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Formal Litigation Hold Notice Form

Current Date

Records Custodian's Name: Insert name of record keeper. Name of Requestor: Insert name of person requesting record hold. Case ID Number: Contract Reference Number.

Detailed Legal Hold Information:

Provide the details of the case and instructions to implement the Hold Notice Procedure. List the nature and specifics of the complaint or threat. Identify the party making the claim.

Notice of intent to investigate:

Local workstation - Laptop and/or department computer. Personal share or personal folders on servers. Home computer or smart phones. Email journals, backups, and archives.

Removable storage media

Physical department files on and off site. Use the Formal Hold Investigation Form to list all relevant documents. You will be notified after the content has been reviewed and the records to be placed on hold have been verified.

Requires signature of the department or records owner for acknowledgement of the notification.