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How to write your Raw Material Supply Proposal

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This set of templates was selected for a proposal to supply a factory with raw materials. Topics cover materials and where they are sourced from as well as the lead time requirements and transportation details.

You can also create countless variations of this document to suit your needs using the included library of 2200+ chapters.
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Components of a Raw Material Supply Proposal

There is no one-size-fits-all template for a raw material supply proposal. Proposal Kit templates can be customized as needed to fit any situation using the extensive chapter template library. Here are some key chapters typically included in this type of template. Use this template as your starting point and customize it as needed using the software included with each Proposal Pack or the Professional bundle.

Cover Letter

The Cover Letter serves as a personalized introduction to the proposal. In a Raw Material Supply Proposal, it typically addresses the factory's procurement manager, briefly describes the purpose of the proposal, and highlights the key points of the document, such as the quality of materials, reliability of supply, and competitive pricing.

Executive Summary

The Executive Summary provides a concise overview of the entire proposal. In this context, it summarizes the main elements including the types of raw materials offered, sourcing locations, lead times, delivery logistics, and pricing. The goal is to give the reader a quick snapshot of what to expect in the rest of the proposal.


The Transportation chapter details the logistics of how raw materials will be transported from the supplier to the factory. Specifics such as transportation modes (e.g., truck, rail, ship), routes, and any coordination with third-party carriers are included. This section ensures that the factory understands the reliability and efficiency of the delivery process.

Sourcing and Fulfillment

This chapter describes where the raw materials are sourced from and how they will be fulfilled. It discusses the origins of the materials, whether they're locally sourced or imported, and the fulfillment process from order placement to delivery. Ensuring transparency in sourcing is vital for the factory to evaluate the quality and sustainability of the materials.

Delivery Details

The Delivery Details chapter outlines the specific terms and schedules for delivering the raw materials. It includes timelines, frequency of deliveries, and any special delivery requirements. This section is key for the factory to plan its production schedules around the material supply.


This chapter provides detailed information about the raw materials themselves. It includes descriptions, specifications, and any relevant standards or certifications. This allows the factory to assess whether the materials meet their quality and regulatory requirements.

Lead Time Requirements

The Lead Time Requirements chapter explains the amount of time needed from order placement to delivery. It includes details on order processing times, production times, and any potential delays. This helps the factory to set realistic expectations for when they will receive the materials.

Price List

The Price List chapter provides a detailed breakdown of the costs associated with the raw materials. It includes unit prices, bulk discounts, payment terms, and any additional fees. This information is important for the factory to budget and compare with other suppliers.

Company History

This chapter gives a brief overview of the supplier's company history. It includes information on the founding, growth, and key achievements of the company. This builds credibility and trust with the factory by showcasing a proven track record.


The Reliability chapter outlines the supplier's track record for dependable delivery and consistent quality. It may include metrics, customer testimonials, and case studies. This reassures the factory that they can count on the supplier for their raw material needs.


This chapter lists the various suppliers that provide the raw materials to the company. It includes brief descriptions of each supplier and their reputation in the industry. This transparency helps the factory understand the supply chain and the quality of sources.


The Guarantee chapter provides any guarantees or warranties offered on the raw materials. It includes details on quality assurances, return policies, and any guarantees related to delivery times. This section provides the factory with confidence in their investment.

Examples of projects a Raw Material Supply Proposal may be used for

This document can be used in many contexts and has various uses depending on the needs. Depending on your situation, customize the chapter list as needed using a Proposal Pack or the Professional bundle.

  • Supplying metals for an automotive manufacturing plant
  • Providing textiles for a clothing factory
  • Delivering chemicals to a pharmaceutical manufacturer
  • Supplying lumber to a furniture production facility
  • Providing grains to a food processing plant
  • Offering plastics to a packaging manufacturer
  • Supplying electronic components to a tech factory
  • Delivering glass to a construction materials producer
  • Providing rubber to a tire manufacturing plant
  • Supplying paper to a printing and publishing company
  • Offering adhesives to a product assembly factory
  • Providing minerals to a ceramics production company
  • Supplying oil and lubricants to a machinery manufacturer
  • Offering fabrics to a home furnishings company
  • Delivering paints and coatings to an industrial manufacturer


Also Known As

The Raw Material Supply Proposal may also be referred to in different ways or be used in more specialized situations, such as:

  • Material Supply Agreement
  • Factory Supply Chain Proposal
  • Industrial Material Procurement
  • Raw Goods Supply Contract
  • Manufacturing Material Proposal
  • Supplier Proposal Document
  • Bulk Material Delivery Plan
  • Factory Procurement Proposal
  • Supply Chain Management Proposal
  • Material Sourcing Plan



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Chapter Templates Used in the Raw Material Supply Proposal

Cover Letter, Title Page, Table of Contents, Executive Summary, Transportation, Sourcing and Fulfillment, Delivery Details, Materials, Lead Time Requirements, Price List, Company History, Reliability, Suppliers, Guarantee, Back Page

You use this this proposal for

  • General business proposal
  • Non-technical proposal
  • Product sales proposal
  • Transportation, logistics proposal
  • Manufacturing, engineering, fabrication proposal

How to create the Raw Material Supply Proposal with Proposal Pack Wizard

You can create this document using any of the logo-designed Proposal Packs. Pick any Proposal Pack with a logo design theme you like best; they will all work equally well. The Proposal Pack for Any Business is the pack with no extra added logos or colors - designed to be used plain or for you to customize with your logos and graphics.

The Proposal Pack design theme you purchase will determine the visual look of this template. The screenshot above only shows the plain generic design theme. Names and stories in examples are fictional; however, the templates are from real client use cases.

We include a library of chapters to be assembled based on your needs. All proposals are different and have different needs and goals. We designed Proposal Pack so you can customize the documents to suit your needs.

You will best create this document using the Proposal Pack Wizard - Expert Edition software to select this template and build it in the Proposal Pack logo design theme of your choice along with any desired customizations (such as adding additional chapters, removing unneeded chapters, changing the order of chapters, and importing your company logo). This template outlines a proposal for the described situation. Each user is responsible for typing in the actual content of the provided pages with their information to complete the proposal.

You create this template using the Wizard software with an entire Proposal Pack library and software. We include the Expert Edition of the software in the Proposal Kit Professional bundle. Microsoft Word for Windows is required to use the customizing software.

You can also edit Word document templates in other office software such as Word for Mac. We will assist Mac users in assembling this template - Raw Material Supply Proposal - for their first project if they do not have the required platform to run the Wizard software.

We typically include more chapters in the templates than most people will need to give everyone more variety in the chapters they may need. You can trim down a long template by removing pages you do not need or combining multiple chapter topics into one page.

How to Build Templates Featured on Proposal Kit Website

Many people find the Proposal Kit website after searching for a specific proposal. Once you've purchased and installed the software, how do you build that template you found in the first place? This video shows you how to build any proposal you see on the Proposal Kit website.

Key Takeaways

  • The Raw Material Supply Proposal is a selectable proposal template layout.
  • You can create unlimited custom variations of this template using a Proposal Pack or the Professional Bundle.
  • Using a Proposal Pack or Professional Bundle, you can automate quotes and other financial pages with a line-item database.
  • There are no ongoing subscription fees. You get lifetime unlimited use.
  • We made Proposal Kit for freelancers, small businesses, and non-profits.
  • Proposal Kit product content (templates, samples, software) is 100% written by humans.
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