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How to write your own Formal Record Hold Notice Form

You can create your own customized editable version of this contract document using Proposal Kit Professional. Follow these steps to get started.


Use the Formal Record Hold Notice Form to provide details of a legal case and list all relevant documents. This letter provides notice of documents to be reviewed and placed on hold so they will not be destroyed or disposed of.
Document Length: 1 Page
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1. Get Proposal Kit Professional that includes this business contract document.

This Formal Record Hold Notice Form is included in editable Word format that can be customized in Word or by using the included Wizard software.

2. Download and install after ordering.

Once you have ordered and downloaded your Proposal Kit Professional you will have all the content you need to get started with your own formal declaration.

3. Customize the contract template with your own information.

You can customize the contract document as much as you need. You can also use the included Wizard software to automate merging in name/address data.

Formal Record Hold Notice Form

How do you write a Formal Record Hold Notice Form document?

Formal Litigation Hold Notice Form

Current Date

Records Custodian's Name: Insert name of record keeper. Name of Requestor: Insert name of person requesting record hold. Case ID Number: Contract Reference Number.

Detailed Legal Hold Information:

Provide the details of the case and instructions to implement the Hold Notice Procedure. List the nature and specifics of the complaint or threat. Identify the party making the claim.

Notice of intent to investigate:

Local workstation - Laptop and/or department computer. Personal share or personal folders on servers. Home computer or smart phones. Email journals, backups, and archives.

Removable storage media

Physical department files on and off site. Use the Formal Hold Investigation Form to list all relevant documents. You will be notified after the content has been reviewed and the records to be placed on hold have been verified.

Requires signature of the department or records owner for acknowledgement of the notification.

The complete Formal Record Hold Notice Form - with the actual formatting and layout - is available in this Contract Pack.
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Related documents may be used in conjunction with this document depending on your situation. Many related documents are intended for use as part of a contract management system.

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