Exhibit B (Wedding Photography Specifications)

This exhibit is a structured intake sheet for a professional photographer hired to cover a wedding. It organizes the core facts needed to plan coverage for the wedding day in a timely manner, from the ceremony and reception locations to the exact dates, times, and who the photographer reports to. Capturing addresses, phone numbers, and the approximate guest count helps the studio coordinate with the venue, planner, DJ, and videographer so photos are captured efficiently across the big day and evening.

The document collects names for the wedding couple, the entire wedding party, and key family members: parents, step parents, grandparents, siblings, bridesmaids, groomsmen, ushers, the best man, maid of honor, flower girl, and ring bearer. This allows the photographer to plan formal portraits, family portraits, and groom portraits, and to schedule photo sessions around when guests arrive. It supports coverage of special moments like the grand entrance, first dance, parent dances, speeches, cake cutting, bouquet toss, garter toss, and the first kiss, reducing the chance that an important moment goes missing.

Special requests or requirements give couples a way to prioritize candid moments and natural shots-intimate moments, unscripted moments, laughter, and the emotions that tell the couple's love story. The checklist helps plan detail shots such as the dress, shoes, jewelry, wedding rings, bouquet, and close-ups of the bride and groom. It also leaves space to note a first look, vows, aisle timing, and how to handle weather and light, whether rain, dark rooms, or window light. Many couples want images they will treasure forever, a timeless wedding album, and a collection that feels creative and fun while respecting the wedding budget.

Operationally, this contract constitutes a practical checklist to set expectations and avoid common mistakes. Logistics like breaks, food, and drinks can be accommodated in the schedule. Other terms-delivery, usage for advertising or other purposes, engagement photos or post-wedding sessions, and force majeure-are typically handled in the main agreement, not here. New client onboarding, studios hiring associates, and planners coordinating multiple vendors are common use cases this form supports.

Proposal Kit can help teams assemble this type of document with consistent coverage checklists, automated line-item quoting, and an AI Writer to build supporting documents. Its extensive template library and ease of use streamline wedding planning paperwork, so photographers can focus on the artistry and deliver amazing photos.

Beyond logistics, this exhibit guides the wedding photographer to plan how wedding photos will be captured with a unique perspective. It prompts decisions couples choose before the special day: the perfect time for a first look, where the groom sees the bride for the first time, and how to prioritize friends and loved ones from the beginning of the week through the night. It reminds everyone to prepare for makeup, hair, dinner timing, and hours of photographing, so no person or important part of the timeline gets overlooked. The form helps capture both the magic and emotional moments under any sky, whether confetti is flying or a child jumps into the middle of the aisle.

When a client agrees to the schedule and other services, there is a good chance that fewer things will go wrong. The photographer can accommodate circumstances like weather, limited light, or venue rules and stay present to grab unscripted reactions. It clarifies who is responsible for activities related to portraits and candid coverage, so the mother, father, partner, and friends know when to be ready.

Clear notes reduce trouble, answer common questions, and help everyone stay aware of what will happen and when. The result is photos captured that couples will cherish for a lifetime and memories that feel sweet, natural, and true to the couple's relationship and subject matter.

Proposal Kit helps teams tie all this together. Use its templates to incorporate add-ons and line-item quoting for extra hours, second shooters, or post-event sessions; outline scope, usage, and limited delivery terms; and generate consistent language a studio can reuse. The AI Writer can build supporting documents for a website, blog, or FAQs, and keep messaging helpful and on point, while lawyers can review the master agreement. Nowadays, couples often explore portfolios on Facebook and websites; Proposal Kit helps present clear expectations, set a realistic budget and timeline, and enhance client confidence in the job, from first inquiry to getting married and planning the future.

Further, the intake form helps guide the course of the special day so the couple sees their life milestone documented with intention. By listing people, places, and timing, the team stays camera-ready and does not forget key scenes they hope to see later. It sets a clear sense of what to expect, aligns money and time constraints, and allows a studio to discuss a digital or film-inspired look that fits the couple's dream. Notes about the process ensure the photographer does not miss important family groupings, while the planner and vendor team coordinate their effort to keep the schedule moving.

It also encourages stakeholders to talk through the nature of coverage and real-world contingencies. For example, the majority of portraits may be planned before the ceremony to manage anticipation and excitement, while reception coverage accounts for toasts, a quick drink with friends, and guests jumping on the dance floor. Special requests can become a practical hit list drawn from the Special Requests or Requirements section, which is vital for aligning expectations across the team. Proposal Kit supports this planning with document assembly, automated line-item quoting for add-ons, an AI Writer to write supporting materials, and a template library that helps studios standardize communications without extra effort.

Writing the Exhibit B (Wedding Photography Specifications) document - The Narrative

How to Build a Legal Contract with Proposal Kit

This video illustrates how to create a legal contract using the Proposal Pack Wizard software. It also shows how to create a proposal with an invoice and contract at the same time.