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How to write your Resource Sharing Proposal

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This set of templates was used to write a proposal to share resources to save costs between two entities which could be a company or a government agency. The idea is to coordinate stockpiling, storing and distribution of resources between entities as needed when there may be more need in one location than the other at different times.

You can also create countless variations of this document to suit your needs using the included library of 2200+ chapters.
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Components of a Resource Sharing Proposal

There is no one-size-fits-all template for a resource sharing proposal. Proposal Kit templates can be customized as needed to fit any situation using the extensive chapter template library. Here are some key chapters typically included in this type of template. Use this template as your starting point and customize it as needed using the software included with each Proposal Pack or the Professional bundle.

Cover Letter

The Cover Letter introduces the proposal to its recipients. It provides a brief overview of the intention behind the proposal, highlights the key points, and establishes a professional tone for the document. In a Resource Sharing Proposal, it might mention the mutual benefits of shared resources and the commitment to cost-saving and efficiency.

Executive Summary

The Executive Summary gives a concise overview of the entire proposal. It summarizes the main points, including the rationale for resource sharing, the projected benefits, and the implementation plan. This section should capture the essence of the proposal, encouraging stakeholders to read further.

Cost Summary

The Cost Summary details the financial aspects of the proposal. It outlines the expected costs involved in the coordination, stockpiling, storing, and distribution of resources. Specific to the Resource Sharing Proposal, it might include estimates of savings gained through shared usage and potential cost reductions.

Needs Assessment

Needs Assessment identifies the specific resources required by each entity and the current gaps. It examines the necessity for sharing resources, focusing on areas where one entity may have a surplus and another a deficit. This ensures that the sharing strategy addresses actual needs.

Goals and Objectives

Goals and Objectives clearly state what the proposal aims to achieve. For a Resource Sharing Proposal, this may include reducing waste, optimizing resource utilization, and ensuring timely availability of critical supplies.


The Benefits section outlines the advantages of the proposed resource sharing. This might include cost savings, improved efficiency, enhanced response capabilities, and better resource management.

Operational Impact

Operational Impact assesses how the proposed resource sharing will affect current operations. It evaluates potential disruptions and outlines plans for seamless integration. In this context, it may discuss the logistics of transferring and storing shared resources.

Emergency Response Plan

An Emergency Response Plan is crucial for dealing with unforeseen circumstances. This section would detail how the shared resources will be managed in emergencies, ensuring that both entities can respond to crises.


Transportation focuses on the logistics of moving resources between entities. It outlines the methods, schedules, and costs associated with the transportation of shared resources, ensuring timely and efficient delivery.


Warehousing discusses the storage solutions for the shared resources. It covers the facilities available, storage conditions, and any additional requirements to maintain the resources in usable condition.

Resource Allocation

Resource Allocation details how resources will be distributed between the entities. It explains the criteria for allocation, ensuring that the needs of both entities are met efficiently.

Resource Management

Resource Management outlines the strategies for overseeing the shared resources. It includes tracking, inventory management, and coordination to ensure resources are used and replenished as necessary.


Replenishment covers the plans for restocking shared resources. It details the processes for monitoring stock levels and ordering new supplies to maintain optimal inventory levels.


Transfers address the procedures for moving resources from one entity to another. It includes documentation, scheduling, and logistics to ensure smooth and accountable transfers.

Safety Net

Safety Net outlines contingency plans to handle shortages or surpluses. It ensures that both entities have access to important resources even in unexpected situations.


Stockpiles detail the existing reserves of resources. It explains how these stockpiles will be managed, monitored, and used within the resource sharing framework.

Entities Affected

Entities Affected lists all the organizations or departments involved in the resource sharing proposal. It highlights their roles and the specific benefits or responsibilities each entity will have.


Utilization examines how the shared resources will be used. It evaluates usage patterns and ensures that resources are distributed and used in the most efficient way possible.

Cost/Benefit Analysis

Cost/Benefit Analysis provides a detailed examination of the financial implications of the proposal. It weighs the costs against the benefits, showing why the resource sharing strategy is economically viable.

Project Summary

The Project Summary offers a concise recap of the entire proposal. It reaffirms the goals, benefits, and operational plans, ensuring that the key points are clearly understood.


Facilities describe the physical locations and infrastructure available for storing and managing the shared resources. It includes details on capacity, accessibility, and suitability for the types of resources involved.


Distribution outlines the strategies for disseminating the shared resources to where they are needed most. It ensures that there is an efficient system in place for getting resources to their required locations.


Personnel focuses on the human resources required to implement and manage the resource sharing plan. It details the roles, responsibilities, and necessary qualifications of the staff involved.

Examples of projects a Resource Sharing Proposal may be used for

This document can be used in many contexts and has various uses depending on the needs. Depending on your situation, customize the chapter list as needed using a Proposal Pack or the Professional bundle.

  • Coordinating healthcare supplies between two hospitals
  • Sharing emergency response equipment between neighboring fire departments
  • Pooling educational materials between schools in different districts
  • Joint management of disaster relief supplies between state and federal agencies
  • Collaborative food storage and distribution between food banks
  • Shared maintenance resources between public transportation systems in adjacent cities
  • Mutual use of heavy machinery between construction companies
  • Coordinating fuel reserves between government and private sector during emergencies
  • Joint inventory management for community centers
  • Sharing IT backup resources between firms for disaster recovery
  • Coordinating water resources between municipalities
  • Mutual use of office supplies between non-profit organizations
  • Collaborative storage of agricultural products between farms
  • Sharing research equipment between universities
  • Joint distribution of donated goods in humanitarian missions


Also Known As

The Resource Sharing Proposal may also be referred to in different ways or be used in more specialized situations, such as:

  • Collaborative Resource Management
  • Resource Coordination
  • Shared Inventory Solutions
  • Cost-Efficient Resource Sharing
  • Interagency Resource Planning
  • Joint Resource Utilization
  • Cross-Entity Resource Allocation
  • Resource Pooling Strategy
  • Mutual Resource Support
  • Integrated Resource Management



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Chapter Templates Used in the Resource Sharing Proposal

Cover Letter, Title Page, Table of Contents, Executive Summary, Cost Summary, Needs Assessment, Goals and Objectives, Benefits, Operational Impact, Emergency Response Plan, Transportation, Warehousing, Resource Allocation, Resource Management, Replenishment, Transfers, Safety Net, Stockpiles, Entities Affected, Utilization, Cost/Benefit Analysis, Project Summary, Facilities, Distribution, Personnel, Back Page

You use this this proposal for

  • General business proposal
  • Non-technical proposal
  • Internal company proposal
  • Business opportunity, partnership proposal

How to create the Resource Sharing Proposal with Proposal Pack Wizard

You can create this document using any of the logo-designed Proposal Packs. Pick any Proposal Pack with a logo design theme you like best; they will all work equally well. The Proposal Pack for Any Business is the pack with no extra added logos or colors - designed to be used plain or for you to customize with your logos and graphics.

The Proposal Pack design theme you purchase will determine the visual look of this template. The screenshot above only shows the plain generic design theme. Names and stories in examples are fictional; however, the templates are from real client use cases.

We include a library of chapters to be assembled based on your needs. All proposals are different and have different needs and goals. We designed Proposal Pack so you can customize the documents to suit your needs.

You will best create this document using the Proposal Pack Wizard - Expert Edition software to select this template and build it in the Proposal Pack logo design theme of your choice along with any desired customizations (such as adding additional chapters, removing unneeded chapters, changing the order of chapters, and importing your company logo). This template outlines a proposal for the described situation. Each user is responsible for typing in the actual content of the provided pages with their information to complete the proposal.

You create this template using the Wizard software with an entire Proposal Pack library and software. We include the Expert Edition of the software in the Proposal Kit Professional bundle. Microsoft Word for Windows is required to use the customizing software.

You can also edit Word document templates in other office software such as Word for Mac. We will assist Mac users in assembling this template - Resource Sharing Proposal - for their first project if they do not have the required platform to run the Wizard software.

We typically include more chapters in the templates than most people will need to give everyone more variety in the chapters they may need. You can trim down a long template by removing pages you do not need or combining multiple chapter topics into one page.

How to Build Templates Featured on Proposal Kit Website

Many people find the Proposal Kit website after searching for a specific proposal. Once you've purchased and installed the software, how do you build that template you found in the first place? This video shows you how to build any proposal you see on the Proposal Kit website.

Key Takeaways

  • The Resource Sharing Proposal is a selectable proposal template layout.
  • You can create unlimited custom variations of this template using a Proposal Pack or the Professional Bundle.
  • Using a Proposal Pack or Professional Bundle, you can automate quotes and other financial pages with a line-item database.
  • There are no ongoing subscription fees. You get lifetime unlimited use.
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