How to write your own Bed and Breakfast Hospitality Proposal

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Bed and Breakfast Hospitality Sample Proposal
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The Bed and Breakfast Hospitality Sample Proposal is an example of a B&B pitching their inn to potential clients.

This is a good example to follow for hospitality and vacation related proposals.

Anyone pitching hospitality and vacation related proposals.

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Bed and Breakfast Hospitality Sample Proposal

Thank you for your inquiry regarding Sail On Inn. We believe that after reading the following pages, you’ll agree that it’s the perfect place for your small family reunion next year. You stated that you love the history of the Old South and the warm beaches of Florida.

You’ll find that Sail On Inn combines both these charming aspects for your pleasure. As for your father who is unable to climb stairs, we can offer our Garden Suite, which meets all ADA requirements and is easily accessible for everyone. Sail On Inn has been a family-owned business for three generations, so we hope you’ll choose our Inn for your gathering so our family can welcome yours.

Please contact us as soon as you can so we can make reservations to accommodate your party. We’re delighted to have this opportunity to showcase our amazing Sail On Inn in Apalachicola, Florida. You asked about the appropriateness of the inn for your family gathering of five to six couples.

The answer. It’s perfect. After reading the following pages, we think you’ll agree.

Please contact us with questions and make arrangements for your family to visit Sail On Inn. Prepared to be pampered during your stay at the historic Sail On Inn on the beautiful sand beaches of quaint Apalachicola, Florida. Whether you choose to join us for a long weekend or a couple of weeks, you’ll find that southern hospitality is our specialty. We are committed to ensuring that your time with us is a memorable, luxurious experience.

Sail On Inn has been welcoming visitors since 1941, when the Franklin Corley Mansion, a former sea captain’s home, was converted to a luxury inn. From your first step in the door, we strive to make your stay with us a memorable one. Here's what to expect.

Historical Ambience Both within the Inn and throughout the gardens, you’ll be delighted by fascinating photos, paintings, and museum-quality furniture and keepsakes that celebrate the maritime and southern history of a bygone era. Modern Amenities Although the décor and history of Sail On Inn reflect the grace and splendor of the past, our guest rooms feature top-of-the-line beds with luxurious linens, and private baths with thick towels and marble countertops. Every room is equipped with a flat screen cable television, a DVD player, and a hair dryer. Wine openers and wine glasses are stocked in each room.

Some rooms also feature whirlpool tubs and gas fireplaces, and of course, efficient central heating and air conditioning is available throughout the Inn as needed throughout the seasons. Tranquil Surroundings We provide all guests with chairs, umbrellas, and beach towels. Enjoy the serenity of our professionally landscaped gardens, our sandy beach, and our private dock. You can even bring your own boat or rent one of ours to enjoy for the day.

Entertainment of All Kinds within Walking Distance Sail On Inn is located on the outskirts of quaint Apalachicola, where you’ll find a small museum as well as numerous shops and restaurants for your enjoyment. Many restaurants feature live music on weekend evenings, and in the summer, the town offers concerts in the parks and special events for children. Southern Hospitality From your first step in the door, we strive to make your stay with us a memorable one. We’ll pamper you with breakfasts that are gourmet in every way, and if you have special dietary needs, we are happy to accommodate them.

In the afternoon, join us for a glass of wine or lemonade on the veranda. If you need help planning excursions in the area, we’re here to assist you and we’re proud to share our knowledge of our home state. Sail On Inn features seven distinctive guest rooms.

All of our rooms feature modern amenities and are smoke-free accommodations. The Captain’s Suite Located on the top floor at the front of the house, the Captain’s Suite features a king size bed, a whirlpool bath, a fireplace, a sitting area, and a small balcony from which you can enjoy a view of the ocean. The Magnolia Suite Located on the top floor at the rear of the house, the Magnolia Suite features a king size bed, a whirlpool bath, a fireplace, and a small sitting area. The suite’s window and private balcony provide a serene view of our beautiful gardens.

Belle Breeze Retreats 1, 2, 3, and 4 On the second floor of our gracious inn are four rooms, each with its own unique historic flavor of decor. Every room features a four-poster queen bed with soft linens and abundant pillows and a private bath with a marble countertop and a multi-jetted shower. Rooms 1 and 2 have a view of our lovely beach, while rooms 3 and 4 enjoy the shade and fragrance of our magnolia trees and a view of the hedges and flowers in our gardens. The Garden Suite Located on the main floor of our inn, the Garden Suite is wheelchair-accessible and meets all ADA requirements.

You’ll enjoy a king-size bed and private bathroom with a multi-jetted shower as well as a separate sitting area. Your own patio, partially secluded behind a flower-laced hedge, opens onto our garden walkways. Sail On Inn is often booked up months in advance, especially during holidays and summers, so make reservations as soon as you can.

We look forward to pampering you. Sail On Inn staff want to make your stay the best it can be. Our inn provides the following. Flat Screen Television with Cable Service and DVD Player Every room is equipped with a flat screen television.

Our local cable service offers 68 HD channels, including premium movie, sports, and music channels, for your entertainment pleasure. If you’d rather watch a movie of your choice, you may bring your own DVD or check out a movie or game from our DVD library, which contains more than 100 DVDs in every category. Free Internet Access Complimentary, reliable wi-fi service is available throughout the inn. Network information will be provided to you on check-in.

Gourmet Breakfasts Each morning begins with a full breakfast buffet featuring freshly roasted and ground coffee, the freshest fruit, delicious entrees, and home-baked pastries and muffins. With advance notice, our chef is happy to accommodate any food sensitivity. Whirlpool Tubs and Multi-Jetted Showers After a long day of seeing the sights, there’s nothing better than a refreshing soak or stimulating shower.

Check the room descriptions to see which rooms feature the perk you prefer. Fine Linens We use only the highest thread-count sheets and pillowcases, and use the lightest, most comfortable bedding possible. For your comfort, both lightweight quilts and thick warmer comforters are available in every room.

Climate Control No matter what the weather may be doing outside, our state-of-the-art HVAC system ensures that the climate is always perfect inside Sail On Inn. Romantic gas fireplaces are also available in the Captain’s and Magnolia Suites. Sail On Inn provides too many amenities to list on one page, but we hope we’ve whetted your appetite to visit and enjoy all we have to offer. As well as relaxing at our gracious inn, you may also want to take advantage of some of the following services we provide.

Complimentary Boat Mooring at Our Private Dock We have space available at our private dock for our inn guests who want to boat in. Space is limited and dependent on size and number of vessels, so advance notice is required. Boat Rentals Want to try your hand at sailing, kayaking, or paddleboarding; or row a skiff out into the bay for some fishing.

We have a few non-motorized boats available for rent, and if you have the proper certification to charter a larger craft, we can direct you to the marina in Apalachicola. Bicycle Rentals We maintain bicycles of various sizes and speeds for our guests to check out during their stay with us. Lunch to Go Boxes Need a boxed lunch to take out on your travels for the day.

With advance notice, our chef can provide a delicious, portable mid-day meal for you. Airport Shuttle and Taxi Service Through our travel partners in town, we are happy to arrange transportation and tour services for you. Concierge Service Need advice on where to eat out and what to do in our area. We’re happy to direct you to the best restaurants and venues that match your entertainment preferences.

We know you’ll be pleased with all the amenities and services offered by Sail On Inn. Need something more. Just ask any of our friendly staff.

Reservations for your stay at Sail On Inn can be made via our website or by telephone. We have many return customers and our rooms book up fast, so make your reservations as soon as you can to ensure you can visit when you want to. Note that a deposit is required to reserve your room, and full payment is due 30 days in advance of your arrival.

Reserving via Website Our online system at www.sail-on-inn.com reservations shows availability and pricing for all rooms and is available 24 hours a day, seven days a week. After selecting the room you’d prefer, please be sure to note any requests that may affect your stay, such as boat docking space needed or dietary requirements that our chef needs to accommodate. Please provide a phone number in case we need to contact you before your stay.

We want your visit with us to be perfect. Reserving via Telephone Our reservation service at 800-555-5152 is available 7a.m. to 7 p.m. EST, seven days a week. Your hosts will be happy to match you with the room and services that will exceed all your expectations.

If by chance you get a recorded message when you call, odds are that we are out in the garden or serving other guests and will be unavailable for only a few moments. Be sure to leave your name and number, and we’ll call you right back as soon as we can. Requests for Additional Information You’ll find that the FAQ list on our website at www.sail-on-inn.com FAQs will answer most questions you may have.

Feel free to call 800-555-5152 to request additional information during the hours of 7a.m. to 7 p.m. EST, seven days a week. You may also email info@sail-on-inn.com and we’ll do our best to respond within 24 hours.

Cancellation Policy

Sail On Inn is a small, family-owned operation, so last-minute cancellations greatly affect our bottom line. If you cancel your reservation more than 14 days prior to your arrival, we will issue you a refund less a $25 cancellation fee per room. If you must cancel a reservation within 14 days of arrival, we will issue a refund only if we are able to rent the room to another guest for the same time frame. If you find at the last minute that you are unable to come as planned, please consider sending a friend or family member to enjoy the dates you have reserved with us.

Our per night room rates are as follows. Captain’s Suite Premier Season December 15-April 30, Memorial Day Weekend, July 3-5, Labor Day Weekend, and Thanksgiving Weds-Sun. $349 Shoulder Season May 1-November 30 excepting holidays cited above.

Magnolia Suite Premier Season December 15-April 30, Memorial Day Weekend, July 3-5, Labor Day Weekend, and Thanksgiving Weds-Sun. $329 Shoulder Season May 1-November 30 excepting holidays cited above. Belle Breeze Rooms 1-4 Premier Season December 15-April 30, Memorial Day Weekend, July 3-5, Labor Day Weekend, and Thanksgiving Weds-Sun.

$259 Shoulder Season May 1-November 30 excepting holidays cited above. Garden Suite Premier Season December 15-April 30, Memorial Day Weekend, July 3-5, Labor Day Weekend, and Thanksgiving Weds-Sun. $299 Shoulder Season May 1-November 30 excepting holidays cited above.

Additional Information

We offer discounts for stays longer than 3 days, and from time to time we offer special deals. Please check our website at www.sail-on-inn.com and sign up for our mailing list to be informed whenever we have a deal for you. Sail On Inn has been in operation since 1941, when the Albert Ramirez family purchased and remodeled the historic Franklin Corey Mansion. We are proud that Sail On Inn has always been a family-owned business.

The original owners, Albert and Eliza Ramirez, retired in 1972, and the business was taken over by daughters Margarita Black and Linda Velasquez and their husbands Tom and Marco. Although Margarita and Linda still have a hand in management, now Sail On Inn is now expertly handled by your current hosts, grandson Colin Black and his lovely wife Brittany, who live on the property along with their children, teenagers Ivy and Evan. You’ll often see various members of the family engaged in the kitchen or on the grounds of the Inn.

We are proud that the Sail On Inn has always been a family-owned business. As well as employing several of the extended original Ramirez family, Sail On Inn provides three full-time jobs and nine part-time jobs for residents of Apalachicola, Florida. We use local foods and services whenever possible.

We are proud to contribute to our local community in every way.

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Length of Sample: 13 Pages

There are thousands of proposal topics to choose from in Proposal Pack. This sample uses the following set of Proposal Pack topics: Cover Letter, Title Page, Table of Contents, Welcome, What You Can Expect, Accommodations, Reservations, Rates, About Us, Services Provided, Amenities, Reviews, Back Page.
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