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The Data Center Access and Security Policy is an agreement between the data center owner and customers who will be accessing the physical site of the data center. Covers rules of conduct, restrictions, and operating procedures.
Document Length: 4 Pages
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Related documents may be used in conjunction with this document depending on your situation. Many related documents are intended for use as part of a contract management system.

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Data Center Access and Security Policy Template
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How do you write a Data Center Access and Security Policy Template document?

DATA CENTER ACCESS AND SECURITY POLICY DCASP THIS AGREEMENT is made this current day day of current month current year by and between company name hereafter referred to as Customer and company name hereafter referred to as Company The purpose of this policy is to set forth Data Center Access and Security Policy DCASP or Access Policy by which Customer will abide while using renting leasing or otherwise making use of Company facilities goods and services Data Center or Contracted Spaces By using Companys Data Center and facilities Customer agrees to comply with the following policies and assume responsibility for the compliance of all policies by Customer and Customers Agents. Terms and Conditions As service the standard Data Center Access and Security Policy is provided below.

1. Company and Customer Responsibility. Company is responsible for ensuring that the security of all resources under its control remains physically secure. The Company maintains this access policy in order to provide framework for Customers to follow for physical security and access to Company facilities and to instruct Customers on the procedures and policies that Company staff and technicians follow. Customer agrees to adhere to all posted notices or changes to protocol that the Company makes the Customer aware of during its visits to Company facilities. 2. Data Center Habits and Hygiene. Access into Company facilities requires adherence to the following protocols and restrictions on dangerous materials dangerous materials * No smoking or chewing tobacco is allowed. * No combustible materials may be brought into the data center including lighters hand warmers mace tear gas aerosol cans or compressed air. * No eating or drinking is allowed in the data center. * No drugs or alcohol are permitted in the data center. * No weapons or firearms are allowed in the data center.

* No external fire suppression devices are allowed. * No prohibited hardware allowed Insert descriptions into your Contract rather than blanket statement here. * All work related materials must be cleaned up before leaving. * All work related trash or garbage must be disposed of properly. * No illegal activity of any kind is permitted. * Insert Data Center specific policies here recycle bins unattended equipment etc.

3. Access Keycards and Identification. Company will issue identification badges and access keycards to Customer and Customers designated agent s. Company shall maintain list of all authorized personal issued such access and at no time shall identification badges or access keycards transfer between any other employee or other agent of the Customer without pre approved written permission from Company. If at any time Company becomes aware that an access badge has been transferred in violation of this policy revocation of access to the Data Center and contracted space may occur. 4. Data Center Access Procedures. Access to the Company Data Center is gained through the Data Center welcome room or Insert specific manned space here and requires that all Customers sign in with valid signature in order for Company staff member to grant them access. Customers wishing access must have their identification badge and access keycard available for inspection. Customer or Customers Agent will sign in and provide the time of entry to the Data Center and the purpose for their visit. Exit from the Data Center requires that Customer or Customers agents sign out with valid signature for each Customer or Customers Agent wishing to leave. At no time will Company staff member be authorized to allow exit without each Customer or Customers Agent properly signing out from the Data Center. If at any time Customer or Customers agent is allowed by staff member to exit the Customer or Customers Agent should immediately demand to sign out of the Data Center and or ask to see Company supervisor.

Failure to adhere to the sign in and sign out procedures could result in revocation of access to the space. 5. Data Center Access Types. For our customers convenience the Company maintains several types of access to the Data Center. Access levels include. 5 Unrestricted Access to All Contracted Space Insert Access Description 5 Restricted Access to Specific Contracted Space Insert Access Description

5 Escorted Access to Contracted Space Insert Access Description The level of access shall be determined and maintained by the Company and Customer according to the Specifications of the Data Center Contract or Co location Contract between Company and Customer. 6. Emergency Access by Personnel Not Currently on Access Lists. Access by Customer or Customers Agents not currently on any access lists may only be granted by the Company Data Center supervisor and shall be governed according to the Specifications of the Data Center Contract or Co location Contract between Company and Customer. Access to the Data Center under this condition shall be noted as an emergency access in the Data Center security logs. Any inappropriate use of emergency access may result in access being immediately denied and the requesting Customer or Customers Agent being ejected from the Data Center and or Customers emergency access privileges revoked. 7. Modification of Agreement. Company reserves the right to add modify or delete any provision of this Agreement at any time and without notice. Company reserves the right to restrict any access right at any time whether violation of this agreement occurs or not. Company reserves the exclusive right and will be the sole arbiter as to what constitutes violation of any of these provisions.

8. Potentially Tortuous or Illegal Conduct. The following shall be construed as violations of this Agreement and may result in suspension or deletion of Customers account or in termination of this Agreement. a Falsifying any information provided to Company or to other staff members in connection with access to the data center or the use of Company facility product or service. b Allowing access to any restricted area by individual or allowing individuals to gain access to any restricted areas as defined in the Specifications of the Data Center Contract or Co location Contract between Company and Customer. c Allowing any dangerous or restricted materials inside the data center or Company facilities at any time.

9. Data Center System and Network Security. Violations of Data Center system or network security are strictly prohibited and may result in criminal or civil liability. Examples include but are not limited to. allowing unauthorized access to data center use of any Company product or service that Customer does not have permission to use use of any equipment hardware connections or other materials that Customer does not have permission to use disruption or interference with the connectivity and access or otherwise impeding other Customers use of the Company Data Center products or services. 10. Consequences of Violation. If Company becomes aware of an alleged violation of any of the terms contained in this Agreement or any other policy that has been posted on its web site made available to Customer via email or posted in any other form Company shall initiate an investigation. During the investigation Company may restrict Customers access to the Data Center or other Company products and services in order to prevent further possible unauthorized activity. Company may at its sole discretion restrict suspend or terminate Customers account without notice or refund or pursue civil remedies as it deems necessary. Company shall notify the appropriate law enforcement department of any such violations. Company shall not be responsible for any payment refunds or compensation in any way for service disruptions or termination resulting from violations of this Agreement. The undersigned represents and warrants that on the date first written above the undersigned is authorized to enter into this Agreement in its entirety and duly binds respective principals by the signature below. EXECUTED as of the date first written above. company name By signator authorized signature or signer.

Job title of signator authorized signature or signer. Date when the contact was signed Customer Initials

How do you write a Security Breach Report Form document? (alternate or related contract document)

company name CONFIDENTIAL Incident Report. Security Date Reported. current date Employee. contract first name contract last name Department. department Supervisor. supervisor manager Date Time of Injury. Insert Incident Date and Time Point of Contact POC Information Name. Phone. Job title of signator authorized signature or signer. Email. Instructions. Point of Contact must complete the following form and file it with the Security Department as well as the Human Resources Department.

The following is high level description of the incident for summary purposes only. Distribution of this report is limited to the following departments on NEED TO KNOW basis only. If you have any questions related to this summary please contact Contact at Contact Method for more information. Description of Incident Intrusion Describe the injury as well as the events or what happened to cause this incident. Attach additional pages if necessary. Witnesses Did anyone witness the incident or evidence of the incident after it occurred. Yes No. Name of Witnesses. Type of Intrusion Please check all that apply. Intrusion Data Breach. Theft. Malware Trojan Virus. Compromised System Physical Intrusion. Other.

Intrusion Location and Information. Name Address Phone if applicable Notes. Effect of Intrusion Please check all that apply. Loss of Data Unauthorized Access of Data. Theft. Degradation of Service Interruption of Service. Physical Damage to System Unauthorized Escalation of Privileges Physical Intrusion. Other. Additional Information.

Notes. Systems Affected Insert the systems this intrusion affected. Notes. Intrusion Discovery Describe how where and by whom this intrusion was first detected.

Notes. Communication Notification Describe the notifications and communication that were carried out at every step. Also describe any initial notification follow up resolutions and communication that still need to be made at this stage. Notes. Evidence and Documentation Describe the evidence and documentation logging files etc. that have been gathered at each step and indicate by whom they were gathered. Attach additional sheets if necessary. Notes. Incident Response

Describe the work flow of the incident response including personnel involved at each stage and all actions taken. Attach additional sheets if necessary. Notes. Corrective Action Taken and Incident Resolution Describe the corrective actions taken including names of parties responsible for those actions to address each system impacted by the intrusion. Attach additional sheets if necessary. Notes. Conclusion and Findings Insert conclusions reached at this stage. Attach additional sheets if necessary. Conclusions may include.

The root or proximate cause of this incident. Precautions that could have prevented this. The direct and indirect impact on the Company and its systems customers users employees etc. The estimated cost to investigate respond to and correct the intrusion. The steps that have been taken to prevent the incident from happening again and to limit further interruption. The additional actions research or communication that need to happen. Notes.

Point of Contact Signature. Date. Supervisor Signature. Date. For Office Use Only Received By signator authorized signature or signer. Human Resources Manager Date Security Department Manager Date cc. Insert Executive Here if Applicable address address city state or province zip or postal code Phone phone number

Writing the Data Center Physical Access Policy and Agreement document (alternate or related contract document)

company name DATA CENTER PHYSICAL ACCESS POLICY THIS AGREEMENT is made on this current day day of current month current year between contract first name contract last name hereafter referred to as the Undersigned or Customer and company name hereafter referred to as Company The purpose of this policy is to set forth the company name Data Center Physical Access Policy DCPAP or Access Policy by which the undersigned will abide while using renting leasing or otherwise making use of Company facilities goods and services Data Center or Contracted Spaces By using Companys Data Center and facilities the undersigned agrees to comply with the following policies. Terms and Conditions As service the standard Data Center Access and Security Policy is provided below.

1. Company and Customer Responsibility. Company is responsible for ensuring that all resources under its control remain physically secure. The Company maintains this access policy to provide framework for Customers to follow for physical security and access to Company facilities and to instruct Customers on the procedures and policies that Company staff and technicians follow. Undersigned agrees to adhere to all posted notices or changes to protocol that the Company makes the Undersigned aware of during its visits to Company facilities. 2. Data Center Habits and Hygiene. Access into Company facilities requires adherence to the following protocols and restrictions on dangerous materials dangerous materials * No smoking or chewing tobacco is allowed.

* No combustible materials may be brought into the data center including lighters hand warmers mace tear gas aerosol cans or compressed air. * No eating or drinking is allowed in the data center. * No drugs or alcohol are permitted in the data center. * No weapons or firearms are allowed in the data center. * No external fire suppression devices are allowed.

* No prohibited hardware is allowed. Insert descriptions into your Contract rather than blanket statement here. * All work related materials must be cleaned up before leaving. * All work related trash or garbage must be disposed of properly. * No illegal activity of any kind is permitted. * Insert Data Center specific policies here recycle bins unattended equipment etc. 3. Access Keycards and Identification.

Company will issue identification badges and access keycards to Undersigned and Undersigneds designated agent s. Company shall maintain list of all authorized personnel issued such access and at no time shall identification badges or access keycards transfer between any other employee or other agent of the Undersigned without pre approved written permission from Company. If at any time Company becomes aware that an access badge has been transferred in violation of this policy revocation of access to the Data Center and contracted space may occur. 4. Data Center Access Procedures. Access to the Company Data Center is gained through the Data Center welcome room or Insert specific manned space here and requires that all Customers sign in with valid signature for Company staff member to grant them access. Customers wishing access must have their identification badge and access keycard available for inspection. Undersigned or Undersigneds Agent will sign in and provide the time of entry to the Data Center and the purpose for their visit. Exit from the Data Center requires that Undersigned or Undersigneds agents sign out with valid signature for each Undersigned or Undersigneds Agent wishing to leave. At no time will Company staff member be authorized to allow exit without each Undersigned or Undersigneds Agent properly signing out from the Data Center. If at any time an Undersigned or Undersigneds agent is allowed by staff member to exit the Undersigned or Undersigneds Agent should immediately demand to sign out of the Data Center and or ask to see Company supervisor. Failure to adhere to the sign in and sign out procedures could result in revocation of access to the space. 4 Visitor Physical Access and Procedures.

Visitor shall mean any individual who is not on an approved Access List on file with the Data Center. All visitors shall enter the Data Center through the Data Center Welcome Room and wait for Staff Member to sign the visitor in. The Undersigned may allow Visitors to gain access to the Data Center subject to the Undersigneds Access Type provided that. 1. All visitors must have their visit scheduled and approved by the Company Data Center Supervisor at least business hours prior to their visit. 2. All visitors shall sign copy of the Data Center Access and Security Policy DCPAP to be kept on file by the Data Center and shall be governed according to the Specifications of the Data Center Contract or Co location Contract between Company and Undersigned. 3. Data Center Employee or Staff Member must accompany Visitor at all times while within the Data Center. 4. All visitors must sign in and sign out when entering or exiting the Data Center. Visitors must wear an identification badge at all times. 5. Upon sign out and exiting the data center visitors are responsible for turning in any identification badges or ID issued to them during their visit. Failure to properly turn in these materials may result in financial penalties or sanctions against Undersigned or Visitor.

6. Any exceptions to any of the above policies must have the written approval of the Data Center Supervisor. 4 Disclosure of Security Access or other Policies Governing the Security of the Data Center. All persons entering the Data Center whether the Undersigned its Agents Employees Vendors or Visitors agree to hold all Proprietary Information including all information related to the security operation policies procedures or any other information they may come in contact with regarding the Data Center in the strictest of confidence and to take the same degree of care to protect such information as they do with their own Proprietary Information. No less than reasonable care shall be maintained by the Undersigned or its agents. Undersigned agrees not to disclose or use any such Proprietary Information or any information derived from Data Center contact to any firm supplier business individual third party or other organization. 5. Data Center Access Types.

For our customers convenience the Company maintains several types of access to the Data Center. Access levels include. 5 Unrestricted Access to All Contracted Space Insert Access Description 5 Restricted Access to Specific Contracted Space Insert Access Description 5 Escorted Access to Contracted Space Insert Access Description The level of access shall be determined and maintained by the Company and Customer according to the Specifications of the Data Center Contract or Co location Contract between Company and Customer.

6. Emergency Access by Personnel Not Currently on Access Lists. Access by Undersigned or Undersigneds Agents not currently on any access lists may be granted only by the Company Data Center supervisor and shall be governed according to the Specifications of the Data Center Contract or Co location Contract between Company and Customer. Access to the Data Center under this condition shall be noted as an emergency access in the Data Center security logs. Any inappropriate use of emergency access may result in access being immediately denied and the requesting Undersigned or Undersigneds Agent being ejected from the Data Center and or Customers emergency access privileges revoked. 7. Modification of Agreement. Company reserves the right to add modify or delete any provision of this Agreement at any time and without notice. Company reserves the right to restrict any access right at any time whether violation of this agreement occurs or not. Company reserves the exclusive right and will be the sole arbiter as to what constitutes violation of any of these provisions. 8. Potentially Tortuous or Illegal Conduct. The following shall be construed as violations of this Agreement and may result in suspension or deletion of Customers account or in termination of this Agreement. a Falsifying any information provided to Company or to other staff members in connection with access to the data center or the use of Company facility product or service. b Allowing access to any restricted area by individual or allowing individuals to gain access to any restricted areas as defined in the Specifications of the Data Center Contract or Co location Contract between Company and Customer. c Allowing any dangerous or restricted materials inside the data center or Company facilities at any time.

9. Data Center System and Network Security. Violations of Data Center system or network security are strictly prohibited and may result in criminal or civil liability. Examples include but are not limited to. allowing unauthorized access to data center; use of any Company product or service that Customer does not have permission to use; use of any equipment hardware connections or other materials that Customer does not have permission to use; disruption or interference with the connectivity and access or otherwise impeding other Customers use of the Company Data Center products or services. 10. Consequences of Violation. If Company becomes aware of an alleged violation of any of the terms contained in this Agreement or any other policy that has been posted on its web site made available to Customer via email or posted in any other form Company shall initiate an investigation. During the investigation Company may restrict Customers access to the Data Center or other Company products and services to prevent further possible unauthorized activity. Company may at its sole discretion restrict suspend or terminate Customers account without notice or refund or pursue civil remedies as it deems necessary. Company shall notify the appropriate law enforcement department of any such violations. Company shall not be responsible for any payment refunds or compensation in any way for service disruptions or termination resulting from violations of this Agreement. The Undersigned represents and warrants that on the date first written above the Undersigned is authorized to enter into this Agreement in its entirety and duly binds its respective principals by the signature below. EXECUTED as of the date first written above. contract first name contract last name

By signator authorized signature or signer. Job title of signator authorized signature or signer. Date when the contact was signed Undersigned Initials

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