How to write my Telecommuting and Remote Work Policy document
TELECOMMUTING AND REMOTE WORK POLICY
This policy sets forth guidelines and defines the conditions under which an employee, contractor, vendor, or any other person (user) may remotely use Company business assets, including, but not limited to Company Internet access; its private network(s); its vendors, suppliers and partner's networks; and its Email system or any other access point or connection resource, while conducting business for or on behalf of the Company. The Company makes available its various assets, hardware, software, services, and computer network(s) in order to allow its employees remote access to resources to effectively execute their job functions and duties outside of normal Company locations and offices. This policy defines the Company's official policy regarding Internet connectivity and usage while working remotely as well as describing the documentation and recordkeeping required by our Human Resources department for payroll.
Before access to the Internet via the company network is approved, users are required to read and sign this Telecommuting and Remote Work Policy prior to beginning such work in order to be fully credited or compensated for the work they are performing. The following conditions for telecommuting and remote work are understood and agreed upon by the employee and the management of Company Name.
The employee's authorized remote work location shall be:
The employee's authorized remote work location shall consist of the following:
Describe location requirements, hardware requirements and/or company software to be used.
The employee shall access the Company Network using only the following:
Describe connectivity requirements, software required and security procedures to be followed.
The employee's telecommuting work schedule will be:
Insert work schedule here
The employee's reporting requirements to Human Resources shall be:
Insert reporting requirements here
General Telecommuting Policies and Code of Conduct. Telecommuting is for the benefit of the Company. Employees of Company Name shall conduct their work from a remote location in the same manner as if they were in Company's offices. Employees must adhere to their normal work schedule and make themselves available for communication and meetings during their normal work hours.
During normal work hours, employees must get authorization or acknowledgment from their manager or supervisor that they have permission to leave their telecommuting location. Employees who send or receive personal email or communications from their remote work location, so long as any email is sent using a Company Email account, shall have the authorized Company disclaimer at the bottom of the email stating that the contents of this message may not represent the views of the Company. Employees may not make use of personal or non-authorized email accounts or forms of communication while at their remote location for the purpose of Company business without first obtaining permission from the Company. Employees performing work at a remote location must report all suspected breaches of security, viruses, spyware or other occurrences that may impact the integrity of the systems or network(s) they interact with while accessing Company resources from their remote location.
Subject to the Company Acceptable Use Policy (AUP) for accessing Company Resources and Networking, employees may NOT access Company Resources if ANY of the following conditions are true about the employee's remote location.
Unacceptable use shall be defined as, but not limited to the following examples:
The remote location, workstation or computer uses the Internet for personal commercial purposes. The remote location, workstation or computer uses the Internet for sending bulk, unsolicited email (Spam). The remote location, workstation or computer uses the Internet for engaging in file sharing or Peer-to-Peer Networking (P2P).
The remote location, workstation or computer allows another user or family member access to displaying Company projects, screenshots, materials, references, descriptions, or intellectual property publicly or in personal portfolios or resumes, including the use of Company and Company's Customer trademarks, copyrights, or any other marks or materials that may be deemed in violation of the Company's nondisclosure agreements. The remote location, workstation or computer uses the Company Network for downloading or using excessive amounts of bandwidth of streams of data for non-essential, non-work-related activities. The remote location, workstation or computer uses the Company Network for downloading Software, Shareware or Freeware programs or software that have not been authorized or are unrelated to the performance of the employee's duties with Company Name.
The remote location stores or may knowingly cause someone to view content that may be deemed obscene, immoral, or illegal, or that may cause the Company to be held liable for discrimination or obscenity. The remote location, workstation or computer has technical issues that knowingly may cause a disruption or interference with any network or user, whether associated with the Company or not. The remote location, workstation or computer uses the Company Network for conducting third-party business or personal business enterprise not benefiting the Company, engaging in political or religious activity, engaging in illegal or fraudulent activities, or knowingly disseminating false or otherwise libelous materials.
The remote location, workstation or computer uses the Company Network for downloading or engaging in online gaming or gambling. The remote location, workstation or computer uses the Company Network for accessing, copying or saving any Company resource or asset that is not within the scope of the user's normal work and job functions. Examples include, but are not limited to customer or customer information, personnel files and data, or any other documents not required for the proper execution of the user's normal job functions or duties.
The remote location, workstation or computer uses the Company Network for any other illegal purpose, whether listed here or not, that would encourage or conduct criminal activity, offense; provide exposure to civil liability; or otherwise violate any regulations or local, state, national, or international law; including without limitations U.S. export control laws and regulations.
Consequences of Violations
Violations of the Telecommuting and Remote Work Policy are logged and documented. Violations may lead to a revocation of the employee's telecommuting and remote work privileges and/or may lead to disciplinary action, including termination. The Company also reserves the right to pursue legal remedy for damages incurred as a result of an employee's violation.
Certain illegal activities will require that Company immediately notify or comply with the proper authorities upon discovery. The Company reserves the right to examine any user's Email Account(s), Web Logs, Chat Logs or any other information passed through Company resources or Network or stored on Company computers, at any time and without prior notice. In the event of a security-related breach at the employee's remote location involving employee-owned equipment or resources, Company may request access to such equipment for examination and evaluation.
The practices described in this Telecommuting and Remote Work Policy are current as of Current Date. Company reserves the right to modify or amend this Telecommuting and Remote Work Policy at any time. Appropriate notice will be given to all employees, contractors, vendors, or other users of Company resources governed under this Agreement concerning such amendments.
Effective Date: Current Date
I hereby declare that I have read and fully understand my duties and obligations set forth in the above Company Name Telecommuting and Remote Work Policy, and I will uphold these duties and obligations at all times.