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Commercial Cleaning Proposal Template Concepts
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How to write your Commercial Cleaning Proposal Template

With a Proposal Pack, you can create variations of this document of any length to suit your specific needs. This template is built using the Proposal Pack Wizard software included with any Proposal Pack or the Proposal Kit Professional bundle.

We typically include more chapters in the templates than most people will need to give everyone more variety in the chapters they may need. You can trim down a long template by removing pages you do not need or combining multiple chapter topics into one page.

Proposal Pack for Any Business

( Design themes, color schemes, fonts, and images are all customizable )

This set of chapters was selected for crafting a comprehensive proposal aimed at securing commercial cleaning contracts. This document was created for a commercial cleaning business to outline their services, provide detailed pricing, and demonstrate their industry experience to prospective clients.

You can also create countless variations of this document to suit your needs using the included library of 2200+ chapters.
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Popular Proposal Pack Design Themes

The Proposal Pack for Any Business is a plain text design theme that does not include a visual design theme with logos or background photos. These design themes are commonly used to create this template. Any Proposal Pack can be used to create this template. Select a design theme based on your personal preferences for the visual look of the templates.

Use Cases for the Commercial Cleaning Proposal Template

  • Submitting a bid for a commercial office cleaning contract.
  • Proposing cleaning services for medical facilities.
  • Offering janitorial services to educational institutions.
  • Bidding on government building cleaning contracts.
  • Proposing to manage cleaning services for large event venues.
  • Offering specialized cleaning services for industrial environments.
  • Renewing an existing cleaning service contract with enhanced services.
  • Proposing eco-friendly cleaning solutions for environmentally conscious clients.
  • Introducing technology-driven cleaning services like robotic cleaners.
  • Expanding cleaning service offerings to new geographical areas.

Chapters Suggested for the Commercial Cleaning Proposal Template

Cover Letter, Title Page, Table of Contents, Executive Summary, Needs Assessment, Services Provided, Cost Summary, Guarantee, Company History, Team Members, Client Testimonials, Policies, Insurance, Health and Safety Plan, Environmental Sustainability, Back Page

Copy and paste this chapter list into the Proposal Pack Wizard's 'Select by AI' screen to build the Commercial Cleaning Proposal Template. The Wizard is included with any Proposal Pack or the Proposal Kit Professional.

While the chapter list for this layout has been AI-generated, the Word template that the Proposal Kit software will create is 100% human-written content.

Components of the Commercial Cleaning Proposal Template

Creating the Commercial Cleaning Proposal Template involves assembling several chapters and filling them in with your details. While there's no one-size-fits-all template for every situation, Proposal Kit offers layouts that can be customized using its extensive chapter template library. The Wizard software builds this template for you, customized to your needs. The Wizard software is included in every Proposal Pack and the Proposal Kit Professional. You can customize this list of chapters as needed in the Wizard software, such as adding additional chapters, removing chapters, and changing the order of chapters.

Cover Letter

The Cover Letter introduces your commercial cleaning business to the prospective client. It should be personalized for each recipient, briefly outlining your intent to provide cleaning services and expressing your enthusiasm for the opportunity.

Title Page

The Title Page serves as the front face of your proposal, presenting the name of the proposal, your company name, and the date. It should look professional and be clear and straightforward.

Table of Contents

The Table of Contents lists all the sections and their corresponding page numbers in the proposal. This helps the reader easily navigate through the document.

Executive Summary

The Executive Summary provides a concise overview of your proposal, highlighting your company's strengths and how you intend to meet the client's cleaning needs. It should be persuasive and capture the key points of your proposal.

Needs Assessment

In the Needs Assessment, you detail the specific cleaning needs of the prospective client, which you have identified through prior research or discussions. This shows that you understand their requirements and are prepared to tailor your services accordingly.

Services Provided

The Services Provided section outlines the specific cleaning services you offer, such as janitorial work, window cleaning, or specialized disinfection services. This section can be customized based on the client's industry, such as medical facilities or educational institutions.

Cost Summary

The Cost Summary provides a detailed breakdown of the pricing for your cleaning services. Using the Proposal Kit software, you can automate this data with a line-item database that helps streamline the creation of this section.


The Guarantee section outlines the promises you make regarding the quality of your services. This might include satisfaction guarantees or specific service-level standards you commit to uphold.

Company History

In the Company History section, illustrate the background and evolution of your cleaning business. This helps to establish credibility and trust by showcasing your experience and longevity in the industry.

Team Members

The Team Members section introduces the key personnel who will be involved in providing the cleaning services. Highlighting the qualifications and experience of your staff reassures the client of your professionalism and capability.

Client Testimonials

Including Client Testimonials from past or current customers who are satisfied with your services can significantly boost your proposal's credibility. It provides real-world proof of your company's reliability and the quality of your services.


The Policies section should detail the operational guidelines and standards your company follows. This might include your procedures for handling various cleaning situations or client-specific requirements.


In the Insurance section, provide details about the insurance coverage your business maintains. This protects both you and your client in the event of unforeseen incidents and demonstrates your professionalism.

Health and Safety Plan

The Health and Safety Plan outlines the measures and protocols your company follows to ensure a safe working environment. This is especially important when proposing services to industries such as medical facilities or schools.

Environmental Sustainability

The Environmental Sustainability section demonstrates your commitment to eco-friendly cleaning practices. This is vital if you are proposing services to environmentally conscious clients or if your branding emphasizes sustainable practices.

Back Page

The Back Page is the final part of your proposal, where you can include a call to action, additional contact information, or a polite thank you message to the client for considering your proposal.

This template is also referred to as

  • Janitorial service proposal
  • Office cleaning bid template
  • Facility cleaning plan
  • Business cleaning contract proposal
  • Eco-friendly janitorial proposal
  • Commercial janitor service quote
  • Building cleaning proposal sample
  • Professional cleaning services bid
  • Corporate cleaning tender
  • Industrial cleaning proposal format

How to create the Commercial Cleaning Proposal Template with Proposal Pack Wizard

You can create this document using any of the logo-designed Proposal Packs. Pick any Proposal Pack with a logo design theme you like best; they will all work equally well. The Proposal Pack for Any Business has no extra logos or colors added. It is designed to be used plainly or customized with your logos and graphics.

This is a recipe for a template you can build in the Proposal Pack Wizard software using any of the Proposal Pack design themes. This template uses a new feature in the Wizard software for creating templates based on lists of chapters selected by the Business Proposal Outline Creator for Proposal Kit OpenAI GPT. We've used the GPT to generate this template recipe that you can paste into the Wizard's 'Select by AI' screen when selecting the templates for your project document. This Wizard feature will auto-select all the chapters generated by the GPT and map any mismatches to Proposal Kit chapter templates as best possible. This is a new experimental feature of the Proposal Pack Wizard software.

See this article, How to Streamline Your Business with AI Proposal Writer Tools, for more details on using ChatGPT to create your proposal outlines that can then be made by the Proposal Kit software.

If you have a ChatGPT Plus subscription for custom GPTs, use the Business Proposal Outline Creator for Proposal Kit OpenAI GPT to generate custom proposal chapter lists.

The Proposal Pack design theme you purchase will determine the visual look of this template. The screenshot above only shows the plain generic design theme.

We include a library of chapters to be assembled based on your needs. All proposals are different and have different needs and goals. We designed the Proposal Packs so you can customize the documents to suit your needs.

You will best create this document using the Proposal Pack Wizard - Expert Edition software to select this template and build it in the Proposal Pack logo design theme of your choice along with any desired customizations (such as adding additional chapters, removing unneeded chapters, changing the order of chapters, and importing your company logo). This template outlines a proposal for the described situation. Each user is responsible for typing in the actual content of the provided pages with their information to complete the proposal.

You create this template using the Wizard software, which includes the entire Proposal Pack library and software. We include the Expert Edition of the software in the Proposal Kit Professional bundle. Microsoft Word for Windows is required to use the customizing software.

How to Build Proposal Template from an AI Outline

This video shows how to build a Word format proposal template using the Proposal Pack Wizard software from an AI-generated outline. This video is illustrated with pre-created AI outlines of chapters that are pasted into the Wizard software, which then generates a Word document from the outline.

Key Takeaways

  • The Commercial Cleaning Proposal Template is built using a Proposal Pack or the Professional bundle using the included Wizard software.
  • You can create unlimited custom variations of this template.
  • The Wizard software automates quotes and other financial pages with a line-item database.
  • There are no ongoing subscription fees. You get lifetime unlimited use.
  • Proposal Kit is made for freelancers, small businesses, and non-profits.
  • Proposal Kit product content (templates, samples, software) is 100% written by humans.
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