alone would have cost us thousands for a private lawyer to create. We had them reviewed by a lawyer in the business and he made the statement that, "these are very good contracts and are very well done throughout"."
company name DEMOTION NOTICE current date To. contract first name contract last name contract job title Re. Notice of Demotion Dear contract first name contract last name. This is notice by company name that effective start date you are being demoted from your current job position of contract job title to the position of Insert New Job Title This action is being taken as result of.
Insert reason for demotion such as violation of rules or downsizing of management and agreement of employee to accept lesser position This demotion shall be in effect as of start date. Your salary will be changed from Insert Old Salary to Insert New Salary Note that your benefits have changed as indicated below. Sick Pay. hours Personal Days. hours Maternity Leave. hours
Compensatory Time. hours Personal Days. hours Vacation Days. hours I am enclosing package of information for your reference regarding your demotion. strongly suggest you read through this in order to understand your rights and obligations. If you have any questions please contact the Human Resources Manager. Sincerely Human Resources Manager Department
cc. Human Resources Manager Department Manager Personnel File address address city state or province zip or postal code Phone phone number
company name NOTICE OF EXCESSIVE ABSENTEEISM current date To. contract first name contract last name contract job title Re. Notice of Excessive Absenteeism This notice is to inform you of the Companys recognition of what it deems excessive absenteeism and to describe the events that have occurred over the past Insert time frame this notice covers which have resulted in the need for disciplinary action. This notice shall explain the corrective action and conduct that the Company expects in order for you to remain employed with this firm.
According to Insert the source that you are citing such as payroll attendance records or time clock you have been absent from work Insert of absences days over the past Insert time frame this notice covers Insert more detailed explanation of the attendance problem. Separate out the different types of absenteeism you are experiencing from the employee. Excessive sick days late sporadic days off lack of timely notification etc. Insert documentation and or reference past contacts dealing with this issue. As weve previously discussed with you excessive absenteeism is unacceptable and will not be permitted by company name. As of the date on this notice you are being placed on disciplinary employment status. The period of time that this disciplinary employment status shall cover is Insert Disciplinary Employment Time Period During this period of time company name shall monitor and observe your attendance. Any further occurrences of absence that violate the company attendance policy during this period may result in your termination of employment from the Company. It is our intention in writing this letter that it will have positive result on your future employment with company name. It is the Companys hope that your acknowledgement of the seriousness of the situation can bring about corrective action and change.
If you would like further clarification of this or any Company policy please contact me directly. Sincerely Human Resources Manager Department cc. Human Resources Manager Department Manager Personnel File
company name NOTICE OF CORRECTIVE ACTION current date To. contract first name contract last name contract job title Re. Notice of Corrective Action This notice is to inform you of the corrective action that must take place in order to remain employed with company name. Reason for Corrective Action. Absenteeism Tardiness Insubordination
Policy Procedure Violation Behavioral Other Explanation Description of the problem and circumstances. Insert description here Company Expectations. Insert expected performance change. Include the period of time in which this should occur. Acknowledgement of Notice of Corrective Action. I the undersigned acknowledge the receipt of this Notice of Correction. understand that my signature does not imply explicit agreement or disagreement with this notice and merely acknowledges that have read and understand the reason for this notice. Employee signature. Date.
Job title of signator authorized signature or signer. Supervisor signature. Date. Job title of signator authorized signature or signer. cc. Human Resources Manager Department Manager Personnel File
company name REPRIMAND NOTICE current date To. first name last name Re. Notice of Reprimand Dear first name last name. You are receiving this notice of official reprimand because of Insert reason for reprimand such as misconduct poor performance or repeated absences which is violation of our companys standard which states insert statement of company policy This reprimand will be recorded in your employee file. If the violation mentioned above happens again you could be demoted or your employment here could be terminated. If you have any questions please contact the Human Resources Manager. Sincerely
Human Resources Manager Department cc. Human Resources Manager Department Manager Personnel File
company name REINSTATEMENT NOTICE current date To. contract first name contract last name contract job title Re. Notice of Reinstatement Dear contract first name contract last name. This is notice from the company that effective start date you will be reinstated to your former position at company name. Your salary and your benefits will be identical to your salary and benefits before you left the company. If you have any questions please contact the Human Resources Manager. Welcome back. Sincerely
Human Resources Manager Department cc. Human Resources Manager Department Manager Personnel File
company name TERMINATION NOTICE PERFORMANCE EXPLANATION current date To. contract first name contract last name contract job title Re. Notice of Immediate Termination Dear contract first name contract last name. This is notice of the Companys intent to terminate you from your position as contract job title for insert termination reason or requirement such as misconduct or poor performance As you well know we have discussed insert termination reason or requirement a number of times over insert time period in question Your latest job performance evaluation shows that you agreed to improve in the following required areas. * Required Job Improvement Details * Required Job Improvement Details
* Required Job Improvement Details After discussing this with you on insert date discussion took place you agreed insert agreement to address performance or misconduct concerns or issues as evidenced by your signature on the performance evaluation dated insert date on performance evaluation form second performance evaluation dated insert date of second evaluation showed that you still needed to improve your performance in the following required areas. * Required Job Improvement Details * Required Job Improvement Details On insert date warning letter was sent letter of warning was issued to you via certified mail which outlined immediate corrective action concerning your poor performance.
Your continued failure to follow insert expectations guidelines conduct job duties etc. is inexcusable and we can no longer allow your continued performance to endanger the morale affect other employees performance etc. As of current date your employment with company name is terminated. I am enclosing package of information for your reference regarding termination of your employment. strongly suggest you read through this in order to understand your rights and obligations concerning your separation of employment from company name. If you have any questions please contact the Human Resources Manager and not your Supervisor concerning this termination. Sincerely Human Resources Manager Department cc. Human Resources Manager Department Manager Personnel File
company name Employee Demotion Authorization Request current date Employee. contract first name contract last name Current Job title of signator authorized signature or signer. contract job title Current Department. department Current Supervisor. supervisor manager New Title. Insert Employees New Job Title New Department. Insert Employees New Department New Supervisor. Insert Employees New Supervisor Effective Date Effective Start Date of Demotion. start date Current Salary. Insert Employees Current Salary Proposed Salary. Insert Employees New Salary Instructions. Supervisor must complete the following form and file it with the Human Resources Department. All Employee Demotion Authorization Requests must have attached job descriptions for each affected positions. Please state the reason for selecting this employee for Demotion. Employee Job Codes Please check all that apply Employees Current Status. Full time. Part time Budgeted Non budgeted Additional Notes. Changes to Benefits * Verified by Human Resources
Please note any increase or decrease of benefits as result of this Demotion. Sick Pay*. hours Personal Days*. hours Maternity Leave*. hours Compensatory Time*. hours Personal Days*. hours Vacation Days*. hours Notes.
Supervisor is required to sign this Employee Demotion Authorization Request in order to gain Company approval and certify that all salary schedules benefits job title duties and descriptions. Upon approval by the Company both Employee and Supervisor will receive written notification of said approval from the Company Human Resources Department. Supervisor Signature Date For Office Use Only Approved By signator authorized signature or signer. Human Resources Manager Date Releated Documents or Case ID #. address address city state or province zip or postal code Phone phone number
company name SUSPENSION NOTICE current date To. contract first name contract last name contract job title Re. Notice of Immediate Suspension Dear contract first name contract last name. This is notice by the Company that effective current date you are being placed on suspension from your position of employment. This action is being taken as result of your violation of. Insert suspension reason or requirement such as misconduct or poor performance This suspension shall be in effect from start date until end date according to Insert applicable company suspension policy rules I am enclosing package of information for your reference regarding suspension of your employment. strongly suggest you read through this in order to understand your rights and obligations concerning your suspension of employment from company name.
If you have any questions please contact the Human Resources Manager and not your Supervisor concerning this suspension. Sincerely Human Resources Manager Department cc. Human Resources Manager Department Manager Personnel File
company name SALARY REDUCTION NOTICE current date To. contract first name contract last name contract job title Re. Notice of Salary Reduction Dear contract first name contract last name. This is notice by company name that effective start date your salary will be reduced from Insert Old Salary to Insert New Salary This action is being taken as result of. Insert reason for salary reduction such as union agreement or an overall cutback in salaries.
This salary reduction shall be in effect as of start date. If you have any questions please contact the Human Resources Manager. Sincerely Human Resources Manager Department cc. Human Resources Manager
Department Manager Personnel File address address city state or province zip or postal code Phone phone number
company name NOTICE OF END OF PROBATION current date To. contract first name contract last name contract job title Re. Notice of End of Probation Dear contract first name contract last name. This is notice that effective start date your probationary period at company name will be concluded. Insert additional information as is applicable to the probationary period ending.
If you have any questions please contact the Human Resources Manager. Sincerely Human Resources Manager Department cc. Human Resources Manager Department Manager Personnel File
company name INTERNET AND ASSET USAGE POLICY This policy sets forth guidelines and defines the conditions under which an employee contractor vendor or any other person user may use Company business assets including but not limited to Company Internet access; its private network ; its vendors suppliers and partners networks; and its Email system or any other access point or connection resource while conducting business for or on behalf of the Company. Introduction The Company makes available its various assets hardware software services and computer network in order to allow its employees access to resources to effectively execute their job functions and duties. This policy defines the Companys official policy regarding Internet connectivity and usage. Before access to the Internet via the company network is approved the user is required to read and sign this Internet Usage and Asset Policy prior to accessing the Internet and Company assets. Definition of Acceptable Use Acceptable use shall be defined as but not limited to the following examples. * Purposes relating to job or for work requirements. * Sending or receiving personal mail so long as any email that is sent using Company Email account shall have the authorized Company disclaimer at the bottom of the email stating that the contents of this message may not represent the views of the Company.
* Using instant messaging software for business purposes. * Posting to Usenet and other message boards for work purposes. * Making use of any other Internet service or protocol without first obtaining permission from the Company. Definition of Unacceptable Use Unacceptable use shall be defined as but not limited to the following examples. * Using the Internet for personal commercial purposes.
* Sending bulk unsolicited email Spam. * Engaging in file sharing or Peer to Peer Networking P2P. * Disseminating any confidential information about the Company or its customers and customers. * Disseminating any personal contact information of employees vendors contractors or officers without prior approval. * Displaying Company projects screenshots materials references descriptions or intellectual property publicly or in personal portfolios or resumes including the use of Company and Companys Customer trademarks copyrights or any other marks or materials that may be deemed in violation of the Companys nondisclosure agreements. * Downloading or using excessive amounts of bandwidth of streams of data for non essential non work related activities. * Downloading Shareware or Freeware programs or software that have not been authorized. * Installing ANY Software on Company computer or other asset without prior approval from manager or supervisor. * Compromising the security of the Company network company computers or any other company resource by engaging in unacceptable usage of the Internet.
* Competing in or entering contests or other competitions in which Company assets or resources are used or in which email addresses that identify the company are displayed; or any other identification or indication of relationship between the user and the Company of which the Company may not approve. * Knowingly causing someone to view content that may be deemed as obscene immoral or illegal or that may cause the Company to be held liable for discrimination or obscenity. * Knowingly causing disruption or interference with any network or user whether associated with the Company or not. * Engaging in any online activity that negatively depicts race religion sex or creed. * Searching for requesting acquiring storing or disseminating images text or data that are pornographic whether legal or not or that negatively depict race religion sex age or creed.
* Conducting third party business or personal business enterprise not benefiting the Company political or religious activity engaging in illegal or fraudulent activities or knowingly disseminating false or otherwise libelous materials. * Violation of any Copyright Trademark Patent or other Intellectual property whether owned by the Company or not. * Engaging in online gaming or gambling. * Engaging in the purchase of goods or services and using Company credit card shipping location or other information that may reflect poorly on the Company. * Accessing any Company resource or asset that is not within the scope of the users normal work and job functions. Examples include but are not limited to. customer or customer information personnel files and data or any other documents not required for the proper execution of the users normal job functions or duties. * Displaying Company email address or URL on an inappropriate web site that may lead to loss of reputation for the Company examples. Adult Dating Political Religious or other unauthorized or inappropriate web sites.
* Referencing or hyper linking linking of any Company resource document or web site content that may be objectionable to the Company or in violation of this Internet and Asset Usage Policy. * Any other illegal purpose whether listed here or not that would encourage or conduct criminal activity offense exposure to civil liability or otherwise violate any regulations local state national or international law including without limitations US export control laws and regulations. Consequences of Violations Violations of the Internet Usage Policy are logged and documented. Violations may lead to revocation of the employees Internet access privileges and or may lead to disciplinary action including termination. The Company also reserves the right to pursue legal remedy for damages incurred as result of an employees violation. The Company maintains log that monitors each employees Internet usage including but not limited to. * The web sites the employee has accessed.
* The email addresses and content of such email that the employee sends using Company resources. * Logs of chat sessions. * Timestamps and logs of files opened modified and deleted from the network computers or resources. * All logins to Company secure servers. * TCP IP UDP packets of data in part or in whole. Certain illegal activities will require that Company immediately notify or comply with the proper authorities upon discovery. The Company reserves the right to examine any users Email Account Web Logs Chat Logs or any other information passed through Company resources or Network or stored on Company computers at any time and without prior notice.
Inappropriate Use of Resources Inappropriate use of resources shall be defined as engaging in any activity by users that is inconsistent with the business needs and goals of the Company. Engaging in any activity that adversely affects the users productivity will not be tolerated. When you access the Internet for business purposes you are representing the Company with each site or activity you engage in. Special attention must be paid to such activities that do not directly contribute to the fulfillment of the employees job description or duties. Examples include but are not limited to. * Surfing the web for non business purposes. * Using Company email to register for service newsletter or other resource that is not for business purposes. * Playing online games or chatting.
* Downloading of Cracks Warez or other illegal Software. * Posting to message boards or Usenet groups for non business purposes. Accessing Internet Services Access to the Internet is provided in order to support Companys business activities and goals. Employees should think of their Internet access as privilege and that they are accessing this resource on behalf of the Company to do their jobs. At no time is user allowed to give or grant access rights to any Company service or asset without seeking prior approval from the Company. The Company maintains the following list of Internet services with specific guidelines about how to access them. Should employees have any questions concerning their responsibilities when accessing these services they should ask supervisor or manager for clarification. If at any time employees question whether they should be engaging in particular activity online whether for business or not we encourage them to seek permission if they have any doubt about whether the activity is acceptable or not. The Company shall provide all required hardware and software to access the following services. * Web Browser. The Company will provide an up to date version of the required web browser. Users may not install any other web browser without first getting the approval of manager or supervisor. * Email. The Company will provide an up to date version of the required email client software. Users may not install any other email client without first getting the approval of manager or supervisor. * Web based Email. The Company maintains secure web based email system for users to connect to when they are not in the office. Users may not connect to the web based email system until they have installed the official Company security software and receive permission from the Company IT department to connect.
* File Transfer Protocol FTP. Users who require FTP access to Company resource must first seek permission from the Company IT department which will provide preferred or required FTP client for the user. * Other Services. Secure Shell Remote Desktop Telnet etc. Users who require access to other services must first seek permission from the Company IT department. Due to the ever changing nature of the Internet and how it is used the Company may add or remove access to services as it sees fit. If you see service not listed here it does not imply that the use of such service would not constitute breach of Company policy. If you require the use of service not defined or covered in this document you must first get permission from supervisor or manager. All unapproved services or access are strictly forbidden. Responsibility for Online Activities Users are responsible for their online activities. Each employee must indemnify the Company from all claims of loss whether direct or indirect and from any consequential losses suffered by the Company due to breach of the Company Internet and Asset Policy.
Company is not responsible for users who display store or otherwise transmit any personal information such as passwords banking information credit card numbers social security or tax ID numbers or make use of Internet passports or wallets. Company shall not be held liable for damages resulting from any loss of such information abuse by other parties or any consequential loss of personal property or injury resulting from the storage or loss of such information. Rules Governing the Installation of Software on Company Computers Use of any Company Software in manner not consistent with its intended use is strictly forbidden. Users must adhere to the licensing restrictions and agreements of each vendor whenever they install or make use of software. Users may not install copy or otherwise distribute software in manner that is not consistent with the Companys software licensing agreement with each vendor. Questions regarding the lawful usage of software should be directed to the Company IT department or to manager. A list of acceptable software is maintained by the Company IT Department and you must obtain permission from either the IT Department or manager prior to any installation of any software on company computer network or resource. Rules Governing the use of Royalty Free and Rights Protected Images Source Code Open Source Stock Photography and other Rights Managed Materials Use of any Royalty Free Rights Protected Images Source Code Open Source Stock Photography or other Rights Managed Materials is limited to those files that can be proven to be covered under the GPL General Public License or another verifiable license. All code images or other resource incorporated or used in project for the Company must have on file one or more of the following. The original license file or receipt for the asset used A transfer of copyright or right to license for specific purpose or Any receipt of payments for the asset.
It is the Companys policy that none of the above mentioned items be incorporated into Company project customer project or employed for any other use for or by the Company or its employees whether public or not. The practices described in this Internet Usage and Asset Policy are current as of current date. Company reserves the right to modify or amend this Internet Usage and Asset Policy at any time. Appropriate notice will be given to all employees contractors vendors or other users of Company resources governed under this Agreement concerning such amendments. Effective Date. current date I hereby declare that have read and fully understand my duties and obligations set forth in the above Internet Usage and Asset Policy for company name and will uphold these duties and obligations at all times. EXECUTED as of the date first written above. contract first name contract last name By signator authorized signature or signer.
Job title of signator authorized signature or signer. Date when the contact was signed company name By signator authorized signature or signer. Job title of signator authorized signature or signer. Date when the contact was signed Company Initials Employee Initials