Breach of Contract Notification Form

This document is a concise contract letter notice used to provide notice that one party breached an agreement and to demand corrective action. It helps the non-breaching party notify the other party in a professional tone that contractual obligations were violated and that a cure is required. Many contracts require the affected party to provide notice and allow a cure period before legal action or termination. Sending this first letter creates a record that the breaching party was officially told of the violation and given a deadline to fix it, which is important to protecting legal rights under applicable law.

The structure is simple and businesslike. It begins with the letter's date, parties involved, and a letter referring to the original contract by title and start date. A Dear salutation (your contract's opening) is followed by a clear explanation of the paragraph breached, the nature of the failure to perform or pay, and the obligations promised but not fulfilled.

The letter outlines the detailed course of corrective action requested, sets a specific deadline, and states that if the party fails to cure, the sender intends to refer the matter to a lawyer for appropriate action. Close with a sincere line and have an authorized person sign. Send by certified mail or other delivery method to maintain evidence of correspondence and preserve the business relationship while you seek a remedy.

Use this breach of contract notice whether the issue is a minor breach or a potential material breach. Examples include services not performed, failure to pay money owed, denied access to a site, breaking confidentiality provisions, or missed delivery procedures. The process typically is the first step before a lawsuit, filing in small claims court, or invoking dispute resolution provisions.

You may reserve all rights, limit threats, and simply state you will cancel, terminate, or take legal action if the cure does not occur within the stated period. This helps determine whether the party breached will correct the problem or whether the deal must move to court under the contract's benefits and bargain.

Proposal Kit helps businesses create this kind of contract letter and related documents quickly. Its document assembly tools, automated line-item quoting, AI Writer for building supporting documents, and extensive template library make it easier to write, customize, and maintain consistent correspondence across many circumstances.

Beyond serving as notice, this document can work alongside a demand letter that escalates expectations and requests payment or performance. It should clearly explain what occurred, identify the paragraph breached, and set out how and when the breaching party should respond. For example, if a vendor failed to deliver agreed materials, the notice can request delivery within a specified cure period, and the demand letter can outline remedies if obligations continue to fail.

State what you intend to do next if there is no response by the deadline. Keep language firm but not designed to threaten; focus on facts, dates, and details, outlining how to address the issue and what will happen if obligations are not corrected.

Operationally, ensure the notice is signed by an authorized person, include a contact for questions, and keep copies of all correspondence. Use clear headings to identify the contract, the clause, the date the breach occurred, and the remedy requested. Note that all rights are reserved. A concise closing that invites a prompt response helps maintain the business relationship while preserving options.

Proposal Kit can streamline this work by supplying templates for both the notice and a companion demand letter, plus an AI Writer to write supporting documents. Its document assembly and extensive template library make it straightforward to insert the contract's references, describe what occurred, set cure deadlines, and include reserved-rights language, producing consistent, professional letters ready to be signed and mailed. For teams managing multiple deals, these tools help ensure every request is clear, timelines are easy to follow, and every issue is properly addressed.

Consider adding operational rigor around this contract letter to improve outcomes. Include the letter's date, full party names, and mailing address block exactly as they appear in the original contract, then identify the agreement title, the paragraph number, and the date the breach occurred. Briefly explain the nature of the violation and the provisions impacted, then state the remedy you request and the cure period deadline.

Attach or reference supporting details, such as invoices or service logs, to help the other party understand what failed and how to correct it. Ensure the notice is signed by an authorized person and names a contact for questions so the other party can respond efficiently.

Think in terms of business process. Use certified mail or another delivery method to create a clear record. Keep the tone firm but not designed to threaten, and avoid language that could be seen as waiving rights; note that all rights are reserved.

Outline what you intend to do if there is no response by the deadline, such as escalating to a demand letter, invoking dispute resolution, or considering termination if a material breach persists. For a minor breach, a concise contract letter may be the first step to maintain the relationship. For example, if access to a site was denied or a payment was missed, your notice can request immediate correction and confirm when future performance will be back on schedule.

This approach helps teams coordinate facts across operations, finance, and account management, aligning the request with the contract's remedies while preserving the deal's benefits and bargain. Proposal Kit can streamline this by assembling a consistent contract letter notice, demand letter, and related correspondence, auto-inserting parties involved, letter's date, and clause references, and outlining the cure steps. With its AI Writer and template library, you can quickly write clear requests, identify corrective actions, and produce professional documents that make it easier for the other party to address the breach and respond promptly.

Writing the Breach of Contract Notification Form document - The Narrative

How to Build a Legal Contract with Proposal Kit

This video illustrates how to create a legal contract using the Proposal Pack Wizard software. It also shows how to create a proposal with an invoice and contract at the same time.