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How to write your School Photography Services Proposal

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This set of templates was selected for photography agency pitching a school photography project to a client. These templates cover things like scheduling, the venue, who owns the copyrights, what will be delivered and policies.

You can also create countless variations of this document to suit your needs using the included library of 2200+ chapters.
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Components of a School Photography Services Proposal

There is no one-size-fits-all template for a school photography services proposal. Proposal Kit templates can be customized as needed to fit any situation using the extensive chapter template library. Here are some key chapters typically included in this type of template. Use this template as your starting point and customize it as needed using the software included with each Proposal Pack or the Professional bundle.

Cover Letter

The Cover Letter serves as an introduction to the proposal, addressing the client directly. It sets a professional tone and briefly explains the purpose of the proposal, emphasizing the importance of school photography and how the agency can meet the client's needs.

What You Can Expect

This chapter outlines the benefits and outcomes the client can anticipate from the school photography services. It ensures the client knows they will receive high-quality photos, efficient service, and a hassle-free experience.

Next Steps

Here, we provide a clear, step-by-step guide on what actions the client needs to take to proceed with the project. This includes signing agreements, setting up meetings, and any other necessary preparations.

Project Deliverables

This section details exactly what the client will receive upon completion of the project. For a school photography service, this includes the number of photos, formats (digital or printed), and any additional products like photo albums or digital galleries.


In the Scheduling chapter, we outline the proposed timeline for the photography sessions. This ensures that the client knows when each phase of the project will occur, including preparation, shooting days, and final delivery.


This chapter covers the specifics of the location where the photography will take place. For school photography, it might discuss settings like classrooms, playgrounds, and gymnasiums and any logistical considerations.


Here, we explain who will own the rights to the photographs. Typically, this section would clarify whether the school or the parents have the rights to the images, and any usage limitations.


This section provides detailed information about the photography process. It might include the type of cameras and equipment used, the style of photography, and the experience and skills of the photographers involved.

Price List

The Price List chapter breaks down the costs associated with the photography services. It provides a clear and comprehensive list of pricing for different packages and individual services, ensuring transparency for the client.


This chapter discusses the necessary release forms required for photographing students. It ensures that all legal permissions are obtained from parents or guardians, detailing how these forms will be distributed and collected.

About Us

The About Us section gives background information about the photography agency. It highlights the agency's history, mission, and key team members, building trust and credibility with the client.

Our Clients

In this chapter, we showcase testimonials and case studies from previous clients. This helps to build confidence and demonstrate a proven track record of successful school photography projects.


The Policies chapter outlines the agency's policies regarding cancellations, rescheduling, data protection, and other important matters. It ensures that the client is aware of all terms and conditions.

Examples of projects a School Photography Services Proposal may be used for

This document can be used in many contexts and has various uses depending on the needs. Depending on your situation, customize the chapter list as needed using a Proposal Pack or the Professional bundle.

  • Proposing photography services for school yearbooks
  • Presenting a package for graduation photo shoots
  • Offering portrait sessions for school staff
  • Pitching services for school sports team photos
  • Providing event photography for school functions like proms or dances
  • Submitting a proposal for class picture day services
  • Offering photography for school theater productions
  • Proposing services for capturing candid shots throughout the school year
  • Presenting packages for sibling portrait sessions at schools
  • Proposing seasonal photo shoots like holiday pictures
  • Offering digital photography workshops for students
  • Proposing services for documenting school field trips
  • Offering a package for club and extracurricular group photos
  • Submitting a proposal for new student and faculty ID photos
  • Presenting a package for school fundraising event photography


Also Known As

The School Photography Services Proposal may also be referred to in different ways or be used in more specialized situations, such as:

  • School photography proposal
  • Student portrait services
  • Graduation photo pitch
  • Yearbook photography plan
  • School event photographer



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Chapter Templates Used in the School Photography Services Proposal

Cover Letter, Title Page, Table of Contents, What You Can Expect, Next Steps, Project Deliverables, Scheduling, Venue, Copyrights, Photography, Price List, Releases, About Us, Our Clients, Policies, Back Page

You use this this proposal for

  • General business proposal
  • Non-technical proposal
  • Service sales proposal
  • Photography, media proposal
  • Entertainment or event planning proposal

How to create the School Photography Services Proposal with Proposal Pack Wizard

You can create this document using any of the logo-designed Proposal Packs. Pick any Proposal Pack with a logo design theme you like best; they will all work equally well. The Proposal Pack for Any Business is the pack with no extra added logos or colors - designed to be used plain or for you to customize with your logos and graphics.

The Proposal Pack design theme you purchase will determine the visual look of this template. The screenshot above only shows the plain generic design theme. Names and stories in examples are fictional; however, the templates are from real client use cases.

We include a library of chapters to be assembled based on your needs. All proposals are different and have different needs and goals. We designed Proposal Pack so you can customize the documents to suit your needs.

You will best create this document using the Proposal Pack Wizard - Expert Edition software to select this template and build it in the Proposal Pack logo design theme of your choice along with any desired customizations (such as adding additional chapters, removing unneeded chapters, changing the order of chapters, and importing your company logo). This template outlines a proposal for the described situation. Each user is responsible for typing in the actual content of the provided pages with their information to complete the proposal.

You create this template using the Wizard software with an entire Proposal Pack library and software. We include the Expert Edition of the software in the Proposal Kit Professional bundle. Microsoft Word for Windows is required to use the customizing software.

You can also edit Word document templates in other office software such as Word for Mac. We will assist Mac users in assembling this template - School Photography Services Proposal - for their first project if they do not have the required platform to run the Wizard software.

We typically include more chapters in the templates than most people will need to give everyone more variety in the chapters they may need. You can trim down a long template by removing pages you do not need or combining multiple chapter topics into one page.

How to Build Templates Featured on Proposal Kit Website

Many people find the Proposal Kit website after searching for a specific proposal. Once you've purchased and installed the software, how do you build that template you found in the first place? This video shows you how to build any proposal you see on the Proposal Kit website.

Key Takeaways

  • The School Photography Services Proposal is a selectable proposal template layout.
  • You can create unlimited custom variations of this template using a Proposal Pack or the Professional Bundle.
  • Using a Proposal Pack or Professional Bundle, you can automate quotes and other financial pages with a line-item database.
  • There are no ongoing subscription fees. You get lifetime unlimited use.
  • We made Proposal Kit for freelancers, small businesses, and non-profits.
  • Proposal Kit product content (templates, samples, software) is 100% written by humans.
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