Writing the Age Verification Policy document
Disclaimer: This is not legal advice. Consult your local attorney for applicable laws and legal age limits in your area. The legal age may vary from state to state and country to country. Make sure that you are in compliance with the legal age within your location and update your policy accordingly.
Companies that engage in activities that apply to Title 18 Section 2257 Record Keeping Requirements should consult the appropriate laws and ensure record keeping is in compliance. As an employee, you may encounter situations where you are legally required to verify the age of a customer or other party, and to keep records of that verification.
For web designers and software engineers, the following situations are examples of times when age of customers/users must be verified:
- When users attempt to access web sites containing material restricted by age.
- When users attempt to order products that are restricted by age, such as liquor, tobacco, or other adult products.
Our company policy is that all age-sensitive material must be protected by software features as required by legal standards. A typical protection method is to provide a form asking for the user's birth date, and to check the date entered against the minimum legal age. Web sites must also display all required legal notices advertising adult content.
For those working in advertising or marketing areas, the age of all models or actors used in company media must be verified by requesting and documenting two forms of legal identification, such as a driver's license, birth certificate, passport, or other form of identification accepted in the state in which the individual resides. It is the employee's responsibility to learn and obey all laws that apply to their work situations. If you are ever in doubt about your legal responsibilities or procedures to follow, ask your manager or call Human Resources.