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Use the Formal Record Hold Investigation Form to identify records needing to be preserved as part of a litigation hold.
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Related documents may be used in conjunction with this document depending on your situation. Many related documents are intended for use as part of a contract management system.

Related Documents:
Formal Record Hold Investigation Form
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How do you write a Formal Record Hold Investigation Form document?

company name Formal Hold Investigation Form current date Records Custodians Name. Insert name of record keeper Legal Hold Team Representative. Insert name of representative Case ID Number. contract reference number Request for Legal Hold Information. Provide the details of the case and instructions to list and identify content. Use this form to document the articles that need to be preserved as part of the litigation hold.

Data Owners Name Content Description Data Collection Site file share mailbox backup workstation smart phone etc. Data Custodians Network and or Physical Location mapped drive file cabinet Preserve Article. n Preservation method Filled in by Litigation Response Team

How to write my Release of Legal Hold Notice Form document (alternate or related contract document)

company name Release of Legal Hold Notice Form current date Records Custodians Name or Department. Insert name of record keeper Case ID Number. contract reference number Release of Legal Hold This is to provide notification to the records owners departments of the release of data and company name will resume normal retention and destruction processes. If records were scheduled for destruction during the litigation hold period the records department will proceed with the destruction process outlined in the Records Program Policies and Procedures. List of records that were under legal hold for specified owner or department Data Owners Name Content Description Data Collection Site file share mailbox backup workstation smart phone etc. Data Custodians Network and or Physical Location mapped drive file cabinet

Requires signature of the department or records owner for acknowledgement of the notification. PRINTED NAME AUTHORIZED SIGNATURE DATE

How to write my Authorization for Records Destruction Form document (alternate or related contract document)

company name Authorization for Records Destruction Form Dept. Name. Department Location. Building Authorized Content Owner Or Department Manager. Name Title Phone Email Department Records Liaison. Name Title Phone Email Describe the content of the records to be destroyed such as. Invoices Contracts Sales Orders Bid Documents Annual Review etc. List Record Types Retention i. e. year Media Type Physical or Electronic Volume pages or file size Disposition Method Shred Delete etc Disposition Date 1. Record Type 2. Record Type 3. Record Type 4. Record Type 5. Record Type 6. Record Type 7. Record Type 8. Record Type 9. Record Type 10. Record Type

I certify that no legal hold has been placed on the records listed above and that they are past the retention period specified by the company name Retention Schedule and that all regulatory audits have been reviewed. PRINTED NAME AUTHORIZED SIGNATURE DATE WITNESS NAME SIGNATURE DATE

How do you write a Formal Record Hold Notice Form document? (alternate or related contract document)

company name Formal Litigation Hold Notice Form current date Records Custodians Name. Insert name of record keeper Name of Requestor. Insert name of person requesting record hold Case ID Number. contract reference number

Detailed Legal Hold Information. Provide the details of the case and instructions to implement the Hold Notice Procedure * List the nature and specifics of the complaint or threat * Identify the party making the claim Notice of intent to investigate. * Local workstation Laptop and or department computer

* Personal share or personal folders on servers * Home computer or smart phones * Email journals backups and archives * Removable storage media * Physical department files on and off site Use the Formal Hold Investigation Form to list all relevant documents. You will be notified after the content has been reviewed and the records to be placed on hold have been verified. Requires signature of the department or records owner for acknowledgement of the notification. PRINTED NAME AUTHORIZED SIGNATURE DATE

How do you write a Application for Records Retention Form document? (alternate or related contract document)

company name Application for Records Retention Form Dept. Name. Department Location. Building Department Manager. Name Title Phone Email Department Records Liaison. Name Title Phone Email Describe the content of the records to be stored such as. Invoices Contracts Sales Orders Bid Documents Annual Review etc. List Record Types Retention i. e. year Legal Regulations

SOX HIPPA PCI etc. Media Type Physical or Electronic Search Metadata Access Requirements Estimated Volume pages or file size 1. Record Type 2. Record Type 3. Record Type 4. Record Type 5. Record Type 6. Record Type 7. Record Type 8. Record Type 9. Record Type 10. Record Type PRINTED NAME AUTHORIZED SIGNATURE DATE

Writing the Record Retention Schedule Change Form document (alternate or related contract document)

company name Retention Schedule Change Request Form current date Division Department. Insert division or department name Name of Requestor. Insert name of person requesting change Type of Record Name. Insert type of record to be changed Change Request. Complete information regarding the request for change

Reason for Change to Retention Schedule. in the space below provide an explanation for the change i. e. legal business or audit requirement. Approved By signator authorized signature or signer. Division Department Manager PRINTED NAME Division Department Manager AUTHORIZED SIGNATURE DATE Records Administrator PRINTED NAME Records Administrator

AUTHORIZED SIGNATURE DATE Legal PRINTED NAME Legal AUTHORIZED SIGNATURE DATE Change Effective in Schedules or Policy. DATE

Writing the Letter of Intent Agreement document (example of another included contract document)

LETTER OF INTENT This letter of intent confirms the mutual intention of the undersigned which may hereinafter be referred to as the parties to enter into potential transaction described herein this current day day of current month current year between. company name Party AND company name Party address address city state or province city state or province zip or postal code zip or postal code

This document in and of itself does not represent an enforceable legal contract. Terms of Agreement The terms of the proposed transaction are as follows. 1. Summary of Intent. Insert summary of terms for letter of intent. 2. Consideration.

Insert consideration compensation or financial terms. 3. Due Diligence and Review. Upon execution of this letter of intent parties will allow Insert whether the terms include an examination of financial accounting legal historical or intellectual property information including any business records communication disclosures contracts or any other legal documents. Any information obtained during this period shall be bound by the terms of Confidentiality Agreement executed by the parties dated date the Confidentiality Agreement The parties pledge full cooperation in order to complete the due diligence and review period without unreasonable delay. 4. Purchase Agreement. All terms and conditions contained within the proposed transaction will be fully contained within the Purchase Agreement. Neither party shall be bound by any written or oral statements whether made by the respective parties or their designated agents employees or assigns that concern the Purchase Agreement that may arise out of discussion or negotiation. 5. Closing Date. Parties agree to closing date of Insert Closing Date which both parties shall agree to be the date in which both Due Diligence and Review must be complete and all Terms and Conditions contained within the Purchase Agreement. 6. Conduct in Ordinary Course.

All terms are subject to the parties continuing to conduct their business in the ordinary course and having no material adverse change in business condition finances litigation prospects governmental action or any material change not disclosed at the time of the closing date. 7. Continuity Employment. Insert Business Continuity and Employment terms here. 8. Expediency. Parties agree that TIME IS OF THE ESSENCE and both shall use all reasonable efforts to complete the Due Diligence and Review period and to sign the Purchase Agreement on or before Insert Signature Date and subsequently to close the transaction as promptly as practicable thereafter. 9. Expenses.

Parties shall be responsible for their own expenses incident to this letter of intent the Review and Due Diligence period the Purchase Agreement and all related transaction costs except where explicitly noted in the Purchase Agreement. 10. Public Announcements. Neither party shall make any public announcement of the proposed transaction contemplated within this letter or of the execution of the Purchase Agreement without the express written approval of the other party. The above shall not restrict in any way either partys ability to communicate information concerning this letter of intent the Due Diligence and Review period the transactions contemplated and work product or information used by either party its agents or designees including information relevant to third parties whose consent shall be required in connection with the transaction contemplated by this letter of intent. 11. Exclusive Negotiating Rights. Both parties agree that for period of Insert Days Here that their officers directors employees agents or assigns shall not solicit initiate encourage whether directly or indirectly or accept any offer or proposal regarding Insert statement summary of what this letter is about e. g. Acquisition by any person or entity other than the parties listed in this letter of intent including without limitation any purchase or disposition of assets mergers sale of stock or securities equity or any other action that is not considered to be normal and ordinary and within the ordinary course of business conducted. 12. Remedy of Law. Each party acknowledges and agrees that due to the nature of the information exchanged in this letter of intent and the period of time up until the Closing Date there can be no adequate remedy of law for any breach of its obligations hereunder which breach may result in irreparable harm. Upon any such breach or any threat thereof the aggrieved party shall be entitled to appropriate equitable relief in addition to whatever remedies it might have at law. In the event that any of the provisions of this Agreement shall be held by court to be overbroad as to scope such provision or provisions shall be limited or eliminated to the minimum extent necessary so that this Agreement shall otherwise remain compatible with the law as it shall appear. 13. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of state or province. Exclusive jurisdiction and venue shall be in the county County state or province Superior Court.

14. Entire Agreement. This Agreement supersedes all prior discussions and writings and constitutes the entire agreement between the parties with respect to the subject matter hereof. The prevailing party in any action to enforce this Agreement shall be entitled to costs and attorneys fees. 15. Binding Effect. This Agreement shall be binding upon and inure to the benefit of both parties and their respective successors and assigns. Neither party may assign any of its obligations under this Agreement without prior written consent. Both parties represent and warrant that on the date first written above they are authorized to enter into this Agreement in its entirety and duly bind their respective principals by their signatures below.

EXECUTED as of the date first written above. company name By signator authorized signature or signer. Job title of signator authorized signature or signer. Date when the contact was signed

company name By signator authorized signature or signer. Job title of signator authorized signature or signer. Date when the contact was signed Party Initials Party Initials

How to write my Durable Power of Attorney Agreement document (example of another included contract document)

DURABLE POWER OF ATTORNEY Declarations I contract first name contract last name the undersigned residing at Insert Address Insert City Insert State Insert Zip do hereby appoint Insert Designated Agent Name "Designated Agent" of Insert Designated Agent’s Full Address as my attorney in fact to handle all of my obligations and duties that handle on daily basis. Insert Designated Agent Name is hereby granted the power of delegation and substitution in regard to the administration of my obligations and duties. This Durable Power of Attorney shall become effective on the date below and shall remain in effect until my death. This Durable Power of Attorney may be rescinded by either party by providing written notice to both the undersigned and the Designated Agent. Agreements I hereby revoke as of the date on this agreement all previous powers of attorney in existence except for any Health Care Directive which shall remain in full force. Once executed by all listed parties and notarized this document shall be interpreted as my durable power of attorney and my authorization for my Designated Agent to have the full power and authority to act on my behalf as it relates to all of my property and affairs. In addition to the above powers and duties also wish my Designated Agent to make provisions for the following property and affairs.

Insert additional actions to be taken on behalf of the undersigned. I do hereby indemnify and hold harmless the person acting as my Designated Agent from and against any and all claims judgments awards costs expenses damages and liabilities including reasonable attorney fees of whatsoever kind and nature that may be asserted granted or imposed against Designated Agent directly or indirectly arising from or in connection with the execution of this Durable Power of Attorney as well as any error or omission made in good faith by my Designated Agent while carrying out such duties. Designated Agent shall not be held responsible for delay or failure in performance hereunder caused by acts of third parties nature strikes embargoes fires war or other causes beyond Designated Agent’s reasonable control. If any provision of this agreement is held to be unenforceable the enforceability of the remaining provisions shall in no way be affected or impaired thereby. This agreement and any disputes arising hereunder shall be governed by the laws of state or province without regard to conflicts of law principles. failure by any party to exercise or delay in exercising right or power conferred upon it in this agreement shall not operate as waiver of any such right or power. Designated Agent shall be compensated for his her services at rate of Insert rate here or as determined by law and shall be reimbursed for all expenses deemed ordinary and necessary that are incurred during the execution of any duties as my Designated Agent. Each party represents and warrants that on the date first written above they are authorized to enter into this Agreement in entirety and duly bind their respective principals by their signature below. EXECUTED as of the date written below. contract first name contract last name By signator authorized signature or signer.

Print name. Date when the contact was signed Insert Designated Agent Name By signator authorized signature or signer. Print name. Date when the contact was signed Acknowledgment This document was acknowledged before me on this current day day of current month current year by Insert Designated Agent Name Notarys full legal name

Notary public signature. Notary full name. Commission expiration. State of. County of.

How do you write a General Release Agreement document? (example of another included contract document)

GENERAL RELEASE AGREEMENT Declarations company name Grantor is releasing contract first name contract last name Grantee from all known claims damages liability or other obligations arising prior to the date on this Agreement. Agreements I the undersigned residing at Contract Address do hereby consent to release contract first name contract last name from all claims or obligations known or unknown for the following. Insert the scope of the release incident or claim of liability including dates.

I further attest that have not assigned any of my rights concerning any claims or obligations covered under this agreement to any third party or individual. I further agree that this release shall bind myself and my successors. In witness whereof the parties have executed this Agreement this current day day of current month current year. Grantor Job title of signator authorized signature or signer. Grantee. Job title of signator authorized signature or signer. Date of Agreement.

A Document from Contract Pack

The editable Formal Record Hold Investigation Form template - complete with the actual formatting and layout is available in the retail Contract Packs.
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