Bed and Breakfast Hospitality Sample Proposal
August 20XX Mai Salisbury 952 Wagonwheel Court Wilmington Delaware Dear Ms. Salisbury Thank you for your inquiry regarding Sail On Inn. We believe that after reading the following pages you’ll agree that it’s the perfect place for your small family reunion next year. You stated that you love the history of the Old South and the warm beaches of Florida. You’ll find that Sail On Inn combines both these charming aspects for your pleasure. As for your father who is unable to climb stairs we can offer our Garden Suite which meets all ADA requirements and is easily accessible for everyone. Sail On Inn has been family owned business for three generations so we hope you’ll choose our Inn for your gathering so our family can welcome yours. Please contact us as soon as you can so we can make reservations to accommodate your party.
We look forward to hearing more from you soon. Sincerely Brittany and Colin Black Sail On Inn 800 555 5152 info@sail on inn.com
www.sail on inn.com Proposal Sail On Inn 456 Bay Street Apalachicola Florida PH 800 555 5152 FX 800 555 5151 www.sail on inn.com Accent Description
We’re delighted to have this opportunity to showcase our amazing Sail On Inn in Apalachicola Florida. You asked about the appropriateness of the inn for your family gathering of five to six couples. The answer. it’s perfect. After reading the following pages we think you’ll agree. Please contact us with questions and make arrangements for your family to visit Sail On Inn. We look forward to meeting you. Your Visit to the Sail On Inn Prepared for. Mai Salisbury Future Guest Prepared by. Brittany Black Host of the Sail On Inn www.sail on inn.com Proposal Number. August 20XX
PageHeader PageHeader Sit back. Relax. Prepared to be pampered during your stay at the historic Sail On Inn on the beautiful sand beaches of quaint Apalachicola Florida. Whether you choose to join us for long weekend or couple of weeks you’ll find that southern hospitality is our specialty. We are committed to ensuring that your time with us is memorable luxurious experience. PageHeader Sail On Inn has been welcoming visitors since when the Franklin Corley Mansion former sea captain’s home was converted to luxury inn. From your first step in the door we strive to make your stay with us memorable one. Here's what to expect. Historical Ambience Both within the Inn and throughout the gardens you’ll be delighted by fascinating photos paintings and museum quality furniture and keepsakes that celebrate the maritime and southern history of bygone era. Modern Amenities Although the décor and history of Sail On Inn reflect the grace and splendor of the past our guest rooms feature top of the line beds with luxurious linens and private baths with thick towels and marble countertops. Every room is equipped with flat screen cable television DVD player and hair dryer. Wine openers and wine glasses are stocked in each room. Some rooms also feature whirlpool tubs and gas fireplaces and of course efficient central heating and air conditioning is available throughout the Inn as needed throughout the seasons.
Tranquil Surroundings We provide all guests with chairs umbrellas and beach towels. Enjoy the serenity of our professionally landscaped gardens our sandy beach and our private dock. You can even bring your own boat or rent one of ours to enjoy for the day. Entertainment of All Kinds within Walking Distance Sail On Inn is located on the outskirts of quaint Apalachicola where you’ll find small museum as well as numerous shops and restaurants for your enjoyment. Many restaurants feature live music on weekend evenings and in the summer the town offers concerts in the parks and special events for children. Southern Hospitality From your first step in the door we strive to make your stay with us memorable one. We’ll pamper you with breakfasts that are gourmet in every way and if you have special dietary needs we are happy to accommodate them. In the afternoon join us for glass of wine or lemonade on the veranda. If you need help planning excursions in the area we’re here to assist you and we’re proud to share our knowledge of our home state. PageHeader Sail On Inn features seven distinctive guest rooms. All of our rooms feature modern amenities and are smoke free accommodations. The Captain’s Suite Located on the top floor at the front of the house the Captain’s Suite features king size bed whirlpool bath fireplace sitting area and small balcony from which you can enjoy view of the ocean. The Magnolia Suite Located on the top floor at the rear of the house the Magnolia Suite features king size bed whirlpool bath fireplace and small sitting area. The suite’s window and private balcony provide serene view of our beautiful gardens. Belle Breeze Retreats and On the second floor of our gracious inn are four rooms each with its own unique historic flavor of decor. Every room features four poster queen bed with soft linens and abundant pillows and private bath with marble countertop and multi jetted shower. Rooms and have view of our lovely beach while rooms and enjoy the shade and fragrance of our magnolia trees and view of the hedges and flowers in our gardens. The Garden Suite Located on the main floor of our inn the Garden Suite is wheelchair accessible and meets all ADA requirements. You’ll enjoy king size bed and private bathroom with multi jetted shower as well as separate sitting area. Your own patio partially secluded behind flower laced hedge opens onto our garden walkways. Summary
Sail On Inn is often booked up months in advance especially during holidays and summers so make reservations as soon as you can. We look forward to pampering you. PageHeader Sail On Inn staff want to make your stay the best it can be. Our inn provides the following. Flat Screen Television with Cable Service and DVD Player Every room is equipped with flat screen television. Our local cable service offers HD channels including premium movie sports and music channels for your entertainment pleasure. If you’d rather watch movie of your choice you may bring your own DVD or check out movie or game from our DVD library which contains more than DVDs in every category. Free Internet Access Complimentary reliable wi fi service is available throughout the inn. Network information will be provided to you on check in. Gourmet Breakfasts Each morning begins with full breakfast buffet featuring freshly roasted and ground coffee the freshest fruit delicious entrees and home baked pastries and muffins. With advance notice our chef is happy to accommodate any food sensitivity.
Whirlpool Tubs and Multi Jetted Showers After long day of seeing the sights there’s nothing better than refreshing soak or stimulating shower. Check the room descriptions to see which rooms feature the perk you prefer. Fine Linens We use only the highest thread count sheets and pillowcases and use the lightest most comfortable bedding possible. For your comfort both lightweight quilts and thick warmer comforters are available in every room. Climate Control No matter what the weather may be doing outside our state of the art HVAC system ensures that the climate is always perfect inside Sail On Inn. Romantic gas fireplaces are also available in the Captain’s and Magnolia Suites. Summary Sail On Inn provides too many amenities to list on one page but we hope we’ve whetted your appetite to visit and enjoy all we have to offer. PageHeader As well as relaxing at our gracious inn you may also want to take advantage of some of the following services we provide. Complimentary Boat Mooring at Our Private Dock We have space available at our private dock for our inn guests who want to boat in. Space is limited and dependent on size and number of vessels so advance notice is required. Boat Rentals Want to try your hand at sailing kayaking or paddleboarding; or row skiff out into the bay for some fishing. We have few non motorized boats available for rent and if you have the proper certification to charter larger craft we can direct you to the marina in Apalachicola.
Bicycle Rentals We maintain bicycles of various sizes and speeds for our guests to check out during their stay with us. Lunch to Go Boxes Need boxed lunch to take out on your travels for the day. With advance notice our chef can provide delicious portable mid day meal for you. Airport Shuttle and Taxi Service Through our travel partners in town we are happy to arrange transportation and tour services for you. Concierge Service Need advice on where to eat out and what to do in our area. We’re happy to direct you to the best restaurants and venues that match your entertainment preferences. Notes We know you’ll be pleased with all the amenities and services offered by Sail On Inn. Need something more. Just ask any of our friendly staff. PageHeader Reservations for your stay at Sail On Inn can be made via our website or by telephone. We have many return customers and our rooms book up fast so make your reservations as soon as you can to ensure you can visit when you want to. Note that deposit is required to reserve your room and full payment is due days in advance of your arrival.
Reserving via Website Our online system at www.sail on inn.com reservations shows availability and pricing for all rooms and is available hours day seven days week. After selecting the room you’d prefer please be sure to note any requests that may affect your stay such as boat docking space needed or dietary requirements that our chef needs to accommodate. Please provide phone number in case we need to contact you before your stay. We want your visit with us to be perfect. Reserving via Telephone Our reservation service at 800 555 5152 is available 7a.m. to p.m. EST seven days week. Your hosts will be happy to match you with the room and services that will exceed all your expectations. If by chance you get recorded message when you call odds are that we are out in the garden or serving other guests and will be unavailable for only few moments. Be sure to leave your name and number and we’ll call you right back as soon as we can. Requests for Additional Information You’ll find that the FAQ list on our website at www.sail on inn.com FAQs will answer most questions you may have. Feel free to call 800 555 5152 to request additional information during the hours of 7a.m. to p.m. EST seven days week. You may also email info@sail on inn.com and we’ll do our best to respond within hours. Cancellation Policy Sail On Inn is small family owned operation so last minute cancellations greatly affect our bottom line. If you cancel your reservation more than days prior to your arrival we will issue you refund less $25 cancellation fee per room. If you must cancel reservation within days of arrival we will issue refund only if we are able to rent the room to another guest for the same time frame. If you find at the last minute that you are unable to come as planned please consider sending friend or family member to enjoy the dates you have reserved with us. PageHeader Our per night room rates are as follows. Captain’s Suite Premier Season December 15 April Memorial Day Weekend July 5 Labor Day Weekend and Thanksgiving Weds Sun. $349 Shoulder Season May November excepting holidays cited above. $299 Magnolia Suite Premier Season December 15 April Memorial Day Weekend July 5 Labor Day Weekend and Thanksgiving Weds Sun. $329 Shoulder Season May November excepting holidays cited above. $279 Belle Breeze Rooms 4 Premier Season December 15 April Memorial Day Weekend July 5 Labor Day Weekend and Thanksgiving Weds Sun. $259 Shoulder Season May November excepting holidays cited above. $229
Garden Suite Premier Season December 15 April Memorial Day Weekend July 5 Labor Day Weekend and Thanksgiving Weds Sun. $299 Shoulder Season May November excepting holidays cited above. $249 Additional Information We offer discounts for stays longer than days and from time to time we offer special deals. Please check our website at www.sail on inn.com and sign up for our mailing list to be informed whenever we have deal for you. PageHeader Sail On Inn has been in operation since when the Albert Ramirez family purchased and remodeled the historic Franklin Corey Mansion. We are proud that Sail On Inn has always been family owned business. The original owners Albert and Eliza Ramirez retired in and the business was taken over by daughters Margarita Black and Linda Velasquez and their husbands Tom and Marco. Although Margarita and Linda still have hand in management now Sail On Inn is now expertly handled by your current hosts grandson Colin Black and his lovely wife Brittany who live on the property along with their children teenagers Ivy and Evan. You’ll often see various members of the family engaged in the kitchen or on the grounds of the Inn. We are proud that the Sail On Inn has always been family owned business. As well as employing several of the extended original Ramirez family Sail On Inn provides three full time jobs and nine part time jobs for residents of Apalachicola Florida. We use local foods and services whenever possible. We are proud to contribute to our local community in every way. How to Contact Sail On Inn Sail On Inn 456 Bay Street
Apalachicola Florida Phone. 800 555 5152 E Mail. info@sail on inn.com URL. www.sail on inn.com PageHeader You don’t have to take our word about the reputation of Sail On Inn. Here’s what various magazine reviewers who have vacationed with us have to say.
"You can’t find better place to say in South Florida. " "Tastefully decorated rooms and suites with modern amenities in charming historic mansion with amazing gardens and gourmet breakfasts—what more could you want. " Best B&Bs magazine Winter 20xx "Boaters are welcome at this fabulous getaway" "We made an advance reservation to dock our 26’ sailboat at the Sail On Inn. The staff helped us tie up and escorted us to our luxurious room at the Inn. After gorging ourselves on the to die for breakfast at the Inn each morning we sailed in the afternoons and enjoyed dinner in Apalachicola in the evenings and relaxed with movie in our king size bed at the Inn in the evenings. It doesn’t get more perfect than this. " Take the Boat magazine April 20xx "Most romantic B&B in Florida. " "The private balcony of the Captain’s Suite at the Sail On Inn is the ideal place to watch winter sunset. The rooms could not be more elegant and comfortable and the breakfasts are so delicious that you’ll want to rent bike or paddleboard to work off all those scrumptious calories." Wanna Go magazine November 20xx "History and romance combine in this remarkable place." "The rooms of the beautifully restored former Franklin Corey Mansion now the Sail On Inn are filled with ornate furniture fascinating photographs and intriguing art pieces from the late 19th and early 20th Centuries. For history buffs or for visitors who simply love to experience the grace of the Old South stay at the Sail On Inn is must." Coastal Vacations magazine March 20xx Notes Want more reviews. Check our website to see hundreds. www.sail on inn.com reviews Sail On Inn 456 Bay Street Apalachicola Florida PH 800 555 5152
FX 800 555 5151 www.sail on inn.com