Template document?
FOR IMMEDIATE RELEASE:
For more information on Press Release Topic, visit: https://www.xxx.com.
The editable Press Release Template document - complete with the actual formatting and layout is available in the retail Proposal Kit Professional.
20% Off Discount
4.7 stars, based on 849 reviews
Ian Lauder has been helping businesses write their proposals and contracts for two decades. Ian is the owner and founder of Proposal Kit, one of the original sources of business proposal and contract software products started in 1997.By Ian Lauder
Published by Proposal Kit, Inc.We include a library of documents you can use based on your needs. All projects are different and have different needs and goals. Pick the documents from our collection, such as the Press Release Template, and use them as needed for your project.
Facebook
YouTube
Bluesky
Search Site
© 1997 - 2025, Proposal Kit, Inc. All rights reserved. Privacy Policy