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Cleaning Services Proposal Concepts

You also get the following Excel spreadsheet with the static Word template:
Cost Summary Calculator

Excel spreadsheets are only used with the static Word template. If you get a Proposal Pack or the Professional Bundle, these pages are calculated and built using an automated line-item database in the included software.

What's Included
This single static template
Calculator spreadsheets
Create variations of this template
All 2200 chapter templates
All 700 proposal layouts
All 200 completed samples
Novice quoting software
All 340 contract templates
All 110 project templates
Expert quoting software
Document branding features

How to write your Cleaning Services Proposal

We include this 11 page layout with every Proposal Pack. If you want this template to have a different visual design theme than the one illustrated here, purchase any Proposal Pack design and create this template using the purchased design theme. If you get a Proposal Pack or the Professional Bundle, you can also make any variation of this template with different chapters to suit your needs.

We typically include more chapters in the templates than most people will need to give everyone more variety in the chapters they may need. You can trim down a long template by removing pages you do not need or combining multiple chapter topics into one page.

Proposal Pack for Any Business Screenshot of Pages

( Design themes, color schemes, fonts, and images are all customizable )

This set of templates was created for a cleaning or maid services provider as a basic services proposal.

You can also create countless variations of this document to suit your needs using the included library of 2200+ chapters if ordering a Proposal Pack or Pro Bundle.
Quote Logo What Our Clients Say

I have used it to prepare many documents in my business. The templates and advise assist the business owner as myself to develop the correct documents necessary for my business functions."

Domenick Presa
DG Business Solutions Inc.

Crafting a Winning Cleaning Services Proposal with Proposal Kit

What is the best way to write a cleaning services proposal, especially if you're new to this? Look no further than the Proposal Kit template library and Wizard software program. This comprehensive tool is your one-stop solution, designed to ease the proposal writing process for janitorial services. With its extensive range of templates and a line item quoting database system, Proposal Kit facilitates the creation of detailed cost summaries, quotes, estimates, budgets, and other financial documents essential for a compelling proposal.

All Proposal Packs and the Professional Bundle include completed examples of cleaning services proposals for janitorial companies and janitorial design themes to help you create your own engaging proposal.

Types of Projects for Janitorial Services Proposals

Cleaning services providers can utilize Proposal Kit for a variety of projects, including:

  • Commercial office cleaning
  • Residential maid services
  • Post-construction cleanups
  • Healthcare facility sanitation
  • School and university janitorial services
  • Retail store cleaning
  • Industrial site maintenance
  • Event and venue cleanup
  • Hospitality and hotel housekeeping
  • Public transportation cleaning
  • Government facilities


If you're responsible for creating a proposal for any of these services, the Proposal Kit can dramatically simplify your work.

Essential Proposal Kit Templates for Cleaning Services

The Proposal Kit software includes numerous templates perfect for crafting your cleaning or maid services proposal. Here's how you can apply some of these templates:


Begin your proposal with a concise introduction that presents your cleaning or maid service company in a positive light. Highlight the core principles that guide your business, such as reliability, excellence in service, and attention to detail. This initial overview sets the stage for what follows, giving the potential client a glimpse of your company's values and the high-quality services you offer.

Client Summary

In the Client Summary section, personalize your proposal by identifying the specific needs of the potential client. Demonstrate understanding of their requirements, whether seeking regular office cleaning, deep cleaning services for residential properties, or specialized janitorial services. By showing that you have taken the time to consider their unique situation, you communicate your commitment to providing tailored solutions.

What We Do

Detail the range of cleaning services your company provides, from standard janitorial tasks to more specialized services like carpet cleaning, window washing, and disinfection. Highlight what sets your services apart from competitors, such as using eco-friendly cleaning products, offering flexible scheduling, or having a highly trained staff. This section is your opportunity to showcase the breadth and quality of your services.


Specify the cleanup tasks you perform, adhering to high standards of cleanliness and hygiene. Outline your protocols for different areas, such as kitchens, bathrooms, office spaces, and public regions, demonstrating your thorough approach. The Cleanup page assures clients of your commitment to meet and exceed their expectations for cleanliness.

Company History

Share the story of your company's foundation, growth, and the milestones you've achieved. Highlighting your years of experience, your team's training, and any awards or recognitions your company has received builds credibility and trust with potential clients. Including success stories or case studies can further illustrate your capabilities and the positive impact of your services.

Services Provided

Provide an exhaustive list of all your cleaning services, allowing clients to understand the scope of your capabilities fully. This could range from daily cleaning services to post-construction cleanups to specialized sanitation services. Detailing the services helps clients identify the ones that best meet their needs, facilitating a customized service package.


Offer a precise, detailed estimate of the costs associated with your cleaning services. Utilize the quoting database system to itemize services and their respective costs, ensuring accuracy and transparency. The Estimate helps manage client expectations and demonstrates your company's honesty and professionalism in handling financial aspects.


Strengthen your proposal by including testimonials and references from satisfied customers. Positive feedback from past clients is a powerful endorsement of your services, reliability, and the quality of your work. This section can significantly influence a potential client's decision, as it provides real-world evidence of your company's excellence in service.

These chapter templates represent just a fraction of the resources available through the Proposal Kit, allowing you to comprehensively customize your proposal to cover all necessary topics.

Success Stories Using Proposal Kit

Melinda's Clean Sweep with Sparkle Cleaners

At the helm of Sparkle Cleaners, Melinda faced the challenge of breaking through in a competitive market to land a significant contract. Knowing the importance of a first impression, Melinda turned to Proposal Kit to elevate her proposal above the competition. The software's user-friendly interface allowed her to quickly find templates that matched her company's service offerings, including eco-friendly cleaning options that were a key selling point for her business. The Proposal Kit's line item quoting database was instrumental in providing a detailed and transparent cost estimate, breaking the services into understandable parts for the client-this showcased Sparkle Cleaners' comprehensive service offerings and their commitment to transparency and fairness in pricing. The resulting proposal was not just a document; it was a testament to Melinda's dedication and the ethos of Sparkle Cleaners, ultimately convincing the client that they were the right choice for their cleaning needs.

Leo Beats the Clock at Bright Horizons Cleaning

Leo found himself in a crunch, with a deadline looming and the daunting task of creating a proposal that would not only meet but exceed his boss's expectations. The clock was ticking, and Leo needed a time-efficient and effective solution. He found his answer in the Proposal Kit, which provided a structured approach to proposal writing, eliminating the guesswork and saving valuable time. By leveraging the AI writing tools, Leo injected a personalized touch into the proposal, incorporating key messages and unique selling propositions directly from Bright Horizons Cleaning's website. This strategic use of technology ensured that he completed the proposal on time and enriched it with content that perfectly encapsulated the company's value proposition. Leo's ability to deliver under pressure was met with accolades from his superiors, setting a new standard for proposal quality within the company.

Taylor's Global Initiative with Green World

Taylor embarked on a mission to procure cleaning services for Green World, a non-profit with a global footprint. The challenge was to create an RFP that was both inclusive of their diverse needs and attractive to top-tier cleaning service providers. Proposal Kit emerged as the tool of choice, offering a straightforward path to drafting a comprehensive and clear RFP. The templates provided by Proposal Kit allowed Taylor to outline Green World's specific requirements, from eco-friendly cleaning practices to the logistical challenges of operating in multiple countries. This clarity and specificity attracted bids from cleaning services that were competitive in pricing and aligned with Green World's values and operational scope. Taylor's effective use of the Proposal Kit thus played a pivotal role in ensuring that Green World could continue its work across the globe in clean and safe environments, furthering its mission without compromise.


From small business owners like Melinda to employees facing deadlines like Leo and volunteers like Taylor creating RFPs, the Proposal Kit is invaluable for writing janitorial proposals. Proposal Kit simplifies the proposal writing process by providing a wide array of templates and a powerful software system, ensuring that your cleaning services proposal is professional, detailed, and tailored to meet your client's needs. Writing a proposal for commercial cleaning services is just one part of marketing your cleaning services business.

Whether you're drafting a janitorial or a comprehensive cleaning services proposal, Proposal Kit is the solution to overcoming your proposal writing challenges. With Proposal Kit, you can craft winning proposals that showcase your services and cater precisely to your client's needs, securing your success in the competitive cleaning services industry.

Chapter Templates Used in the Cleaning Services Proposal

Cover Letter, Title Page, Table of Contents, Client Summary, Cost Summary, What We Do, Cleanup, Company History, Services Provided, References, Back Page

Cleaning Services Proposal Calculator Spreadheets

These Excel calculator spreadsheets are included with this template. If you purchase a Proposal Pack or the Professional Bundle, these proposal pages are generated using an automated line-item database in the included Wizard software. The calculator spreadsheets are intended for use when purchasing only the static Word template.

Cost Summary Calculator

You use this proposal for

  • General business proposal
  • Non-technical proposal
  • Service sales proposal
  • Janitorial, cleaning proposal

How to create the Cleaning Services Proposal with Proposal Pack Wizard

You can create this document using any of the logo-designed Proposal Packs. Pick any Proposal Pack with a logo design theme you like best; they will all work equally well. The Proposal Pack for Any Business is the pack with no extra added logos or colors - designed to be used plain or for you to customize with your logos and graphics.

The Proposal Pack design theme you purchase will determine the visual look of this template. The screenshot above only shows the plain generic design theme. Names and stories in examples are fictional; however, the templates are from real client use cases.

We include a library of chapters to be assembled based on your needs. All proposals are different and have different needs and goals. We designed Proposal Pack so you can customize the documents to suit your needs.

You will best create this document using the Proposal Pack Wizard - Expert Edition software to select this template and build it in the Proposal Pack logo design theme of your choice along with any desired customizations (such as adding additional chapters, removing unneeded chapters, changing the order of chapters, and importing your company logo). This template outlines a proposal for the described situation. Each user is responsible for typing in the actual content of the provided pages with their information to complete the proposal.

You create this template using the Wizard software with an entire Proposal Pack library and software. We include the Expert Edition of the software in the Proposal Kit Professional bundle. Microsoft Word for Windows is required to use the customizing software. You can also edit Word document templates in other office software such as Word for Mac. We will assist Mac users in assembling complex templates for their first project if they do not have the required platform to run the Wizard software.

You only get the single assembled Word document if purchased as a stand-alone template. The individual template products - Cleaning Services Proposal - include no other templates, samples, or software.

How to Build Templates Featured on Proposal Kit Website

Many people find the Proposal Kit website after searching for a specific proposal. Once you've purchased and installed the software, how do you build that template you found in the first place? This video shows you how to build any proposal you see on the Proposal Kit website.

Key Takeaways

  • The Cleaning Services Proposal is available as a ready-to-edit template.
  • You can create unlimited custom variations of this template using a Proposal Pack or the Professional Bundle.
  • Using a Proposal Pack or Professional Bundle, you can automate quotes and other financial pages with a line-item database.
  • There are no ongoing subscription fees. You get lifetime unlimited use.
  • We made Proposal Kit for freelancers, small businesses, and non-profits.
  • Proposal Kit product content (templates, samples, software) is 100% written by humans.
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