How to write your Breach of Contract Notification Form
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Use cases for this template
Missed Delivery Triggers a Fast Cure Plan at Alder & Pine Furnishings
The Challenge
Maya Chen at Alder & Pine Furnishings discovered Redline Logistics LLC failed to deliver two container loads on the date promised under the parties' agreement, disrupting a retail launch and violating the paragraph governing delivery and access windows.
The Solution
Maya issued a formal breach notice using a Proposal Kit contract letter template to identify the clause, explain what occurred, and request a five-day cure, reserving rights to terminate if Redline did not respond, while keeping the tone professional to preserve the business relationship.
The Implementation
While the notice went out by certified mail, the team used Proposal Kit's AI Writer to draft a logistics remediation plan, a dock-capacity report, and a stakeholder update, and produced a revised catch-up shipping proposal with line-item quoting to detail expedited fees, liftgate services, and weekend labor.
The Outcome
Redline acknowledged the breach within 24 hours, accepted the plan, and executed the revised schedule; the line-item proposal clarified costs, the extra documents aligned operations, and deliveries met the cure deadline without litigation.
Nonpayment Puts Nova Pixel Studio's Project on Hold
The Challenge
At Nova Pixel Studio, Jalen Ortiz saw that BrightWay Retail, Inc. failed to pay milestone two within the timeframe set in the original contract, a material risk to payroll, and a breach of the payment provisions.
The Solution
Jalen sent a contract notice referencing the agreement title and clause, outlining the amount due, the date the failure occurred, and the intent to suspend services if there was no response within seven days, while inviting a call to address any invoicing disputes.
The Implementation
To support the notice, the team used Proposal Kit's AI Writer to prepare a collections strategy memo, a cash-flow impact brief, and a change-order proposal that re-phased work, and they generated a line-item quoted repayment plan showing installments, late-fee waivers, and a restart schedule.
The Outcome
BrightWay's CFO contacted Jalen the next morning, signed the repayment plan, wired the first installment, and approved the re-phased schedule, restoring momentum and avoiding escalation to small claims court.
Safety Compliance Breach on a Solar Build
The Challenge
During a SummitGrid Solar project, Elena Rossi found Harbor Peak Electrical allowed an untrained crew on site, violating safety and access provisions and triggering a stop-work condition that threatened a critical interconnect deadline.
The Solution
Elena issued a contract letter notice that identified the violated paragraph, requested proof of training and a corrected staffing plan within three days, and stated the company's reserved right to replace the subcontractor if they failed to cure.
The Implementation
Supporting the notice, SummitGrid used Proposal Kit's AI Writer to draft a safety remediation plan, a toolbox-talk schedule, and a risk summary for executives, and produced a line-item quoted corrective-work plan to price certified training, overtime, and re-inspection fees.
The Outcome
Harbor Peak delivered certificates, accepted the corrective plan, and met the re-inspection date; the clear documents aligned expectations, controlled costs, and kept the grid-tie milestone on track without the need to threaten further legal action.
Abstract
This document is a concise contract letter notice used to provide notice that one party breached an agreement and to demand corrective action. It helps the non-breaching party notify the other party in a professional tone that contractual obligations were violated and that a cure is required. Many contracts require the affected party to provide notice and allow a cure period before legal action or termination. Sending this first letter creates a record that the breaching party was officially told of the violation and given a deadline to fix it, which is important to protecting legal rights under applicable law.
The structure is simple and businesslike. It begins with the letter's date, parties involved, and a letter referring to the original contract by title and start date. A Dear salutation (your contract's opening) is followed by a clear explanation of the paragraph breached, the nature of the failure to perform or pay, and the obligations promised but not fulfilled.
The letter outlines the detailed course of corrective action requested, sets a specific deadline, and states that if the party fails to cure, the sender intends to refer the matter to a lawyer for appropriate action. Close with a sincere line and have an authorized person sign. Send by certified mail or other delivery method to maintain evidence of correspondence and preserve the business relationship while you seek a remedy.
Use this breach of contract notice whether the issue is a minor breach or a potential material breach. Examples include services not performed, failure to pay money owed, denied access to a site, breaking confidentiality provisions, or missed delivery procedures. The process typically is the first step before a lawsuit, filing in small claims court, or invoking dispute resolution provisions.
You may reserve all rights, limit threats, and simply state you will cancel, terminate, or take legal action if the cure does not occur within the stated period. This helps determine whether the party breached will correct the problem or whether the deal must move to court under the contract's benefits and bargain.
Proposal Kit helps businesses create this kind of contract letter and related documents quickly. Its document assembly tools, automated line-item quoting, AI Writer for building supporting documents, and extensive template library make it easier to write, customize, and maintain consistent correspondence across many circumstances.
Beyond serving as notice, this document can work alongside a demand letter that escalates expectations and requests payment or performance. It should clearly explain what occurred, identify the paragraph breached, and set out how and when the breaching party should respond. For example, if a vendor failed to deliver agreed materials, the notice can request delivery within a specified cure period, and the demand letter can outline remedies if obligations continue to fail.
State what you intend to do next if there is no response by the deadline. Keep language firm but not designed to threaten; focus on facts, dates, and details, outlining how to address the issue and what will happen if obligations are not corrected.
Operationally, ensure the notice is signed by an authorized person, include a contact for questions, and keep copies of all correspondence. Use clear headings to identify the contract, the clause, the date the breach occurred, and the remedy requested. Note that all rights are reserved. A concise closing that invites a prompt response helps maintain the business relationship while preserving options.
Proposal Kit can streamline this work by supplying templates for both the notice and a companion demand letter, plus an AI Writer to write supporting documents. Its document assembly and extensive template library make it straightforward to insert the contract's references, describe what occurred, set cure deadlines, and include reserved-rights language, producing consistent, professional letters ready to be signed and mailed. For teams managing multiple deals, these tools help ensure every request is clear, timelines are easy to follow, and every issue is properly addressed.
Consider adding operational rigor around this contract letter to improve outcomes. Include the letter's date, full party names, and mailing address block exactly as they appear in the original contract, then identify the agreement title, the paragraph number, and the date the breach occurred. Briefly explain the nature of the violation and the provisions impacted, then state the remedy you request and the cure period deadline.
Attach or reference supporting details, such as invoices or service logs, to help the other party understand what failed and how to correct it. Ensure the notice is signed by an authorized person and names a contact for questions so the other party can respond efficiently.
Think in terms of business process. Use certified mail or another delivery method to create a clear record. Keep the tone firm but not designed to threaten, and avoid language that could be seen as waiving rights; note that all rights are reserved.
Outline what you intend to do if there is no response by the deadline, such as escalating to a demand letter, invoking dispute resolution, or considering termination if a material breach persists. For a minor breach, a concise contract letter may be the first step to maintain the relationship. For example, if access to a site was denied or a payment was missed, your notice can request immediate correction and confirm when future performance will be back on schedule.
This approach helps teams coordinate facts across operations, finance, and account management, aligning the request with the contract's remedies while preserving the deal's benefits and bargain. Proposal Kit can streamline this by assembling a consistent contract letter notice, demand letter, and related correspondence, auto-inserting parties involved, letter's date, and clause references, and outlining the cure steps. With its AI Writer and template library, you can quickly write clear requests, identify corrective actions, and produce professional documents that make it easier for the other party to address the breach and respond promptly.
How do you write a Breach of Contract Notification Form document? - The Narrative
GIVING NOTICE OF BREACH OF AGREEMENT DEMANDING CORRECTIVE ACTION
Current Date
Company Name
City, State Postal Code
Phone Phone Number - Fax Fax Number.
Re: Our Agreement
Dear Salutation Last,
The purpose of this letter is to give formal notice of your breach of our Agreement Insert the title of the contract or agreement which was breached, dated Start Date. Specifically, you are in breach of paragraph Insert Paragraph Breached here of the Agreement, which provides what was breached. Please be advised that if Insert corrective action that must be done, I will have no choice but to refer this matter to legal counsel for appropriate action.
Thank you in advance for your immediate attention to this matter.

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How to Build a Legal Contract with Proposal Kit
This video illustrates how to create a legal contract using the Proposal Pack Wizard software. It also shows how to create a proposal with an invoice and contract at the same time.
Frequently Asked Questions
How do I customize this contract to fit my business needs?
Customizing this contract involves editing the document to include your business details, terms, and conditions. The templates are designed to be flexible, allowing you to insert your company's name, address, and other relevant information. You can modify clauses to reflect your unique business practices and legal requirements.
Is this contract compliant with laws and regulations?
The legal contract templates are written by legal professionals and designed to comply with current laws and regulations at the time of their writing. However, laws can vary by jurisdiction and change over time, so it's recommended to have your contract reviewed by a local attorney to ensure it meets all legal requirements specific to your region and industry. Templates are licensed as self-help information and not as legal advice.
Can I use the same contract for different clients or projects?
You can use the same contract for different clients or projects. The templates are versatile and easily adapted for various scenarios. You will need to update specific details such as client names, project descriptions, and any unique terms for each new agreement to ensure that each contract accurately reflects the particulars of the individual client or project.
What should I do if I encounter a clause or term I don't understand?
If you encounter a clause or term in the contract that you need help understanding, you can refer to guidance notes explaining each section's purpose and use. For more complex or unclear terms, it's advisable to consult with a legal professional who can explain the clause and help you determine if any modifications are necessary to suit your specific needs.
How do I ensure that the contract is legally binding and enforceable?
To ensure that the contract is legally binding and enforceable, follow these steps:
- Complete all relevant sections: Make sure all blanks are filled in with accurate information.
- Include all necessary terms and conditions: Ensure that all essential elements, such as payment terms, deliverables, timelines, and responsibilities, are clearly defined.
- Signatures: Both parties must sign the contract, and it is often recommended that the contract be witnessed or notarized, depending on the legal requirements in your jurisdiction.
- Consult a legal professional: Before finalizing the contract, have it reviewed by an attorney to ensure it complies with applicable laws and protects your interests.

By Ian Lauder

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