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How to write your Employee Copyright Contract

We include this 3 page template with Human Resources Contract Pack and the Proposal Kit Professional. You will get more content and software automation for data merging, managing client documents, and creating proposals with line item quoting with a Contract Pack or the Professional.

The Employee Copyright Agreement is used if you have employees creating media for you and/or your clients. Use this form to define the terms of ownership of those materials. It is important to define these terms as local laws may vary and could be open to interpretation if problems arise.
Document Length: 3 Pages
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Employee Copyright Contract

How to write my Employee Copyright Contract document

THIS AGREEMENT is made this Current Day day of Current Month, Current Year by and between Company Name hereafter called "Employer" and First Last, an individual (hereinafter called "Employee"), on the date indicated below as the effective date of this Agreement.

In consideration of the mutual covenants set forth in this Agreement, Employer and Employee hereby agree as follows:

Employer's Ownership of Creative Works

All creative works produced by Employee during his/her employment and which relate to Employer's business or technology ("Work Product") shall be considered to have been prepared for Employer as a part of and in the course of employment. Employer shall own any such work regardless of whether it would otherwise be considered a work made for hire. Work Product shall include, among other things, computer programs and documentation, non-dramatic library works (e.g., professional papers and journal articles), code, systems, visual arts (e.g., pictorial, graphic and three-dimensional), sound recordings, motion pictures and other audiovisual works.

Conditional Assignment

Employer shall have full ownership of creative works produced by Employee during my employment with no rights of ownership vested in Employee. Employee hereby agrees that in the event any Work Product is determined by a court of competent jurisdiction not to be a work for hire under the federal copyright laws, this Agreement shall operate as an irrevocable assignment by Employee to Employer of the copyright in the works including all rights thereunder in perpetuity. Employee hereby irrevocably assigns, conveys, and otherwise transfers to Employer, and its respective successors and assigns, all rights, title and interests worldwide in and to the Work Product and all copyrights, contract and licensing rights, and claims and causes of action of any kind with respect to any of the foregoing, whether now known or hereafter to become known. In the event Employee has any rights in and to the Work Product that cannot be assigned to Employer, Employee hereby unconditionally and irrevocably waives the enforcement of all such rights, and all claims and causes of action of any kind with respect to any of the foregoing against Employer, its distributors and customers, whether now known or hereafter to become known and agrees, at the request and expense of Employer and its respective successors and assigns, to consent to and join in any action to enforce such rights and to procure a waiver of such rights from the holders of such rights.

In the event Employee has any rights in and to the Work Product that cannot be assigned to Employer and cannot be waived, Employee hereby grants to Employer, and its respective successors and assigns, an exclusive, worldwide, royalty-free license during the term of the rights to reproduce, distribute, modify, publicly perform and publicly display, with the right to sub-license through multiple tiers of sub-licenses, and the right to assign such rights in and to the Work Product including, without limitation, the right to use in any way whatsoever the Work Product. Employee retains no rights to use the Work Product and agrees not to challenge the validity of the copyright ownership by Employer in the Work Product.

Disclosure and Assignment of Work Product

Employee shall communicate to Employer promptly and fully in writing, in such format as Employer may deem appropriate, all Work Product made or conceived by Employee, whether alone or jointly with others, and as requested, to assign to Employer any Work Product which (1) relates to a field of business, research or investigation in which Employer has an interest, or (2) results from, or are suggested by, any work done for or on behalf of Employer.


Employee shall make and maintain adequate permanent records of the development of Work Product, in the form of memoranda, notebook entries, drawings, printouts, or reports relating thereto, in keeping with Employer's procedures. Such records, as well as the Work Product themselves, shall be and remain the property of Employer at all times.

Warranty Regarding

Originality Employee represents and warrants that his or her Work Product is original and does not infringe the rights of any other work. Employee shall not disclose to Employer, or any other employee of Employer, any information as to which Employee owes a continuing obligation of confidentiality to a previous employer or client.

Power of Attorney

Employee shall cooperate with and assist Employer and its nominees, at their sole expense, during my employment and thereafter, in securing and protecting copyright or other similar rights in the United States and foreign countries in Work Product. Employee agrees to execute all papers which Employer deems necessary to protect its interests including the execution of assignments of copyrights and to give evidence and testimony, as may be necessary, to secure and enforce Employer's rights. In the event that Employee is unable for any reason whatsoever to secure Employee's signature to any lawful and necessary document required to apply for or execute any copyright or other applications with respect to any Work Product, Employee hereby irrevocably designates and appoints Employer and its duly authorized officers and agents as his or her agents and attorneys-in-fact to act for and in his behalf and instead of Employee, to execute and file any such application and to do all other lawfully permitted acts to further the prosecution and issuance of copyrights or other similar rights thereon with the same legal force and effect as if executed by Employee.

Termination of Employment

Upon termination of his or her employment, Employee shall deliver to Employer all records, data and memoranda of any nature in that are in Employee's possession or control and which relate to employment or activities of Employer, including, for example, notebooks, diaries, reports, photographs, films, manuals and computer software media.

Pre-Employment Activities

Employee will not disclose to Company Name or to any other employee of Company Name any information or creative works as to which Employee owes a continuing obligation of confidentiality to a previous employer or client. Any inventions, patented or unpatented, which were made or conceived by Employee prior to his or her employment, are excluded from the operation of this Agreement. Employee warrants that there are no such creative works, other than those listed by Employee in the attached addendum, marked as Exhibit C.

No Employment Contract

Nothing in this Agreement shall bind Employer or Employee to any specific period of service or employment, nor shall the termination of such employment in any way affect the obligations assumed by Employee hereunder. Further, this Agreement supersedes any and all prior agreements or understandings between the parties concerning these subjects.

Binding Effect

Successors and Assigns This Agreement shall bind the heirs, executors, and administrators of Employee, and shall inure to the benefit of the successors and assigns of Employer.


This Agreement is effective as of the date indicated in this paragraph and it will be governed by and construed in accordance with the laws of the Country of State.

Each party represents and warrants that, on the date first written above, they are authorized to enter into this Agreement in entirety and duly bind their respective principals by their signature below:

The complete Employee Copyright Contract - with the actual formatting and layout - is available as a single template or as part of a library of related templates in a Contract Pack or the Professional Bundle.
Employee Copyright Contract

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Related documents may be used in conjunction with this document depending on your situation. Many related documents are intended for use as part of a contract management system.

Related Documents

Key Takeaways

  • The Employee Copyright Contract is available as a ready-to-edit template.
  • The Contract Packs and Professional Bundle include many related agreements and documents.
  • You can automate financials and data merging into contracts using a Contract Pack or Professional Bundle.
  • You can also create business proposals and integrate your contracts using the Professional Bundle.
  • There are no ongoing subscription fees. You get lifetime unlimited use.

How to Build a Legal Contract with Proposal Kit

This video illustrates how to create a legal contract using the Proposal Pack Wizard software. It also shows how to create a proposal with an invoice and contract at the same time.

Frequently Asked Questions

How do I customize the Employee Copyright Contract to fit my business needs?

Customizing the Employee Copyright Contract involves editing the document to include your business details, terms, and conditions. The templates are designed to be flexible, allowing you to insert your company's name, address, and other relevant information. You can modify clauses to reflect your unique business practices and legal requirements.

Is the Employee Copyright Contract compliant with laws and regulations?

The legal contract templates are written by legal professionals and designed to comply with current laws and regulations at the time of their writing. However, laws can vary by jurisdiction and change over time, so it's recommended to have your contract reviewed by a local attorney to ensure it meets all legal requirements specific to your region and industry. Templates are licensed as self-help information and not as legal advice.

Can I use the same Employee Copyright Contract for different clients or projects?

You can use the same Employee Copyright Contract for different clients or projects. The templates are versatile and easily adapted for various scenarios. You will need to update specific details such as client names, project descriptions, and any unique terms for each new agreement to ensure that each contract accurately reflects the particulars of the individual client or project.

What should I do if I encounter a clause or term I don't understand?

If you encounter a clause or term in the Employee Copyright Contract that you need help understanding, you can refer to guidance notes explaining each section's purpose and use. For more complex or unclear terms, it's advisable to consult with a legal professional who can explain the clause and help you determine if any modifications are necessary to suit your specific needs.

How do I ensure that the Employee Copyright Contract is legally binding and enforceable?

To ensure that the Employee Copyright Contract is legally binding and enforceable, follow these steps:

  • Complete all relevant sections: Make sure all blanks are filled in with accurate information.
  • Include all necessary terms and conditions: Ensure that all essential elements, such as payment terms, deliverables, timelines, and responsibilities, are clearly defined.
  • Signatures: Both parties must sign the contract, and it is often recommended that the contract be witnessed or notarized, depending on the legal requirements in your jurisdiction.
  • Consult a legal professional: Before finalizing the Employee Copyright Contract, have it reviewed by an attorney to ensure it complies with applicable laws and protects your interests.

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