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How to write your own Employee Demotion Letter

You can create your own customized editable version of this contract document using Human Resources Contract Pack. Follow these steps to get started.


Use the Employee Demotion Letter to notify an employee of a demotion. The letter includes reasons for the demotion as well as changes in benefits.
Document Length: 1 Page
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1. Get Human Resources Contract Pack that includes this business contract document.

This Employee Demotion Letter is included in editable Word format that can be customized in Word or by using the included Wizard software.

2. Download and install after ordering.

Once you have ordered and downloaded your Human Resources Contract Pack you will have all the content you need to get started with your own formal declaration.

3. Customize the contract template with your own information.

You can customize the contract document as much as you need. You can also use the included Wizard software to automate merging in name/address data.

Employee Demotion Letter

How do you write a Employee Demotion Letter document?


Current Date

Dear First Last:

This is a notice by Company Name that, effective Start Date, you are being demoted from your current job position of Contract Job Title to the position of Insert New Job Title.

This action is being taken as a result of:

Insert reason for demotion, such as violation of rules or downsizing of management and agreement of employee to accept a lesser position. This demotion shall be in effect as of Start Date. Your salary will be changed from Insert Old Salary to New Salary.

Note that your benefits have changed as indicated below.

Sick Pay: hours

Personal Days: hours

Maternity Leave: hours

Compensatory Time: hours

Personal Days: hours

Vacation Days: hours

I am enclosing a package of information for your reference regarding your demotion. I strongly suggest you read through this in order to understand your rights and obligations. If you have any questions, please contact the Human Resources Manager.

Human Resources Manager

cc: Human Resources Manager

Department Manager

Personnel File

Phone Phone Number

The complete Employee Demotion Letter - with the actual formatting and layout - is available in this Contract Pack.
Produced by:
Proposal Kit
Software › Computer Software › Business & Productivity Software
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Proposal Kit

Create winning business proposals & contracts with minimal effort and cost. Proposal software, proposal templates, legal contracts and sample proposals.