Cart%20is%20meant%20for%20selling%20rights%20to%20make%20prints%20of%20your%20photography%20to%20your%20customers%20from%20a%20digitally%20delivered%20file.%20Covers%20issues%20such%20as%20usage%20and%20reproduction%20rights.%20Hundreds%20of%20specialty%20contracts%20available%20from%20ProposalKit.com. "Pin to Pinterest")
Get 50% off ordering today: 
How to write your Self Service Photo Reprint EULA
We include this 4 page template with Photography/Media Contract Pack and the Proposal Kit Professional. You will get more content and software automation for data merging, managing client documents, and creating proposals with line item quoting with a Contract Pack or the Professional.
DOWNLOADABLE, ONE-TIME COST, NO SUBSCRIPTION FEES
If you need this template on DVD media order from our Amazon shop.
What Our Clients SayI got the Contract Pack and got my contract out today as requested. You rock."
1. Get Photography/Media Contract Pack or the single template that includes this business contract document.
We include this contract in editable Word format that can be customized using your office software.
2. Download and install after ordering.
Once you have ordered and downloaded your template or pack, you will have all the content you need to get started.
3. Customize the contract template with your information.
You can customize the contract document as much as you need. If you get a Contract Pack or Professional Bundle, you can also use the included Wizard software to automate name/address data merging.
Use cases for this template
Mia Ramon Keeps Azure Harbor Hotel Compliant After a Near-Miss Online Post
The Challenge
Creative director Mia Ramon licensed a self-service digital image to print for the hotel lobby, but a night manager queued the photograph for an Instagram teaser, a move that would have been an unauthorized use beyond the non-commercial, decor-only scope.
The Solution
Mia halted the post, contacted the licensor to request permission for any online display, and used Proposal Kit to assemble a concise policy memo, a staff FAQ with do/don't examples, and a manager checklist supporting the contract's restrictions without altering the contract itself; the AI Writer produced a brief training guide, and line-item quoting modeled budgets for separately licensed web images if needed.
The Implementation
She held a quick workshop, issued the documents, and logged acknowledgment, then organized a shared reference folder for the EULA, the FAQ, and approval emails, plus a simple metadata-and-storage tip sheet to reduce accidental redistribution.
The Outcome
The hotel avoided a takedown or legal demand, staff gained clarity, and future campaigns now plan licensed web assets up front using Proposal Kit-created support documents and quotes.
Jay Zhou at VeloGrid Bikes Reframes an Ad Campaign Around Proper Rights
The Challenge
Marketing lead Jay Zhou wanted to feature a self-service print file in a spring ad and on social media, but the EULA allowed personal decor only, not advertising, so using it in a campaign risked infringement.
The Solution
Jay used Proposal Kit to draft a licensing request proposal to the copyright owner detailing intended use, media type, territory, and term; the AI Writer generated a short risk assessment and a content plan, while line-item quoting compared costs for a non-exclusive license, an exclusive license, or commissioning original work.
The Implementation
After the licensor quoted a high fee, Jay pivoted to hire a photographer and, with Proposal Kit templates, produced a creative brief, budget, and usage guidelines to ensure rights, attribution, and secure handling were clear to all stakeholders.
The Outcome
VeloGrid launched the campaign with newly created images, clear rights, predictable costs, and documentation that matched the contract's limits and protected the brand.
Ana Patel Guides RiverLights Conservancy Through a Fundraiser Pivot
The Challenge
Executive director Ana Patel planned a gala where volunteers would sell reprints made from self-service files, then realized the license barred commercial sale and online distribution, while donors also asked for an online gallery.
The Solution
Ana used Proposal Kit to craft an event policy and donor communications explaining the license's limitations and no-returns rule on digital files; the AI Writer produced a public FAQ and a compliance plan, and line-item quoting budgeted alternative options such as properly licensed images from a stock agency or a print vendor package.
The Implementation
She requested written permissions from licensors for one-night display, updated signage and the event page, organized approval records, and added a simple file-security procedure to prevent uploads or sharing.
The Outcome
The fundraiser proceeded within the contract's scope, supporters enjoyed a compliant exhibition, and the nonprofit later negotiated a separate image licensing agreement for future promotional use, supported by Proposal Kit's planning and budgeting documents.
Abstract
This end-user image licensing agreement governs a self-service photo reprint process offered through online services. The buyer pays for a digital image file, downloads it, and prints the photograph at the buyer's expense. The rights granted are limited and non-exclusive.
The photographer owns the underlying intellectual property, and the licensor retains copyright ownership, including any derivative works. The parties acknowledge that the pictures are protected by copyright law; no transfer of other rights occurs. The customer owns only the physical print. Any reuse for advertising, editorial use, news, promotions, or other media types requires separate permission. Using the image on the internet or social media is prohibited, as is redistribution or publication. Unauthorized use may be deemed copyright infringement and can give rise to enforcement, legal action, or a demand to destroy copies.
The agreement defines the intended use clearly: personal decor, displayed in a single location, which may be private or in public view at a commercial site. Sizes are approximate and colors may vary; returns on digital files are refused. This clause reflects common practice in most jurisdictions where prints and screens differ in color profiles.
Payment terms appear in an exhibit; if the buyer fails to pay, the licensor may revoke rights, withhold files, or sue. Damages are limited to the total price paid, so punitive damages are excluded by contract. The buyer assumes responsibility for lawful purposes and agrees to indemnify the licensor and its agents.
Content is provided as-is, and the agreement notes that no model or publicity rights are granted; without authorization, using a person's likeness for advertisements or promotional purposes would violate the scope. The governing law and designated court are set by the state and county, and the prevailing party may recover attorney fees. Assignment is restricted, and the contract will be construed as the entire agreement.
Examples: permitted use-an interior designer prints a digital image to hang in a hotel lobby. Prohibited use: an employer posts the image on a company website, submits it to social media, or edits and publishes it in an ad campaign without permission. Fair use exceptions are narrow; relying on a grey area online post is risky.
Proposal Kit can help you write clear terms like these using document assembly, automated line-item quoting for total price and licensing options, an AI Writer to build related documents, and an extensive template library to streamline your process with professional, easy-to-use materials.
Beyond personal decor, the license here is strictly a non-exclusive license. The copyright owner and creator keep full control and other rights. If you need an exclusive license, contact the licensor to authorize it before any sale or distribution.
Note that editing, reproduction, redistribution, and online posting in any media type are prohibited. Posting a published image on a website, a social media page, or in a comment thread is deemed distribution and can be illegal under these limitations. Because the agreement provides no model or publicity authorization, you must decide whether the subject can be shown in any manner outside private display; in most cases, you should not exploit people's likenesses for promotions. Moral rights may apply in your country, so do not remove credit or alter attribution where required by law.
Operationally, keep records of the transaction, accepted terms, and any notice or response from the licensor. The buyer assumes printing cost and quality risk. The licensor can refuse delivery, enforce each provision, revoke rights, and seek legal remedies in the event of nonpayment or unauthorized use.
Damages are capped at the total paid, and the prevailing party may recover attorney fees. Assignment is limited; you may not assign the license or submit the digital file to third parties. If you have related questions, such as whether you can reference the image in a link, reproduce it in a report, promote an event, or use it worldwide, request written permission first and identify the intended use, media type, country, duration, and extent. If an exception is needed, provide details and await a clear, legal response. When in doubt, hire an attorney to review, register your own works for protection, and follow the rules set out on the license page.
Example: a gallery buys a print and hangs it in one lobby. It may not scan, edit, or post the file online, nor submit it to a magazine on behalf of a client. That conduct would violate restrictions and could harm the photographer.
Proposal Kit helps teams define scope and rights, describe limitations, and assemble accepted clauses on authorization, distribution, credit, assignment, and notices. Its document assembly, automated line-item quoting, AI Writer, and extensive templates assist you in writing correct, accessible communications that save time and money across the proposal and licensing course.
Consider process and security. The license is usually accepted when you sign or click accept; keep records of when and how consent was created and referred to in your internal files. Define who will notify the licensor of any issue, how you will respond, and the time to respond.
Build basic security around the storage of the digital file to limit access and prevent untracked copying. If a breach occurs, assume responsibility to contain it and report facts about the nature and extent of exposure.
It is a good idea to document the intended display and the ability to comply with limitations before any print run. Metadata created by the photographer may travel with the file; do not strip it. If you need to do anything beyond decor, gain written permission first so your use is legally authorized and in full force and effect.
When dealing with staff or vendors, make the rules simple: do not repost, do not edit, do not share. If questions arise, seek more answers from the licensor; many answers are on the license page. You can also submit a brief request that provides context, such as subject, location, and duration.
In the event of a dispute, promptly notify the licensor, describe your position, and attempt to resolve on business terms. We hope most matters settle quickly, but be prepared to enforce your policies internally to avoid cost and harm.
Writing the Self Service Photo Reprint EULA document - The Narrative
SELF-SERVICE PHOTO REPRINT EULA
THIS END USER LICENSE AGREEMENT (EULA) is made this Current Day day of Current Month, Current Year by and between Company Name ("Licensee") doing business as Website URL and Company Name ("Customer"). "Self Service Print" - Do-it-Yourself printing where Customer purchases a license for a digital file to be downloaded by Customer and printed by Customer. Printing is done by Customer at Customer's expense. "Content" - Stock photography ("images") provided to Customer by Licensee in the form of a digital file.
"Content Metadata" - Information attached to Content, including camera information, locations, creation dates, captions and keywords. "Customer" - The individual person or company who paid licensee fees for Content.
In consideration of the mutual covenants set forth in this Agreement, Customer and Licensee hereby agree as follows:
Services
Licensee agrees to render Services to Customer as follows:
Provide a digital file for downloading by Customer of the purchased Content. Grant of license to use Content as outlined in this Agreement for which license fee has been paid in full by Customer.
Reproduction
Sizes are approximate
Due to differences in height and width proportions of the original image, photo reprints may not always fit an exact print dimension (i.e. 8x10, 11x14, 16x20). Customer agrees that at least one dimension may differ by one or two inches. Colors will not match exactly what Customer originally viewed on the Company's web site.
Due to differences in each Customer's monitor colors and inks used in different printers, it is impossible to maintain color profiles between Customer's computer monitors and service provider's printers. Prints are to be made by the Customer from the downloaded Content.
Access Rights
Customer receives no digital access rights to Content for any other use.
Ownership Rights
Licensee and/or original photographers shall retain all copyrights to Content provided Customer including copyrights to derivative works. Licensee has the rights to issue licensee to Content for a fee to Customer. Customer does not acquire any ownership rights to the Content or the Content after modification into a derivative work.
Usage Rights
Customer is granted ownership of the physical print purchased for non-commercial use. Customer may not duplicate or redistribute the Content by any means (physically or digitally) other than for personal use. Customer may not use the Content for any commercial, editorial, or other purpose for which stock photography is typically used.
Customer may use the Content only for personal use as decor. Display of Content in a single location can be in public view, in a private or commercial location.
Returns
There are no returns or exchanges on digital files.
Compensation
For all of Licensee's Services under this Agreement, Customer shall compensate Licensee in cash, pursuant to the terms of Exhibit A attached hereto. In the event Customer fails to make any payment referenced in Exhibit A by the deadline set forth in Exhibit A, Licensee has the right, but is not obligated, to pursue any or all of the following remedies: (1) terminate the Agreement, (2) withhold all materials, Services, and Content, (3) bring legal action, and (4) revoke all license rights associated with the Content.
Termination of Agreement
If any part of this Agreement has been violated by Customer, Licensee at its sole discretion may terminate Customer's license to access and use the Content. Customer must immediately destroy any copies of Content and forfeit any fees paid to Licensee.
Limited Warranty and Limitation on Damages
Customer agrees to indemnify and hold Licensee harmless with respect to any claims, loss, lawsuit, liability, or judgment suffered by Customer which results from the use of any material provided by Licensee or execution of Service by Licensee or at the direction of Licensee, which has been used in violation of this Agreement. Content is provided as-is without any warranty on suitability for any specific purpose. Customer is fully responsible for use of Content and uses Content at Customer's own risk.
Licensee does not warrant that all Content Metadata will be completely accurate. Licensee does not make any representations for the rights to use any individual's name, likeness, or image in any Content or Content Metadata.
General Provisions
1 Entire Agreement
This Agreement contains the entire agreement between the parties relating to the subject matter hereof and supersedes any and all prior agreements or understandings, written or oral, between the parties related to the subject matter hereof. No modification of this Agreement shall be valid unless made in writing and signed by both of the parties hereto.
2 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of State. Exclusive jurisdiction and venue shall be in the County County, State Superior Court.
3 Binding Effect
This Agreement shall be binding upon and inure to the benefit of Customer and Licensee and their respective successors and assigns, provided that Licensee may not assign any of Licensee's obligations under this Agreement without Customer's prior written consent.
4 Waiver
The waiver by either party of any breach or failure to enforce any of the terms and conditions of this Agreement at any time shall not in any way affect, limit, or waive such party's right thereafter to enforce and compel strict compliance with every term and condition of this Agreement.
5 Good Faith
Each party represents and warrants to the other that such party has acted in good faith, and agrees to continue to so act, in the negotiation, execution, delivery, performance, and any termination of this Agreement.
6 Indemnification
Customer agrees to indemnify and hold Licensee harmless from any and all claims brought by any third party relating to any aspect of the Services, creative or other content, including, but without limitation, any claims resulting from any demands, liabilities, losses, costs, and claims, including attorney's fees.
7 Limitation of Damages
Customer agrees that the only damages available under this Agreement shall be limited to the total amount of compensation paid to Licensee and that this shall be the sole remedy to Customer for damages under this Agreement.
8 Attorney's Fees
In the event that any party to this Agreement employs an attorney to enforce any of the terms of the Agreement, the prevailing party shall be entitled to recover its actual attorney's fees and costs, including expert witness fees. The parties represent and warrant that, on the date first written above, they are authorized to enter into this Agreement in its entirety, and duly bind their respective principals by their signatures below.
50% Off Discount
Add To Cart This Word Template Only
Add To Cart Photography/Media Contract Pack
Add To Cart Proposal Kit Professional Bundle
4.7 stars, based on 848 reviewsAlternate Documents
Related Documents
How to Build a Legal Contract with Proposal Kit
This video illustrates how to create a legal contract using the Proposal Pack Wizard software. It also shows how to create a proposal with an invoice and contract at the same time.
Frequently Asked Questions
How do I customize this contract to fit my business needs?
Customizing this contract involves editing the document to include your business details, terms, and conditions. The templates are designed to be flexible, allowing you to insert your company's name, address, and other relevant information. You can modify clauses to reflect your unique business practices and legal requirements.
Is this contract compliant with laws and regulations?
The legal contract templates are written by legal professionals and designed to comply with current laws and regulations at the time of their writing. However, laws can vary by jurisdiction and change over time, so it's recommended to have your contract reviewed by a local attorney to ensure it meets all legal requirements specific to your region and industry. Templates are licensed as self-help information and not as legal advice.
Can I use the same contract for different clients or projects?
You can use the same contract for different clients or projects. The templates are versatile and easily adapted for various scenarios. You will need to update specific details such as client names, project descriptions, and any unique terms for each new agreement to ensure that each contract accurately reflects the particulars of the individual client or project.
What should I do if I encounter a clause or term I don't understand?
If you encounter a clause or term in the contract that you need help understanding, you can refer to guidance notes explaining each section's purpose and use. For more complex or unclear terms, it's advisable to consult with a legal professional who can explain the clause and help you determine if any modifications are necessary to suit your specific needs.
How do I ensure that the contract is legally binding and enforceable?
To ensure that the contract is legally binding and enforceable, follow these steps:
- Complete all relevant sections: Make sure all blanks are filled in with accurate information.
- Include all necessary terms and conditions: Ensure that all essential elements, such as payment terms, deliverables, timelines, and responsibilities, are clearly defined.
- Signatures: Both parties must sign the contract, and it is often recommended that the contract be witnessed or notarized, depending on the legal requirements in your jurisdiction.
- Consult a legal professional: Before finalizing the contract, have it reviewed by an attorney to ensure it complies with applicable laws and protects your interests.
Ian Lauder has been helping businesses write their proposals and contracts for two decades. Ian is the owner and founder of Proposal Kit, one of the original sources of business proposal and contract software products started in 1997.By Ian Lauder
Published by Proposal Kit, Inc.Disclaimers
Proposal Kit, Inc. makes no warranty and accepts no responsibility for the suitability of any materials to the licensee's business. Proposal Kit, Inc. assumes no responsibility or liability for errors or inaccuracies. Licensee accepts all responsibility for the results obtained. The information included is not legal advice. Names in use cases have been fictionalized. Your use of the contract template and any purchased packages constitutes acceptance and understanding of these disclaimers and terms and conditions.
Facebook
YouTube
Bluesky
Search Site