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The Total Cost of Ownership is an estimate of the total expense Company name may incur for this project including possible future costs outside the scope of the project that may not be included in the Cost Summary. TCO information is included as " best guess" estimate to assist Company name in determining total costs involved with the project beyond the direct cost of the project. Add up the total cost of the products and services you propose to deliver the total cost of your Next try to identify additional costs the customer will incur outside the scope of the project and after the terms of the contract have been met. Use the Total Cost of Ownership template to expand on the Cost Summary or Budget information youve provided. The Total Cost of Ownership TCO is meant to give the customer long range plan of costs beyond just the costs for the scope of the project. If you can help your prospect understand the total cost of ownership your proposal may have leverage over others bidding on the project and you will have an opportunity to address hidden costs up front with the customer. Your customers will try to determine this on their own and other bidders may attempt to hide this information. If done correctly being up front with customer in assessing total costs can improve your chances of winning the proposal. TCO costs can incorporate capital purchases user training customer support administration overhead maintenance and repair retooling and other hidden costs. Project Costs In Scope of Proposed Price Total estimated project costs see proposal Cost Summary. Insert Cost Additional Costs Outside Scope of Proposed Project Total estimated additional costs during scope of project. Describe extra costs such as retooling training office supplies lost productivity during installations etc. Insert Cost Long Term Costs Describe extra costs expected for one year after the end of the project such as equipment repairs and maintenance software upgrades administration overhead etc. Insert Cost List additional costs as your analysis suggests. Insert Cost TOTAL AMOUNT Insert total TOTAL MONTHLY AMOUNT Insert total TOTAL YEARLY AMOUNT Insert total Standard Disclaimer. The numbers represented above are to be used as an estimate for the projects discussed. The above Total Cost of Ownership includes an estimate of costs outside the scope of the proposed project. Costs are " best guess" analysis and are outside the control of Company name.