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How to write your Architecture Proposal Template

With a Proposal Pack, you can create variations of this document of any length to suit your specific needs. This template is built using the Proposal Pack Wizard software included with any Proposal Pack or the Proposal Kit Professional bundle.

We typically include more chapters in the templates than most people will need to give everyone more variety in the chapters they may need. You can trim down a long template by removing pages you do not need or combining multiple chapter topics into one page.

Proposal Pack for Any Business

( Design themes, color schemes, fonts, and images are all customizable )

This set of chapters was selected for crafting a detailed proposal tailored for the unique needs and objectives of an architecture firm looking to secure a new client or project. This document was created to outline the firm's capabilities, project approach, and financial details to convincingly demonstrate their suitability and expertise for the prospective job.

You can also create countless variations of this document to suit your needs using the included library of 2200+ chapters.
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Popular Proposal Pack Design Themes

The Proposal Pack for Any Business is a plain text design theme that does not include a visual design theme with logos or background photos. These design themes are commonly used to create this template. Any Proposal Pack can be used to create this template. Select a design theme based on your personal preferences for the visual look of the templates.

Use Cases for the Architecture Proposal Template

  • Pitching architectural design services to a new client.
  • Proposing a specific architectural project to an investor.
  • Bidding for a government contract for a public building design.
  • Responding to a Request for Proposal (RFP) from a large corporation.
  • Offering renovation services for historical building restorations.
  • Presenting a mixed-use development proposal to a real estate development firm.
  • Submitting a proposal for educational institution expansions.
  • Proposing design services for residential housing complexes.
  • Seeking partnership in a joint venture with another architecture firm.
  • Applying for a grant related to sustainable or green building projects.

Chapters Suggested for the Architecture Proposal Template

Cover Letter, Title Page, Table of Contents, Executive Summary, Goals/Objectives, Cost Summary, Services Provided, Design Examples, Project Management, Schedule, Personnel, Client Testimonials, About Us/Company History, Our Clients, References, Back Page

Copy and paste this chapter list into the Proposal Pack Wizard's 'Select by AI' screen to build the Architecture Proposal Template. The Wizard is included with any Proposal Pack or the Proposal Kit Professional.

While the chapter list for this layout has been AI-generated, the Word template that the Proposal Kit software will create is 100% human-written content.

Components of the Architecture Proposal Template

Creating the Architecture Proposal Template involves assembling several chapters and filling them in with your details. While there's no one-size-fits-all template for every situation, Proposal Kit offers layouts that can be customized using its extensive chapter template library. The Wizard software builds this template for you, customized to your needs. The Wizard software is included in every Proposal Pack and the Proposal Kit Professional. You can customize this list of chapters as needed in the Wizard software, such as adding additional chapters, removing chapters, and changing the order of chapters.

Cover Letter

The Cover Letter serves as an introduction to the architecture proposal, setting the tone and summarizing the intentions of the architecture firm. It should be professional and concise, addressing the potential client or partner directly to build a personal connection and highlight the firm's enthusiasm for the project.

Title Page

The Title Page includes essential information such as the proposal title, the name of the architecture firm, and the date. This page acts as the front face of the proposal, designed to be straightforward and professional.

Table of Contents

The Table of Contents organizes the proposal by listing all the chapter headings and their corresponding page numbers. This allows readers to easily navigate through the document and access specific sections quickly.

Executive Summary

The Executive Summary provides a snapshot of the entire proposal, emphasizing the key points and unique qualifications of the firm. This section is crucial for capturing the interest of busy clients or stakeholders by concisely outlining what makes the firm the right choice for the project.


The Goals/Objectives section details what the architecture firm plans to achieve with the proposed project. It aligns the firm's objectives with the client's needs, demonstrating a clear understanding and a strategic approach to the project.

Cost Summary

The Cost Summary outlines the financial aspects of the proposal, including estimated costs and a breakdown of expenses. The Proposal Kit software assists in automating this data through its line-item database, ensuring accuracy and ease of customization.

Services Provided

This chapter describes the specific services the architecture firm offers to meet the project's requirements. It should detail the scope of services like design, planning, and project management, explaining how each will contribute to the project's success.

Design Examples

The Design Examples section showcases past projects that highlight the firm's capabilities and style. Including images and brief descriptions helps to visually demonstrate the firm's expertise and success in similar projects.

Project Management

In the Project Management chapter, the firm outlines how the project will be managed from start to finish. It covers phases, milestones, risk management, and the organizational structure that ensures the project runs smoothly and on schedule.


The Schedule details the timeline of the project, including start and end dates and key milestones. This helps set realistic expectations and demonstrates the firm's commitment to maintaining deadlines. The Proposal Kit's tools can assist in creating a detailed and clear schedule.


This section introduces the key team members who will be involved in the project, highlighting their qualifications, experience, and roles. It builds confidence in the firm's ability to deliver the project with a competent and skilled team.

Client Testimonials

Client Testimonials provide insight into the experiences of previous clients with the firm. Positive feedback and endorsements from past clients can significantly boost the firm's credibility and attractiveness to potential new clients.

About Us/Company History

The About Us/Company History chapter delves into the firm's background, achievements, and evolution over time. This narrative helps to establish trust and gives context to the firm's current standing and expertise.

Our Clients

In the Our Clients section, the firm lists notable clients and projects, demonstrating the breadth and depth of their market engagement. This serves to reinforce the firm's reputation and operational scale.


The References section provides contact information for previous clients or partners who can vouch for the architecture firm's professionalism and quality of work. These references support the firm's claims and add an element of verification for the proposal reader.

Back Page

The Back Page serves as the closing sheet of the proposal, often containing contact information and a polite thank you note to the reader for considering the proposal. It may also include a call to action, encouraging the client to proceed with further discussions.

This template is also referred to as

  • Architectural Design Proposal
  • Building Project Proposal
  • Construction Proposal Template
  • Design Services Proposal
  • Architecture Firm Pitch Template
  • Architectural Bid Document
  • Architecture RFP Response
  • Sustainable Building Proposal
  • Real Estate Development Proposal
  • Commercial Architecture Proposal

How to create the Architecture Proposal Template with Proposal Pack Wizard

You can create this document using any of the logo-designed Proposal Packs. Pick any Proposal Pack with a logo design theme you like best; they will all work equally well. The Proposal Pack for Any Business has no extra logos or colors added. It is designed to be used plainly or customized with your logos and graphics.

This is a recipe for a template you can build in the Proposal Pack Wizard software using any of the Proposal Pack design themes. This template uses a new feature in the Wizard software for creating templates based on lists of chapters selected by the Business Proposal Outline Creator for Proposal Kit OpenAI GPT. We've used the GPT to generate this template recipe that you can paste into the Wizard's 'Select by AI' screen when selecting the templates for your project document. This Wizard feature will auto-select all the chapters generated by the GPT and map any mismatches to Proposal Kit chapter templates as best possible. This is a new experimental feature of the Proposal Pack Wizard software.

See this article, How to Streamline Your Business with AI Proposal Writer Tools, for more details on using ChatGPT to create your proposal outlines that can then be made by the Proposal Kit software.

If you have a ChatGPT Plus subscription for custom GPTs, use the Business Proposal Outline Creator for Proposal Kit OpenAI GPT to generate custom proposal chapter lists.

The Proposal Pack design theme you purchase will determine the visual look of this template. The screenshot above only shows the plain generic design theme.

We include a library of chapters to be assembled based on your needs. All proposals are different and have different needs and goals. We designed the Proposal Packs so you can customize the documents to suit your needs.

You will best create this document using the Proposal Pack Wizard - Expert Edition software to select this template and build it in the Proposal Pack logo design theme of your choice along with any desired customizations (such as adding additional chapters, removing unneeded chapters, changing the order of chapters, and importing your company logo). This template outlines a proposal for the described situation. Each user is responsible for typing in the actual content of the provided pages with their information to complete the proposal.

You create this template using the Wizard software, which includes the entire Proposal Pack library and software. We include the Expert Edition of the software in the Proposal Kit Professional bundle. Microsoft Word for Windows is required to use the customizing software.

How to Build Proposal Template from an AI Outline

This video shows how to build a Word format proposal template using the Proposal Pack Wizard software from an AI-generated outline. This video is illustrated with pre-created AI outlines of chapters that are pasted into the Wizard software, which then generates a Word document from the outline.

Key Takeaways

  • The Architecture Proposal Template is built using a Proposal Pack or the Professional bundle using the included Wizard software.
  • You can create unlimited custom variations of this template.
  • The Wizard software automates quotes and other financial pages with a line-item database.
  • There are no ongoing subscription fees. You get lifetime unlimited use.
  • Proposal Kit is made for freelancers, small businesses, and non-profits.
  • Proposal Kit product content (templates, samples, software) is 100% written by humans.
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