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How to write your own Employee Termination Letter

You can create your own customized editable version of this contract document using Human Resources Contract Pack. Follow these steps to get started.


Use the Employee Termination Notice Due to Performance Letter when terminating an employee. This form notifies the employee of the reason for termination and reiterates past performance discussions with their manager (as applicable). This form is used when firing an employee who has been given chances to improve and has continued to fail to improve.
Document Length: 1 Page
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1. Get Human Resources Contract Pack that includes this business contract document.

This Employee Termination Letter is included in editable Word format that can be customized in Word or by using the included Wizard software.

2. Download and install after ordering.

Once you have ordered and downloaded your Human Resources Contract Pack you will have all the content you need to get started with your own formal declaration.

3. Customize the contract template with your own information.

You can customize the contract document as much as you need. You can also use the included Wizard software to automate merging in name/address data.

Employee Termination Letter

How to write my Employee Termination Letter document

Current Date

Re: Notice of Immediate Termination.

Dear First Last:

This is a notice of the Company's intent to terminate you from your position as Contract Job Title for insert termination reason or requirement, such as misconduct or poor performance. As you well know, we have discussed insert termination reason or requirement a number of times over time period in question.

Your latest job performance evaluation shows that you agreed to improve in the following required areas:

After discussing this with you on insert date discussion took place, you agreed insert agreement to address performance or misconduct concerns or issues, as evidenced by your signature on the performance evaluation dated insert date on performance evaluation form.

A second performance evaluation, date of second evaluation, showed that you still needed to improve your performance in the following required areas:

On insert date warning letter was sent, a letter of warning was issued to you via certified mail, which outlined immediate corrective action concerning your poor performance. Your continued failure to follow insert expectations, guidelines, conduct, job duties, etc. is inexcusable and we can no longer allow your continued performance to endanger the morale, affect other employees' performance, etc. As of Current Date, your employment with Company Name is terminated.

I am enclosing a package of information for your reference regarding termination of your employment. I strongly suggest you read through this in order to understand your rights and obligations concerning your separation of employment from Company Name. If you have any questions, please contact the Human Resources Manager and not your Supervisor concerning this termination.

Human Resources Manager

cc: Human Resources Manager

Department Manager

Personnel File

The complete Employee Termination Letter - with the actual formatting and layout - is available in this Contract Pack.
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Related documents may be used in conjunction with this document depending on your situation. Many related documents are intended for use as part of a contract management system.

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