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We include this Documentation chapter template in every Proposal Pack, along with thousands more. You assemble this chapter with others in various combinations to create custom-tailored business proposals, plans, reports, and other documents. Proposal Packs apply custom visual designs to the templates, giving the final documents a consistent professional finish.


Overview of the Documentation Chapter

The Documentation chapter is an important part of the Proposal Kit system, which helps individuals and organizations create detailed and effective proposals. This chapter is specifically designed to include any necessary documentation that supports the main content of the proposal. It ensures that all required documents are organized and presented clearly to meet the criteria of the proposal request, particularly when dealing with official procedures or government grants.

How is the Documentation Chapter Used?

When used in a business proposal, the Documentation chapter serves as a repository for all important documents that must accompany the proposal. This could include supporting evidence, legal documents, certifications, or specific forms that need to be filled out. Its usage varies significantly depending on the type of proposal being submitted and the recipient's requirements. For instance, if the proposal is aimed at securing a government grant, the Documentation chapter would include all forms and documents mandated by the government agency overseeing the grant.

What is Included in the Documentation Chapter?

The contents of the Documentation chapter can vary widely but generally include items such as:

  • Legal documents that verify the legitimacy and registered status of a business.
  • Certificates and licenses that are relevant to the proposal.
  • Letters of support or endorsements from credible sources.
  • Official forms that the agency or organization requires for proposal submission.
  • Any other documents that support the proposal's claims and objectives.


This chapter should be tailored to meet the specific requirements of the proposal and should only include documents that are relevant and necessary to support the application.

Use Case Examples for the Documentation Chapter

Below are several examples of how the Documentation chapter can be used within different types of proposals:

  • Government Grant Applications: Including all required governmental forms and supporting documents as specified in the grant's guidelines.
  • Business Contracts: Providing business registration documents and proof of legal compliance necessary for contract consideration.
  • Educational Program Proposals: Attaching curriculum certifications, accreditations, and endorsements from educational authorities.
  • Healthcare Proposals: Including licenses, certifications, and compliance documents relevant to healthcare services.
  • Construction Bids: Adding contractor licenses, insurance documents, and safety compliance certificates necessary for a construction project bid.


Key Takeaways

  • The Documentation chapter is vital for including all necessary documents that support and validate the claims made in a proposal.
  • It is especially important when proposals require specific legal or official documentation, such as in the case of government grants.
  • Contents should be carefully selected to ensure that only relevant and required documents are included.
  • This chapter helps in demonstrating credibility and thoroughness, which can significantly influence the success of the proposal.
  • Proper use of the Documentation chapter can enhance the professional appearance of the proposal, helping to secure a positive response.


The editable Documentation template - complete with the actual formatting, layout and graphics is available in the retail Proposal Packs.
Business proposal example What Our Clients Say

The templates make the whole process flow together into a very professional and eye-catching proposal. Every time I have submitted a proposal, I have had someone either ask me who prepared the proposal for me or compliment me on how nicely the proposal was done."

Dr. K.G. Parsons
CEO, Aging Hearts Assoc.
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Proposal Pack for Any Business is the plain text design theme.
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Related chapters may be used in conjunction with this chapter depending on your situation. Many related chapters are intended to be used together to form a more complex and integrated proposal.

Related Chapters

Samples Using the Documentation Chapter

The Documentation template is illustrated in actual use in the following Sample Proposals. Samples are also included in each Proposal Pack and illustate many of the industries and situations this template can be used for:

Document Layouts Using the Documentation Chapter

This template is used in the following template layouts.
Illustration of Proposal Pack Infrastructure #3

The Documentation chapter and other chapters are integrated into a Word document as illustrated here in the Proposal Pack Infrastructure #3 design theme. There are hundreds of design themes available, and every design theme includes the Documentation chapter template.

A proper business proposal will include multiple chapters. This chapter is just one of many you can build into your proposal. We include the complete fill-in-the-blank template in our Proposal Pack template collections. We also include a library of sample proposals illustrating how companies in different industries, both large and small, have written proposals using our Proposal Packs. This template will show you how to write the Documentation.

We include a chapter library for you to build from based on your needs. All proposals are different and have different needs and goals. Pick the chapters from our collection and organize them as needed for your proposal.

Using the Proposal Pack template library, you can create any business proposal, report, study, plan, or document.

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The Documentation template is used to show any documentation required by the proposal. Government grants sometimes have required documentation that needs to be included in the proposal. Use this template to include any required documentation.
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