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How to write your Employee Handbook

We include this 16 page layout with every Proposal Pack. If you want this template to have a different visual design theme than the one illustrated here, purchase any Proposal Pack design and create this template using the purchased design theme. If you get a Proposal Pack or the Professional Bundle, you can also make any variation of this template with different chapters to suit your needs.

We typically include more chapters in the templates than most people will need to give everyone more variety in the chapters they may need. You can trim down a long template by removing pages you do not need or combining multiple chapter topics into one page.

Proposal Pack for Any Business Screenshot of Pages

( Design themes, color schemes, fonts, and images are all customizable )

This set of templates can be used for an employee handbook or manual outline. If you have the Proposal Kit Professional or the Human Resources Contract Pack, you can also include a completely pre-written HR guide.

You can also create countless variations of this document to suit your needs using the included library of 2200+ chapters if ordering a Proposal Pack or Pro Bundle.
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What's the best way to write your employee handbook?

Creating an employee handbook may seem daunting, especially for those who need experience writing such documents. However, with the assistance of Proposal Kit's template library and Wizard software, creating a comprehensive and professional employee handbook is easy.

If you are tasked with writing an employee handbook and need help figuring out where to begin, Proposal Kit is here to help. Our template library and Wizard software provide everything you need to create a professional and practical handbook that meets your organization's unique needs.

Types of Employee Handbook Projects

Employee handbooks are essential company guides outlining policies, procedures, and employee expectations. Here are ten examples of projects typically undertaken for employee handbooks:

  • Creating a new employee handbook for a startup company
  • Updating an existing handbook to reflect changes in company policies or regulations
  • Developing a handbook tailored explicitly to remote or distributed teams
  • Creating industry-specific handbooks for sectors such as healthcare, technology, or hospitality
  • Designing handbooks for multinational corporations with offices in multiple countries
  • Customizing handbooks for franchise businesses to ensure consistency across locations
  • Writing handbooks for non-profit organizations to guide volunteers or staff
  • Drafting comprehensive handbooks for government agencies or public institutions
  • Collaborating with HR consultants to create specialized handbooks for niche industries
  • Compiling handbooks for educational institutions to outline faculty and staff responsibilities


Components of an Employee Handbook

Expanding on these topics in an employee handbook ensures that employees can access important information and resources to navigate their roles and contribute to the organization's success.

These templates are just a small selection of the thousands available in Proposal Kit's template library. Users can customize their handbooks with additional templates to cover all necessary topics and requirements. Proposal Kit's software also allows users to generate documents other than proposals, such as handbooks, manuals, etc.


The welcome section serves as the first impression for new hires, setting the tone for their experience with the company. It provides an opportunity to extend a warm greeting and convey enthusiasm for their joining the team. By emphasizing the company's values and commitment to fostering a supportive and inclusive work environment, the welcome message helps new hires feel valued and appreciated from the start.


Offering an overview of the company's history, mission, and values provides new employees with important context about the organization they are joining. By understanding the company's origins, its overarching goals, and the guiding principles that drive its operations, employees can better align themselves with its mission and contribute to its success. Additionally, providing insight into the company's vision for the future helps employees feel connected to the broader purpose of their work.


Detailing the benefits and perks available to employees is important for attracting top talent and promoting employee satisfaction and retention. From healthcare coverage and retirement plans to vacation policies and wellness programs, clearly outlining the benefits package helps employees understand the value they receive as company members. Additionally, providing information about accessing and using these benefits ensures employees can fully utilize the available resources.


Outlining standard operating procedures for various aspects of employment streamlines processes and promotes consistency throughout the organization. From the hiring process and onboarding procedures to performance evaluations and career development opportunities, clearly defined procedures help employees understand expectations and navigate their roles effectively. By providing step-by-step guidance and resources, employees can feel confident in fulfilling their responsibilities and contributing to the company's success.


Establishing guidelines for internal communication channels promotes transparency, collaboration, and effective teamwork within the organization. Whether it's email etiquette, meeting protocols, or procedures for company-wide announcements, clear communication guidelines help employees understand how to interact with colleagues and convey information efficiently. Employees can exchange ideas, provide feedback, and address challenges effectively by fostering open communication channels, ultimately driving productivity and innovation.


Addressing workplace safety protocols, emergency procedures, and accident reporting guidelines is essential for ensuring employees' health, safety, and well-being. Outlining safety protocols and procedures can prepare employees to respond during a crisis or emergency. Additionally, providing information about accident reporting procedures helps create a culture of accountability and promotes a safe working environment for all employees.

Company Information

Information about the company helps new employees familiarize themselves with the organization's structure, leadership team, and contact details. By understanding the company's organizational hierarchy and key stakeholders, employees can navigate the workplace more and seek guidance or support. Additionally, providing contact information for relevant departments or personnel ensures employees know who to contact for assistance or information.

Team Members

Introducing key team members and departments within the organization helps new employees understand their roles within the broader team and fosters connections with colleagues. By highlighting each team member's expertise, responsibilities, and contributions, employees can better collaborate, communicate, and leverage each other's strengths to achieve common goals. Additionally, providing insight into the roles and functions of different departments promotes cross-functional collaboration and a holistic understanding of the organization's operations.

Human Resources

Covering HR-related topics such as equal employment opportunity, anti-discrimination policies, and harassment prevention is essential for promoting a safe, respectful, and inclusive work environment. By clearly articulating the company's commitment to diversity, equity, and inclusion, employees can feel valued, respected, and supported in their roles. Additionally, providing information about reporting procedures for discrimination or harassment ensures employees know their rights and access resources for seeking assistance or addressing concerns.

Organizational Structure

Illustrating the company's organizational chart and hierarchy helps employees understand the chain of command, reporting relationships, and decision-making processes within the organization. By visualizing the organizational structure, employees can better navigate the workplace, understand roles and responsibilities, and identify opportunities for collaboration and communication. Additionally, clarifying reporting relationships and lines of authority promotes organizational accountability and efficiency.

Mission Statement

Reinforcing the company's mission and values helps align employees with its goals and purpose. By articulating the company's core beliefs, principles, and objectives, employees can understand how their contributions support the broader mission and contribute to the organization's success. A strong mission statement fosters a sense of shared purpose and commitment among employees, driving motivation, engagement, and performance.


Detailing specific company policies on attendance, dress code, social media usage, and other relevant topics helps employees understand expectations and conduct themselves appropriately. Employees can confidently and professionally navigate workplace norms and expectations by clearly articulating policies and guidelines. Additionally, providing information about consequences for policy violations promotes accountability and helps maintain a positive and respectful work environment.

Frequently Asked Questions

Addressing employees' common queries and concerns about company policies and procedures helps alleviate confusion and promote clarity. Employees can quickly find information and resolve any uncertainties about company policies, benefits, or procedures by answering frequently asked questions. Addressing common concerns proactively helps prevent misunderstandings and promotes a positive employee experience.

Employee Handbook Use Cases

Brian's Story: Small Business Owner

Brian, the owner of Innovate Solutions LLC, operates a small business that provides solutions to clients. As his company expanded and welcomed new hires, Brian recognized the importance of establishing clear employee guidelines and expectations. Understanding that an employee handbook would serve as a foundational tool for onboarding and maintaining consistency across his growing team, Brian turned to Proposal Kit for assistance.

Using Proposal Kit's template library and Wizard software, Brian was able to streamline the process of creating an employee handbook tailored to his company's needs. He customized a template to reflect Innovate Solutions LLC's unique culture, values, and policies, ensuring it resonated with his employees. Brian could add and edit sections to address specific company procedures, benefits, and expectations with Proposal Kit's template library.

By leveraging Proposal Kit's resources, Brian created a comprehensive employee handbook that gave his team a valuable resource for navigating their organizational roles. From onboarding procedures to performance expectations, the handbook guides employees at all stages of their employment. Brian's approach to creating an employee handbook demonstrated his commitment to fostering a positive work environment and supporting his team's success.

Jessica's Story: Tasked Employee

Jessica, an HR coordinator at Swift Solutions Inc., was tasked with updating the company's outdated employee handbook to align with current regulations and best practices. With a short deadline and a long list of revisions, Jessica knew she needed a solution to streamline the process and ensure accuracy.

Turning to the Proposal Kit for assistance, Jessica found the tools she needed to expedite the handbook update process. With Proposal Kit's user-friendly templates and AI writing tools, Jessica quickly drafted a revised handbook that addressed the company's needs and complied with industry standards. Proposal Kit's guided writing prompts helped Jessica navigate complex topics and ensure consistency throughout the document.

Thanks to Proposal Kit's assistance, Jessica could quickly meet her company's deadline, impressing her colleagues with the thoroughness and professionalism of the updated handbook. By leveraging Proposal Kit's resources, Jessica fulfilled her task efficiently and contributed to enhancing the employee experience at Swift Solutions Inc.

David's Story: Non-Profit Director

David, the director of Community Aid Foundation, oversees a foundation dedicated to assisting those in need. Recognizing the importance of setting clear guidelines and expectations for the organization's volunteer team, David created an employee handbook tailored to their unique needs.

With Proposal Kit's guidance, David drafted a comprehensive handbook outlining volunteer roles, responsibilities, and expectations. Proposal Kit's template library gave David a structured framework for organizing the handbook's content. At the same time, the Wizard software facilitated the customization process to align with the foundation's mission and values.

The employee handbook was valuable for volunteers, providing critical information about their organizational roles and the resources available to support their efforts. By leveraging Proposal Kit's resources, David created a document that clarified expectations and empowered volunteers to contribute to the foundation's mission of serving the community.


Writing an employee handbook can be a manageable task. With Proposal Kit's template library and Wizard software, individuals and organizations can create professional, customized handbooks that meet their needs and requirements.

Also Known As

The Employee Handbook may also be referred to in different ways or be used in more specialized situations, such as:

  • Staff Manual
  • Company Policy Guide
  • Workforce Handbook
  • Employee Guidebook
  • Personnel Manual
  • Employee Policy Manual
  • Corporate Handbook
  • Staff Guidelines
  • Workplace Procedures Manual
  • Employee Resource Book


Frequently Asked Questions

What policies should be included in an employee handbook?

An employee handbook should include several key policies to ensure clarity and consistency within the organization. Essential policies include a code of conduct, anti-discrimination and harassment policies, attendance and leave policies, workplace safety protocols, and employee benefits information. Additionally, it should cover policies on disciplinary procedures, the use of company property, social media and internet usage, and confidentiality agreements. Including these policies helps establish clear expectations and guidelines for employees.

How do I ensure my employee handbook complies with legal requirements?

Stay informed about federal, state, and local labor laws to ensure your employee handbook complies with legal requirements. Consulting with legal counsel or a human resources expert can help identify and incorporate necessary legal provisions. Regularly review and update the handbook to reflect changes in laws and regulations. Include disclaimers stating that the handbook is not a contract and that policies may be amended as needed. Clearly outline procedures for addressing grievances and ensure that all policies comply with applicable employment laws.

How should I structure and organize the content in an employee handbook?

Structuring and organizing content in an employee handbook should prioritize clarity and ease of navigation. Begin with a table of contents to provide an overview of the sections included. Start with an introduction that outlines the handbook's purpose and the company's mission and values. Group-related policies, such as employment policies, workplace conduct, compensation and benefits, and safety protocols, are used together. Use clear headings, subheadings, and bullet points to break up text and make it easier to read. Including an index at the end can also help employees quickly find specific information.

How do I effectively communicate company culture and values in the handbook?

To effectively communicate company culture and values, include a section at the beginning of the handbook that outlines the organization's mission, vision, and core values. Use positive and inclusive language that reflects the company's culture. Provide examples of how employees can embody these values in their daily work. Highlight stories or testimonials from employees that demonstrate the company culture. Encourage a sense of community by including information about team-building activities, community involvement, and opportunities for employee engagement.

How can I ensure employees understand and acknowledge the handbook?

Implement a precise distribution and acknowledgment process to ensure employees understand and acknowledge the handbook. Provide the handbook during onboarding and ensure new hires have time to review it thoroughly. Offer training sessions or orientations to review critical policies and answer questions. Use acknowledgment forms that employees sign to confirm they have read and understood the handbook. Consider periodic refresher courses or updates to inform employees about policy changes. Digital versions of the handbook can also be made available for easy access and reference.

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Chapter Templates Used in the Employee Handbook

Title Page, Table of Contents, Welcome, Overview, Benefits, Procedures, Communications, Safety, Company Information, Team Members, Human Resources, Organizational Structure, Mission Statement, Policies, Frequently Asked Questions, Back Page

You use this proposal for

  • Business document, study, plan, report

How to create the Employee Handbook with Proposal Pack Wizard

You can create this document using any of the logo-designed Proposal Packs. Pick any Proposal Pack with a logo design theme you like best; they will all work equally well. The Proposal Pack for Any Business is the pack with no extra added logos or colors - designed to be used plain or for you to customize with your logos and graphics.

The Proposal Pack design theme you purchase will determine the visual look of this template. The screenshot above only shows the plain generic design theme. Names and stories in examples are fictional; however, the templates are from real client use cases.

We include a library of chapters to be assembled based on your needs. All proposals are different and have different needs and goals. We designed Proposal Pack so you can customize the documents to suit your needs.

You will best create this document using the Proposal Pack Wizard - Expert Edition software to select this template and build it in the Proposal Pack logo design theme of your choice along with any desired customizations (such as adding additional chapters, removing unneeded chapters, changing the order of chapters, and importing your company logo). This template outlines a proposal for the described situation. Each user is responsible for typing in the actual content of the provided pages with their information to complete the proposal.

You create this template using the Wizard software with an entire Proposal Pack library and software. We include the Expert Edition of the software in the Proposal Kit Professional bundle. Microsoft Word for Windows is required to use the customizing software. You can also edit Word document templates in other office software such as Word for Mac. We will assist Mac users in assembling complex templates for their first project if they do not have the required platform to run the Wizard software.

You only get the single assembled Word document if purchased as a stand-alone template. The individual template products - Employee Handbook - include no other templates, samples, or software.

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Key Takeaways

  • The Employee Handbook is available as a ready-to-edit template.
  • You can create unlimited custom variations of this template using a Proposal Pack or the Professional Bundle.
  • Using a Proposal Pack or Professional Bundle, you can automate quotes and other financial pages with a line-item database.
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