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How to write your own Maintenance Contract Termination Letter

You can create your own customized editable version of this contract document using IT/Software/Hardware Contract Pack. Follow these steps to get started.


Use the Maintenance Contract Termination Letter to notify a client that their maintenance agreement is expiring. Use this form to draft a formal declaration to terminate the agreement.
Document Length: 1 Page
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1. Get IT/Software/Hardware Contract Pack that includes this business contract document.

This Maintenance Contract Termination Letter is included in editable Word format that can be customized in Word or by using the included Wizard software.

2. Download and install after ordering.

Once you have ordered and downloaded your IT/Software/Hardware Contract Pack you will have all the content you need to get started with your own formal declaration.

3. Customize the contract template with your own information.

You can customize the contract document as much as you need. You can also use the included Wizard software to automate merging in name/address data.

Maintenance Contract Termination Letter

How do you write a Maintenance Contract Termination Letter document?


Current Date

Company Name

City, State Postal Code

Re: Notification of Maintenance Agreement Expiration/Termination.

Dear Salutation Last,

As per our previous notification(s) (see attached), this letter is to inform you that you have reached the end of your maintenance agreement with Company Name and we will no longer be able to provide support or maintenance to you in any form as of Date. All access to company services, personnel or equipment as per our service agreement, will be suspended after the above mentioned date. If you would like to renew these services, please contact us at Phone Number and we would be happy to review and renew your service agreement with Company Name. Please be advised that any services or support rendered after Date may result in a fee and a bill sent to you for those services independent of any previous support or maintenance agreements that may have existed.

If you have any questions, please contact us at Phone Number.

The complete Maintenance Contract Termination Letter - with the actual formatting and layout - is available in this Contract Pack.
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Related documents may be used in conjunction with this document depending on your situation. Many related documents are intended for use as part of a contract management system.

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Create winning business proposals & contracts with minimal effort and cost. Proposal software, proposal templates, legal contracts and sample proposals.