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How to write your Business Supplier Proposal Template

With a Proposal Pack, you can create variations of this document of any length to suit your specific needs. This template is built using the Proposal Pack Wizard software included with any Proposal Pack or the Proposal Kit Professional bundle.

We typically include more chapters in the templates than most people will need to give everyone more variety in the chapters they may need. You can trim down a long template by removing pages you do not need or combining multiple chapter topics into one page.

Proposal Pack for Any Business

( Design themes, color schemes, fonts, and images are all customizable )

This set of chapters was selected for crafting a comprehensive proposal aimed at establishing or continuing a business relationship with a supplier. This document was created for a company seeking to procure goods or services from another business, outlining the terms, conditions, and benefits of the proposed partnership.

You can also create countless variations of this document to suit your needs using the included library of 2200+ chapters.
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Popular Proposal Pack Design Themes

The Proposal Pack for Any Business is a plain text design theme that does not include a visual design theme with logos or background photos. These design themes are commonly used to create this template. Any Proposal Pack can be used to create this template. Select a design theme based on your personal preferences for the visual look of the templates.

Use Cases for the Business Supplier Proposal Template

  • A manufacturer seeking a new supplier for raw materials.
  • A retailer looking for a new source of products to sell.
  • A technology company needing a supplier for electronic components.
  • A pharmaceutical company sourcing active ingredients.
  • A restaurant chain negotiating terms with a food supplier.
  • A construction company requiring a stable supply of building materials.
  • An automotive company looking for parts suppliers.
  • A hospital system establishing contracts for medical supplies.
  • An educational institution purchasing office and school supplies.
  • A government entity procuring necessary goods and services from businesses.

Chapters Suggested for the Business Supplier Proposal Template

Cover Letter, Title Page, Table of Contents, Executive Summary, Introduction, Company History, Products or Services Offered, Delivery Options, Pricing, Terms and Conditions, Guarantees and Warranties, Company Overview, Management Team, References, Cost Summary, Payment Terms, Conclusion, Appendices

Copy and paste this chapter list into the Proposal Pack Wizard's 'Select by AI' screen to build the Business Supplier Proposal Template. The Wizard is included with any Proposal Pack or the Proposal Kit Professional.

While the chapter list for this layout has been AI-generated, the Word template that the Proposal Kit software will create is 100% human-written content.

Components of the Business Supplier Proposal Template

Creating the Business Supplier Proposal Template involves assembling several chapters and filling them in with your details. While there's no one-size-fits-all template for every situation, Proposal Kit offers layouts that can be customized using its extensive chapter template library. The Wizard software builds this template for you, customized to your needs. The Wizard software is included in every Proposal Pack and the Proposal Kit Professional. You can customize this list of chapters as needed in the Wizard software, such as adding additional chapters, removing chapters, and changing the order of chapters.

Cover Letter

The Cover Letter serves as a formal introduction to the proposal, where you present your company and express your intent to establish or continue a business relationship with the supplier. It should outline the main goals of the partnership and briefly highlight the benefits of choosing your proposal.

Title Page

The Title Page includes important information such as the proposal's title, the date, and the names of both the presenting company and the prospective supplier. This page acts as the face of your document, ensuring a professional first impression.

Table of Contents

The Table of Contents provides an organized list of the sections within the document, allowing the reader to easily navigate to specific parts of the proposal. This aids in enhancing the readability and professionalism of the document.

Executive Summary

The Executive Summary offers a concise overview of the proposal, summarizing the key points including the purpose, the benefits for the supplier, and the main reasons why your company is the right choice for this partnership.


In the Introduction, you will detail the context and the reasons for the proposal. This includes explaining the need for the specific goods or services and how the supplier fits into your strategic plans.

Company History

The Company History section provides a brief background on your company, highlighting its evolution, achievements, and expertise. This builds credibility and trust with the prospective supplier.

Products or Services Offered

This section describes in detail the products or services your company offers, emphasizing features and benefits that are relevant to the supplier, thereby showcasing how they complement the supplier's offerings.

Delivery Options

In Delivery Options, discuss the various ways in which the goods or services can be delivered to meet logistical needs or constraints. This could include shipping methods, timelines, and logistic strategies.


The Pricing section outlines the cost of goods or services proposed. It can include a detailed breakdown, if necessary, with the help of the Proposal Kit's line-item database for clarity and precision.

Terms and Conditions

This part details the legal and procedural terms governing the proposed agreement. It includes obligations, rights, and responsibilities of both parties, ensuring all aspects of the partnership are clear and agreed upon.

Guarantees and Warranties

In Guarantees and Warranties, specify any assurances given on the quality and reliability of the products or services, reinforcing the commitment to quality and customer satisfaction.

Company Overview

The Company Overview provides a snapshot of your company's current position in the market, including size, locations, and market segments served. This helps the supplier evaluate the stability and potential of your business.

Management Team

This section introduces the key members of your company's management team, highlighting their roles, experience, and qualifications. It helps convey the competence and expertise overseeing the proposed partnership.


References include testimonials, case studies, or examples of past successful partnerships that demonstrate your company's reliability and performance. This increases confidence in your company's capacity to meet commitments.

Cost Summary

The Cost Summary gives a complete view of the financial aspects of the proposal, including detailed costs and potential savings, using the Proposal Kit's line-item database to automate and organize the data accurately.

Payment Terms

In Payment Terms, outline how payments will be handled, including schedules, modes of payment, and any other financial arrangements. This helps in setting clear financial expectations and procedures.


The Conclusion reaffirms the value and mutual benefits of the proposed partnership, summarizing key points and calling for a favorable decision. It should be persuasive, urging the supplier to act positively towards the proposal.


The Appendices section is for including any additional documents that support your proposal but are too detailed for the main body of the document. These might include technical specifications, detailed reports, or relevant legal documents.

This template is also referred to as

  • Vendor agreement proposal
  • Supply chain management proposal
  • Procurement strategy document
  • Supplier contract bid
  • Supplier negotiation proposal
  • Vendor sourcing proposal
  • Business procurement plan
  • Supply partnership proposal
  • Vendor qualification proposal
  • B2B supply agreement

How to create the Business Supplier Proposal Template with Proposal Pack Wizard

You can create this document using any of the logo-designed Proposal Packs. Pick any Proposal Pack with a logo design theme you like best; they will all work equally well. The Proposal Pack for Any Business has no extra logos or colors added. It is designed to be used plainly or customized with your logos and graphics.

This is a recipe for a template you can build in the Proposal Pack Wizard software using any of the Proposal Pack design themes. This template uses a new feature in the Wizard software for creating templates based on lists of chapters selected by the Business Proposal Outline Creator for Proposal Kit OpenAI GPT. We've used the GPT to generate this template recipe that you can paste into the Wizard's 'Select by AI' screen when selecting the templates for your project document. This Wizard feature will auto-select all the chapters generated by the GPT and map any mismatches to Proposal Kit chapter templates as best possible. This is a new experimental feature of the Proposal Pack Wizard software.

See this article, How to Streamline Your Business with AI Proposal Writer Tools, for more details on using ChatGPT to create your proposal outlines that can then be made by the Proposal Kit software.

If you have a ChatGPT Plus subscription for custom GPTs, use the Business Proposal Outline Creator for Proposal Kit OpenAI GPT to generate custom proposal chapter lists.

The Proposal Pack design theme you purchase will determine the visual look of this template. The screenshot above only shows the plain generic design theme.

We include a library of chapters to be assembled based on your needs. All proposals are different and have different needs and goals. We designed the Proposal Packs so you can customize the documents to suit your needs.

You will best create this document using the Proposal Pack Wizard - Expert Edition software to select this template and build it in the Proposal Pack logo design theme of your choice along with any desired customizations (such as adding additional chapters, removing unneeded chapters, changing the order of chapters, and importing your company logo). This template outlines a proposal for the described situation. Each user is responsible for typing in the actual content of the provided pages with their information to complete the proposal.

You create this template using the Wizard software, which includes the entire Proposal Pack library and software. We include the Expert Edition of the software in the Proposal Kit Professional bundle. Microsoft Word for Windows is required to use the customizing software.

How to Build Proposal Template from an AI Outline

This video shows how to build a Word format proposal template using the Proposal Pack Wizard software from an AI-generated outline. This video is illustrated with pre-created AI outlines of chapters that are pasted into the Wizard software, which then generates a Word document from the outline.

Key Takeaways

  • The Business Supplier Proposal Template is built using a Proposal Pack or the Professional bundle using the included Wizard software.
  • You can create unlimited custom variations of this template.
  • The Wizard software automates quotes and other financial pages with a line-item database.
  • There are no ongoing subscription fees. You get lifetime unlimited use.
  • Proposal Kit is made for freelancers, small businesses, and non-profits.
  • Proposal Kit product content (templates, samples, software) is 100% written by humans.
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