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How to write your Live Entertainment Proposal

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This set of templates was selected for a proposal to bring live entertainment (a band) into a nightclub to help improve revenue. The topics cover everything from booking the performers, site security and safety, expenses versus revenue from the available capacity, advertising and promotion, etc.

You can also create countless variations of this document to suit your needs using the included library of 2200+ chapters.
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Components of a Live Entertainment Proposal

There is no one-size-fits-all template for a live entertainment proposal. Proposal Kit templates can be customized as needed to fit any situation using the extensive chapter template library. Here are some key chapters typically included in this type of template. Use this template as your starting point and customize it as needed using the software included with each Proposal Pack or the Professional bundle.

Cover Letter

The Cover Letter serves as the introduction to your proposal. It sets the stage for what the reader can expect, providing an overview of the proposal's purpose and the benefits of bringing live entertainment to the nightclub. It's your chance to make a strong first impression and outline the key points of your proposal.


The Introduction chapter elaborates on the purpose of the proposal. It explains why live entertainment is being considered and how it can benefit the nightclub, particularly in terms of improving revenue. This section should also highlight the key elements that will be discussed in the ensuing chapters.

Next Steps

In the Next Steps chapter, you outline the actions to be taken after the proposal is accepted. This includes timelines, responsibilities, and a roadmap for implementing the live entertainment plan. It ensures that everyone involved knows what to expect and what needs to be done.


The Expectations chapter sets clear guidelines for what all parties involved should expect. This includes the quality of the performances, technical requirements, and any additional support needed from the nightclub's staff. It helps in managing mutual expectations and avoiding misunderstandings.

Security Plan

This chapter details the Security Plan to ensure the safety of both the performers and the audience. It covers measures such as crowd control, emergency exits, and the presence of security personnel. This is crucial for creating a safe and enjoyable environment.

Safety Plan

The Safety Plan chapter focuses on health and safety regulations that need to be followed. This includes fire safety procedures, first aid availability, and compliance with local laws. Ensuring the safety of everyone involved is paramount.

Site Preparation

The Site Preparation chapter explains how the venue will be set up for the event. This includes stage setup, seating arrangements, and any special equipment needed. Proper site preparation is important for the smooth execution of the live performance.


In the Promotion chapter, you outline the strategies for promoting the live entertainment event. This includes social media campaigns, partnerships, and any other marketing tactics. Effective promotion is key to attracting a large audience.


The Advertising chapter goes into detail about the various advertising methods that will be used. This could include online ads, print media, and local community outreach. The aim is to maximize visibility and generate buzz around the event.


This chapter describes the Venue in detail. It includes the location, capacity, and any unique features that make it suitable for live entertainment. Highlighting the venue's strengths can help in convincing stakeholders of its suitability.


The Bookings chapter outlines the process for booking the performers. It covers the criteria for selecting the acts, the booking timeline, and any contractual obligations. Ensuring a streamlined booking process is crucial for securing quality entertainment.


The Rigging chapter deals with the technical aspects of setting up the stage and equipment. This includes the installation of lighting, sound systems, and any other necessary rigging. Proper rigging is important for a successful live performance.


In the Lighting chapter, you detail the lighting setup required for the event. This includes types of lights, their placement, and how they will be controlled. Good lighting is vital for creating the right atmosphere and enhancing the performance experience.


The Performers chapter provides information about the artists who will be performing. This includes their background, previous performances, and what they bring to the event. Highlighting the performers' credentials can help in attracting an audience.


This chapter describes the type of Entertainment being offered. Whether it's a band, a solo artist, or a variety act, this section outlines what the audience can expect. Clear descriptions can help in marketing the event effectively.


The Revenue chapter focuses on the financial benefits of bringing live entertainment to the nightclub. This includes ticket sales, increased food and beverage sales, and any other revenue streams. Demonstrating potential revenue can help in gaining buy-in from stakeholders.


In the Expenses chapter, you outline all the costs associated with the event. This includes performer fees, equipment rental, advertising costs, and any other expenses. Being transparent about expenses helps in budget planning and financial management.


The Capacity chapter details the maximum number of attendees the venue can accommodate. It also discusses strategies for maximizing attendance while ensuring comfort and safety. Understanding capacity is important for planning and revenue projections.

Examples of projects a Live Entertainment Proposal may be used for

This document can be used in many contexts and has various uses depending on the needs. Depending on your situation, customize the chapter list as needed using a Proposal Pack or the Professional bundle.

  • To pitch live entertainment to increase revenue at a nightclub.
  • To provide a comprehensive plan for hosting a live music event.
  • To outline safety and security measures for live events.
  • To detail the technical requirements for a live performance.
  • To present a marketing and advertising strategy for an event.
  • To secure approval from nightclub management for a live entertainment plan.
  • To establish clear expectations and responsibilities for all parties involved.
  • To demonstrate financial projections and potential profitability.
  • To explain the site preparation and setup needed for an event.
  • To create a detailed booking process for securing performers.
  • To highlight the benefits of live entertainment for customer engagement.
  • To plan and execute a promotional campaign for an event.
  • To ensure compliance with local safety and health regulations.
  • To describe the venue's suitability for hosting live performances.
  • To provide logistical details for rigging and lighting systems.
  • To outline the entertainment lineup and performer credentials.
  • To offer a clear roadmap of next steps following proposal approval.
  • To allocate and manage budget for a live event.
  • To maximize venue capacity and optimize attendee experience.


Related To

The Live Entertainment Proposal may also be referred to in different ways or be used in more specialized situations, such as:

  • Live Music Event Proposal
  • Nightclub Entertainment Plan
  • Band Booking Proposal
  • Event Marketing Strategy
  • Performer Agreement
  • Event Budget Planning
  • Venue Preparation Guide
  • Event Safety Plan
  • Audience Engagement Strategy



Product name:
Live Entertainment Proposal
Produced by:
Proposal Kit
Software › Computer Software › Business & Productivity Software
$79 USD
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Chapter Templates Used in the Live Entertainment Proposal

Cover Letter, Title Page, Table of Contents, Introduction, Next Steps, Expectations, Security Plan, Safety Plan, Site Preparation, Promotion, Advertising, Venue, Bookings, Rigging, Lighting, Performers, Entertainment, Revenue, Expenses, Capacity, Back Page

You use this this proposal for

  • General business proposal
  • Non-technical proposal
  • Project pitch proposal
  • Internal company proposal
  • Entertainment or event planning proposal
  • Food, beverage, catering, grocery proposal

How to create the Live Entertainment Proposal with Proposal Pack Wizard

You can create this document using any of the logo-designed Proposal Packs. Pick any Proposal Pack with a logo design theme you like best; they will all work equally well. The Proposal Pack for Any Business is the pack with no extra added logos or colors - designed to be used plain or for you to customize with your logos and graphics.

The Proposal Pack design theme you purchase will determine the visual look of this template. The screenshot above only shows the plain generic design theme. Names and stories in examples are fictional; however, the templates are from real client use cases.

We include a library of chapters to be assembled based on your needs. All proposals are different and have different needs and goals. We designed Proposal Pack so you can customize the documents to suit your needs.

You will best create this document using the Proposal Pack Wizard - Expert Edition software to select this template and build it in the Proposal Pack logo design theme of your choice along with any desired customizations (such as adding additional chapters, removing unneeded chapters, changing the order of chapters, and importing your company logo). This template outlines a proposal for the described situation. Each user is responsible for typing in the actual content of the provided pages with their information to complete the proposal.

You create this template using the Wizard software with an entire Proposal Pack library and software. We include the Expert Edition of the software in the Proposal Kit Professional bundle. Microsoft Word for Windows is required to use the customizing software.

How to Build Templates Featured on Proposal Kit Website

Many people find the Proposal Kit website after searching for a specific proposal. Once you've purchased and installed the software, how do you build that template you found in the first place? This video shows you how to build any proposal you see on the Proposal Kit website.

Key Takeaways

  • The Live Entertainment Proposal is a selectable proposal template layout.
  • You can create unlimited custom variations of this template using a Proposal Pack or the Professional Bundle.
  • Using a Proposal Pack or Professional Bundle, you can automate quotes and other financial pages with a line-item database.
  • There are no ongoing subscription fees. You get lifetime unlimited use.
  • We made Proposal Kit for freelancers, small businesses, and non-profits.
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You can also edit Word document templates in other office software such as Word for Mac. We will assist Mac users in assembling this template - Live Entertainment Proposal - for their first project if they do not have the required platform to run the Wizard software.
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