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Cleaning Contract Proposal Template Concepts
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How to write your Cleaning Contract Proposal Template

With a Proposal Pack, you can create variations of this document of any length to suit your specific needs. This template is built using the Proposal Pack Wizard software included with any Proposal Pack or the Proposal Kit Professional bundle.

We typically include more chapters in the templates than most people will need to give everyone more variety in the chapters they may need. You can trim down a long template by removing pages you do not need or combining multiple chapter topics into one page.

Proposal Pack for Any Business

( Design themes, color schemes, fonts, and images are all customizable )

This set of chapters was selected for crafting a comprehensive cleaning contract business proposal. This document was created for a cleaning company to outline their services, costs, and qualifications in a structured and professional manner to prospective clients or to renew contracts with existing clients.

You can also create countless variations of this document to suit your needs using the included library of 2200+ chapters.
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I have been using Proposal Pack and Proposal Wizard since 2010. Both are great stand alone products, but they have better efficiency when used together. The Proposal Wizard integrates very well with Microsoft Word and Windows. Writing proposals are easier and faster with this product. All you have to do is choose from the menu and the program formats the proposal pages for you. I write grants for non-profit agencies. I have written over 100 proposals using this product. I have 100% satisfied customers often with repeat business."

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Popular Proposal Pack Design Themes

The Proposal Pack for Any Business is a plain text design theme that does not include a visual design theme with logos or background photos. These design themes are commonly used to create this template. Any Proposal Pack can be used to create this template. Select a design theme based on your personal preferences for the visual look of the templates.

Use Cases for the Cleaning Contract Proposal Template

  • A cleaning service provider bidding for a new commercial building contract.
  • A janitorial company proposing services to a school district.
  • A residential cleaning service expanding their offerings into office cleaning.
  • A specialized cleaning company (e.g., medical facilities, industrial sites) detailing their unique capabilities.
  • A startup cleaning business presenting their services to local businesses.
  • An existing cleaning service seeking to renew a contract with a long-term client.
  • A cleaning franchise presenting standardized services to a potential franchisee.
  • A company pitching environmentally friendly cleaning solutions to eco-conscious clients.
  • A service provider outlining pandemic response cleaning services to healthcare facilities.
  • A cleaning business proposing additional services like window cleaning and deep cleaning for a seasonal promotion.

Chapters Suggested for the Cleaning Contract Proposal Template

Cover Letter, Title Page, Table of Contents, Executive Summary, Needs Assessment, Services Provided, Cost Summary, Price List, Company History, Staffing, Certifications, Health and Safety Plan, Environmental Sustainability, Insurance, Client Testimonials, Guarantee, Terms and Conditions, Acceptance

Copy and paste this chapter list into the Proposal Pack Wizard's 'Select by AI' screen to build the Cleaning Contract Proposal Template. The Wizard is included with any Proposal Pack or the Proposal Kit Professional.

While the chapter list for this layout has been AI-generated, the Word template that the Proposal Kit software will create is 100% human-written content.

Components of the Cleaning Contract Proposal Template

Creating the Cleaning Contract Proposal Template involves assembling several chapters and filling them in with your details. While there's no one-size-fits-all template for every situation, Proposal Kit offers layouts that can be customized using its extensive chapter template library. The Wizard software builds this template for you, customized to your needs. The Wizard software is included in every Proposal Pack and the Proposal Kit Professional. You can customize this list of chapters as needed in the Wizard software, such as adding additional chapters, removing chapters, and changing the order of chapters.

Cover Letter

This opening letter serves as a friendly introduction to the cleaning company. It highlights the company's commitment to providing quality services and sets the tone for the proposal. This personalized greeting helps establish a connection with the potential client.

Title Page

This page includes the name of the proposal, the name of the prospective client, and the date. It serves as the front page of the document, giving a professional first impression and clearly identifying what the document is for and whom it is addressed to.

Table of Contents

This section organizes the proposal by listing all the chapters included, along with their respective page numbers. It helps the reader easily navigate through the document and find specific sections quickly.

Executive Summary

This concise summary outlines the key points of the proposal, including the main services offered and the unique qualifications of the cleaning company. It is designed to grab the attention of the decision-makers and encourage them to read further.

Needs Assessment

In this chapter, the specific cleaning needs of the prospective client are addressed. It shows that the cleaning company understands the challenges and requirements of the client's facility and suggests tailored solutions.

Services Provided

Here, the document details all the cleaning services that the company offers. It may include daily cleaning routines, deep cleaning services, specialized sanitation services, and any additional services like window cleaning or pandemic response cleaning.

Cost Summary

This financial chapter provides an overview of the total costs associated with the proposed cleaning services. Utilizing the Proposal Kit's line-item database, it can automatically populate detailed costs, offering a clear and accurate financial breakdown.

Price List

A detailed list of prices for individual services offered by the cleaning company. This helps the client understand the cost per service and assists in making informed decisions about selecting specific services based on their budget.

Company History

This section provides background information about the cleaning company, including years of experience, growth, and major achievements. It builds credibility and trust by showcasing the company's established track record.


Describes the team that will be assigned to the client's project, highlighting their qualifications, experience, and roles. It reassures the client that competent and skilled professionals will handle their cleaning needs.


Lists all relevant industry certifications that the cleaning company holds. This demonstrates compliance with industry standards and a commitment to quality and professionalism in cleaning services.

Health and Safety Plan

Outlines the safety measures and health protocols the cleaning company follows to ensure a safe environment during cleaning operations. This is particularly important for sites requiring stringent hygiene standards, like medical facilities.

Environmental Sustainability

This chapter discusses the eco-friendly practices the cleaning company employs in its operations, such as using green cleaning products and waste reduction strategies. It appeals to clients interested in sustainable and environmentally responsible vendors.


Details the insurance coverage that the cleaning company carries, providing assurance to the client that they are protected from liability and potential risks associated with cleaning services.

Client Testimonials

Features positive feedback and endorsements from past and current clients. This section serves as a powerful tool for building trust and illustrating the client satisfaction and effectiveness of the cleaning services provided.


Explains any satisfaction guarantees or service quality commitments offered by the cleaning company. This shows confidence in their services and reduces the perceived risk for new clients.

Terms and Conditions

Details the legal agreements, payment terms, contract duration, and other conditions of the service arrangement. This section helps clarify the responsibilities and expectations for both parties to prevent future disputes.


The final part of the proposal where the client can formally agree to the terms and initiate the contract. This may include a signature line for the client to sign, indicating their approval and acceptance of the proposal.

This template is also referred to as

  • Janitorial Services Proposal
  • Commercial Cleaning Bid Document
  • Office Cleaning Proposal Template
  • Residential Cleaning Services Proposal
  • Eco-Friendly Cleaning Proposal
  • Industrial Cleaning Contract Template
  • School Cleaning Services Bid
  • Medical Facility Sanitation Proposal
  • Pandemic Disinfection Services Proposal
  • Cleaning Franchise Tender Document

How to create the Cleaning Contract Proposal Template with Proposal Pack Wizard

You can create this document using any of the logo-designed Proposal Packs. Pick any Proposal Pack with a logo design theme you like best; they will all work equally well. The Proposal Pack for Any Business has no extra logos or colors added. It is designed to be used plainly or customized with your logos and graphics.

This is a recipe for a template you can build in the Proposal Pack Wizard software using any of the Proposal Pack design themes. This template uses a new feature in the Wizard software for creating templates based on lists of chapters selected by the Business Proposal Outline Creator for Proposal Kit OpenAI GPT. We've used the GPT to generate this template recipe that you can paste into the Wizard's 'Select by AI' screen when selecting the templates for your project document. This Wizard feature will auto-select all the chapters generated by the GPT and map any mismatches to Proposal Kit chapter templates as best possible. This is a new experimental feature of the Proposal Pack Wizard software.

See this article, How to Streamline Your Business with AI Proposal Writer Tools, for more details on using ChatGPT to create your proposal outlines that can then be made by the Proposal Kit software.

If you have a ChatGPT Plus subscription for custom GPTs, use the Business Proposal Outline Creator for Proposal Kit OpenAI GPT to generate custom proposal chapter lists.

The Proposal Pack design theme you purchase will determine the visual look of this template. The screenshot above only shows the plain generic design theme.

We include a library of chapters to be assembled based on your needs. All proposals are different and have different needs and goals. We designed the Proposal Packs so you can customize the documents to suit your needs.

You will best create this document using the Proposal Pack Wizard - Expert Edition software to select this template and build it in the Proposal Pack logo design theme of your choice along with any desired customizations (such as adding additional chapters, removing unneeded chapters, changing the order of chapters, and importing your company logo). This template outlines a proposal for the described situation. Each user is responsible for typing in the actual content of the provided pages with their information to complete the proposal.

You create this template using the Wizard software, which includes the entire Proposal Pack library and software. We include the Expert Edition of the software in the Proposal Kit Professional bundle. Microsoft Word for Windows is required to use the customizing software.

How to Build Proposal Template from an AI Outline

This video shows how to build a Word format proposal template using the Proposal Pack Wizard software from an AI-generated outline. This video is illustrated with pre-created AI outlines of chapters that are pasted into the Wizard software, which then generates a Word document from the outline.

Key Takeaways

  • The Cleaning Contract Proposal Template is built using a Proposal Pack or the Professional bundle using the included Wizard software.
  • You can create unlimited custom variations of this template.
  • The Wizard software automates quotes and other financial pages with a line-item database.
  • There are no ongoing subscription fees. You get lifetime unlimited use.
  • Proposal Kit is made for freelancers, small businesses, and non-profits.
  • Proposal Kit product content (templates, samples, software) is 100% written by humans.
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