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We include this Information Management chapter template in every Proposal Pack, along with thousands more. You assemble this chapter with others in various combinations to create custom-tailored business proposals, plans, reports, and other documents. Proposal Packs apply custom visual designs to the templates, giving the final documents a consistent professional finish.


Overview of the Information Management Chapter

The Information Management chapter is an important part of a business proposal, designed to outline and elaborate on how information is handled within an organization. This chapter is particularly important for highlighting the existing information management processes or proposing new ones tailored to the specific needs of the project or partnership under discussion. It serves as a foundational element that reassures potential clients or partners about the efficiency, security, and adequacy of information handling practices that will be employed during the project's lifecycle.

How is the Information Management Chapter Used?

In a business proposal, the Information Management chapter is used to provide a detailed explanation of how information will be managed. This includes specifying the processes for storing, accessing, and safeguarding critical data. It also covers methods of sharing information with stakeholders and handling external communication, such as media interactions. By detailing these aspects, the chapter helps to establish trust and transparency between the proposing company and the recipient, ensuring that all parties are aware of the information flows and controls in place.

What is Included in the Information Management Chapter?

Typically, the Information Management chapter includes:

  • A description of the current information management systems and protocols.
  • Proposed changes or enhancements to these systems for the project at hand.
  • Policies on data privacy and security measures to protect sensitive information.
  • Procedures for information sharing with internal and external stakeholders.
  • Guidelines on media communication to maintain a positive public image and prevent misinformation.


This content is structured to provide a comprehensive overview of all information-related practices involved in the project.

Use Case Examples for the Information Management Chapter

  • Web Development Proposals: Explaining how client data will be handled during website construction and after launch.
  • IT Services Proposals: Outlining the protocols for managing IT infrastructure, including data security and disaster recovery plans.
  • Software Implementation Proposals: Detailing the information flow from legacy systems to new software and how data integrity will be maintained.
  • Hardware Installation Proposals: Describing the process for documenting hardware setups and managing warranties and vendor information.
  • Technical Project Proposals: Discussing the methods for maintaining technical documentation and project progress logs.
  • Government Contract Proposals: Highlighting compliance with government regulations on data handling and privacy.
  • Action Plans for Corporate Projects: Specifying communication strategies to keep all project stakeholders informed.


Key Takeaways

  • The Information Management chapter is important for outlining how information will be handled in a project.
  • It builds trust by detailing data management practices and compliance with privacy standards.
  • The chapter is versatile, applicable to various industries including IT, government, and technical projects.
  • Proper information management is crucial for maintaining a positive public and professional image.
  • This chapter helps ensure all parties are aligned on the procedures for information exchange and security.


The editable Information Management template - complete with the actual formatting, layout and graphics is available in the retail Proposal Packs.
Illustration of Proposal Pack Bubbles #3

Illustration of Proposal Pack Bubbles #3

Business proposal example What Our Clients Say

The templates make the whole process flow together into a very professional and eye-catching proposal. Every time I have submitted a proposal, I have had someone either ask me who prepared the proposal for me or compliment me on how nicely the proposal was done."

Dr. K.G. Parsons
CEO, Aging Hearts Assoc.
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Alternate chapters are those which may be used instead of this chapter depending on your situation. Alternate chapters may be better suited for different size projects, more specialized projects, or variations on rights.

Alternate Chapters

Related chapters may be used in conjunction with this chapter depending on your situation. Many related chapters are intended to be used together to form a more complex and integrated proposal.

Related Chapters

Document Layouts Using the Information Management Chapter

This template is used in the following template layouts.
Illustration of Proposal Pack In Motion #8

The Information Management chapter and other chapters are integrated into a Word document as illustrated here in the Proposal Pack In Motion #8 design theme. There are hundreds of design themes available, and every design theme includes the Information Management chapter template.

A proper business proposal will include multiple chapters. This chapter is just one of many you can build into your proposal. We include the complete fill-in-the-blank template in our Proposal Pack template collections. We also include a library of sample proposals illustrating how companies in different industries, both large and small, have written proposals using our Proposal Packs. This template will show you how to write the Information Management.

We include a chapter library for you to build from based on your needs. All proposals are different and have different needs and goals. Pick the chapters from our collection and organize them as needed for your proposal.

Using the Proposal Pack template library, you can create any business proposal, report, study, plan, or document.

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Use the Information Management template to discuss your organizations existing information management processes, or to describe those that you propose to use in the context of this proposal. You might discuss how to handle media attention, for example, or how and when to share information with new business partners.
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