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How to write your Project Maintenance Tips

We include this editable document in the Proposal Kit Professional. Order and download it for $199. Follow these steps to get started.


The Maintenance Tips document includes some sample checklists of things to be aware of when changing an existing site. Use these checklists to add your own maintenance steps specific to your projects.
Document Length: 3 Pages
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1. Get Proposal Kit Professional that includes this business document.

We include this Project Maintenance Tips in an editable format that you can customize for your needs.

2. Download and install after ordering.

Once you have ordered and downloaded your Proposal Kit Professional, you will have all the content you need to get started with your project management.

3. Customize the project template with your information.

You can customize the project document as much as you need. You can also use the included Wizard software to automate name/address data merging.

How do you write a Project Maintenance Tips document?

Maintenance Tips

The following are checklists to follow when modifying a project. Use these checklists as a starting point and modify them as needed for your own projects. These checklists are used to ensure your projects remain consistent, unbroken and user friendly as they are changed over time.

Adding a new page:

Start with appropriate index or content page as a template to ensure page is consistent in layout and design with other pages. Add content to middle table abiding by design guidelines, keeping the sites header and trailer navigation consistent. Update keyword list library for search engines and meta tags. Update page description meta tag.

Update page title meta tag. Update revision date. Modify index and content pages to link the new page (see modifying below). Update site map.

Run spell checker. If needed copy text into word processor for grammar checking. Upload all related page changes, graphics and components. Test page modifications (see below).

Consider using a tool such as link consistency checker to recheck all of the sites links. Add page to WebPosition or Search Engine Commando Pro submission process to be submitted to search engines (or add to robots.txt file if new pages is not to be spidered). If a form or script was added test all functions and all possible combinations of inputs.

Modifying a page:

Check out the page to be modified if using a source code control system (i.e. don’t modify a page if someone else has control over it, otherwise changes may be overwritten and lost). Make modifications abiding by established design guidelines to keep the design consistent. Update the home page new section for important additions. Run spell checker and/or grammar checker.

Update revision date. Upload all related page changes, graphics and components. Test page modifications (see below).

If adding a form or script test all new and existing functionality.

Deleting a Page:

Web pages should never be deleted. Change them to redirect to another page. They may be bookmarked or indexed by external sites. If you do delete pages your web server should be configured to display a custom error page that is integrated with the sites look and feel.

Intranet pages may be deleted. Notify web master, as links may be broken. Upload all related page changes, graphics and components.

Test page modifications (see below). Test site with a link consistency checker to check for broken links after removing page from server.

Testing Pages:

Test with latest versions of appropriate browsers. Test all plug-ins and applets. Test all forms and scripts. Test site with a link consistency checker to check for broken links and other potential problems.

Test for failure conditions (does it work when presented with information you don’t expect when filling out forms, does it work with cookies turned off or JavaScript disabled, etc.

A Document from Proposal Kit Professional

The editable Project Maintenance Tips document - complete with the actual formatting and layout is available in the retail Proposal Kit Professional.
Produced by:
Proposal Kit
Software › Computer Software › Business & Productivity Software
$199 USD
Proposal Kit reviews4.7 stars, based on 837 reviews
The Project Management Pack suite of templates complements the proposal and contract documents by giving you a collection of business documents to use once you have a project to work on.
Proposal KitPublished by Proposal Kit, Inc.

We include a library of documents you can use based on your needs. All projects are different and have different needs and goals. Pick the documents from our collection, such as the Project Maintenance Tips, and use them as needed for your project.

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