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We include this Quote chapter template in every Proposal Pack, along with thousands more. You assemble this chapter with others in various combinations to create custom-tailored business proposals, plans, reports, and other documents. Proposal Packs apply custom visual designs to the templates, giving the final documents a consistent professional finish.


Overview of the Quote Chapter

The Quote chapter is an important tool within the Proposal Kit system, designed to provide potential clients with an estimated cost of a project. This template serves a role in the construction of a custom proposal document, allowing businesses to clearly and professionally present cost estimates to their clients. The Quote chapter is synonymous with the Estimate chapter, differing only in the title used on the page header, which allows companies to choose the terminology that best fits their business practices or client expectations.

How is the Quote Chapter Used?

In a business proposal, the Quote chapter is used to outline the financial aspects of the proposed services or products. It is placed within a proposal document to follow the introduction and detailed project descriptions. This placement ensures that once the client understands the scope and benefits of the project, they can then review the associated costs. Using either "Quote" or "Estimate" as the header, businesses can tailor the presentation to either suggest flexibility in pricing or to provide a more fixed cost analysis, depending on what is most suitable for the interaction.

What is Included in the Quote Chapter?

Typically, the Quote chapter includes several key elements to ensure that the cost estimate is both comprehensive and understandable. These elements often encompass:

  • Itemized Costs: Detailed listing of all charges involved in the project, including materials, labor, and any additional fees.
  • Subtotals and Totals: Clear calculations that facilitate easy review of the total estimated cost.
  • Terms and Conditions: Brief overview of the terms related to the quote, including payment terms, validity period of the quote, and any other conditions.
  • Options or Variations: If applicable, different pricing options or variations of the proposed solution can be presented to offer flexibility.


Use Case Examples for the Quote Chapter

The Quote chapter can be used in various scenarios, including but not limited to:

  • Proposals for short-term projects where a quick cost outline is necessary.
  • Detailed bids where a comprehensive breakdown of costs strengthens the proposal's credibility.
  • Executive summaries that require a succinct presentation of potential financial commitments.


Key Takeaways

  • Versatile Usage: The Quote chapter can be adapted for use as either a Quote or an Estimate, depending on the business need.
  • Clarity and Transparency: Provides a clear, itemized breakdown of costs which enhances transparency and trust with the client.
  • Strategic Placement: Best used after detailed project descriptions to help clients understand the cost relative to the value provided.
  • Customization: Offers options for presenting different pricing models to suit various client needs or project scopes.
  • Important Component: A critical part of any proposal that deals with the financial aspect of business transactions.


The editable Quote template - complete with the actual formatting, layout and graphics is available in the retail Proposal Packs.
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Alternate chapters are those which may be used instead of this chapter depending on your situation. Alternate chapters may be better suited for different size projects, more specialized projects, or variations on rights.

Alternate Chapters

Related chapters may be used in conjunction with this chapter depending on your situation. Many related chapters are intended to be used together to form a more complex and integrated proposal.

Related Chapters

Samples Using the Quote Chapter

The Quote template is illustrated in actual use in the following Sample Proposals. Samples are also included in each Proposal Pack and illustate many of the industries and situations this template can be used for:

Document Layouts Using the Quote Chapter

This template is used in the following template layouts.
Illustration of Proposal Pack Contemporary #17

The Quote chapter and other chapters are integrated into a Word document as illustrated here in the Proposal Pack Contemporary #17 design theme. There are hundreds of design themes available, and every design theme includes the Quote chapter template.

A proper business proposal will include multiple chapters. This chapter is just one of many you can build into your proposal. We include the complete fill-in-the-blank template in our Proposal Pack template collections. We also include a library of sample proposals illustrating how companies in different industries, both large and small, have written proposals using our Proposal Packs. This template will show you how to write the Quote.

We include a chapter library for you to build from based on your needs. All proposals are different and have different needs and goals. Pick the chapters from our collection and organize them as needed for your proposal.

Using the Proposal Pack template library, you can create any business proposal, report, study, plan, or document.

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The Quote template is used to give an estimated cost for a project. This template is the same as the Estimate template, the only difference is the page title header. Use either Quote or Estimate templates depending on which page header title you want to use.
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