Orphanage Non-Profit Funding Sample Proposal
May 20xx Stanley Samson Chairman Margot Samson Charitable Foundation Oak St Suite Chicago IL Dear Mr. Samson Thank you for your organization’s generous funding of charitable causes around the world. We know that the Margot Samson Charitable Foundation supports many causes that benefit poor children and it is for this reason that am writing to you today. For more than three decades World of Care Orphanages has been operating twenty orphanages in India Bulgaria Vietnam Mali Ethiopia Liberia and Haiti delivering care and hope to more than thousand children. Now we wish to open new desperately needed facility to house and educate orphans in the Democratic Republic of Congo one of the poorest countries on earth. We currently enjoy the support of many generous organizations but as we grow to extend our protection and services to more children in need we must continually seek funding from supporters like your foundation. We urgently need $100 in additional funding to remodel open and operate new orphanage in Kinshasa. With our established track record and stellar charitable rating you can rest assured that your donation will be put to the best possible use.
We strongly believe our proposal has been thoroughly outlined and will meet or exceed all of your expectations and requirements. Together we can make difference and bring hope to many needy children. Sincerely Serena Hutchinson Donations Coordinator World of Care Orphanages 404 555 5556 sh@WorldofCareOrphanages.org www.WorldofCareOrphanages.org Funding for Kinshasa Hope Orphanage Prepared for. Stanley Samson Chairman Prepared by. Serena Hutchinson Donations Coordinator
World of Care Orphanages Liberty Circle Suite Atlanta GA PH 404 555 5556 FX 404 555 5555 www.WorldofCareOrphanages.org May 20xx World of Care Orphanages nonprofit organization that operates twenty orphanages in Third World countries seeks funding to open and operate an orphanage in Kinshasa Democratic Republic of Congo DRC. Thousands of children in the DRC have been left without parents or guardians due to long history of strife within that country in addition to the recent outbreaks of Ebola and other deadly diseases. World of Care Orphanages has plan to house care for and educate these orphans so they may become productive citizens of DRC as adults. We need your help to make this dream come true.
The Democratic Republic of the Congo DRC is one of the poorest countries in Africa with long history of civil war political turmoil and economic strife. Added to this dangerous mix has been the spread of HIV AIDS as well as various other contagious deadly diseases such as the Ebola virus and periodic influxes of refugees from its troubled neighbor Rwanda. The continual onslaught of all these disasters has left an even bigger tragedy in their wake. thousands of orphans abandoned to survive on their own. These innocent victims are often preyed upon by adults and forced to work as unpaid slaves and even prostitutes. Without comfort shelter or education there is little hope for the future of the orphans of the DRC. World of Care Orphanages wants to deliver that hope to DRC children. With your help we plan to open our first orphanage is the capital city of Kinshasa. This facility will provide shelter nutrition medical care and education to orphans ranging in age from infants to eighteen years of age. We—and you—can make the difference between life of despair and future filled with meaningful possibility. World of Care Orphanages has been operating as charitable organization since 1979. We manage orphanages in India Bulgaria Vietnam Mali Ethiopia Liberia and Haiti delivering care and hope to more than thousand children. You can rest assured that your donation will be put to the best possible use with us. World of Care Orphanages has identified the following needs which are not being met in the Democratic Republic of Congo DRC. Needs While it is difficult to determine precisely how many orphans exist in the DRC non­governmental organizations operating within the country estimate somewhere between 000 and 000 children living without parents or guardians.
At least 500 children have become orphans due to the violence of civil war. An estimated 000 children have been orphaned by the deaths of parents due to the periodic outbreaks of Ebola and other deadly viruses. The DRC is one of the poorest countries in Africa. The government currently lacks the resources to care for its population and with continuing political strife this situation is unlikely to change for the foreseeable future. Solution World of Care Orphanages plans to establish and operate an orphanage for children in Kinshasa DRC. We have history of success in caring for and educating orphaned children in Third World countries. In addition we have services in place to help reunite lost children with relatives and to place abandoned children in adoptions in the United States and other countries of the world. While we acknowledge that children is tiny percentage of the needy in the DRC we must begin somewhere. We hope to expand our reach within this country in time. Sources World of Care Orphanages Annual Reports 1980 20xx.
WHO Summary Report Democratic Republic of Congo 20xxx. Future of West Africa Politique Internationale 20xx. Studies Orphanages Around the World. 20xx Analysis. Safe shelter for growing children is of primary concern in establishing our orphanage in Kinshasa. The national government of the DRC has promised to donate to us the property known as L’école Internationale which at one time was an elite private boarding school but was seized by the government of Zaire now DRC two decades ago and has been abandoned since 1998. This property encompasses three large dormitories central cafeteria eating facility eleven classrooms and various offices all situated on twenty acres.
The basic brick structure of these buildings is mostly intact. Repairs must be done to the roofs and all windows must be replaced and major remodel of the interior must be accomplished before children of various ages can be housed and educated here. new dormitory to house and care for children below the age of four must be constructed as well as living quarters for staff who must be on site at all times. Find more detailed description of the buildings and our plans for them under Facilities. When remodeling is complete the Kinshasa orphanage will include the following facilities to house and educate children. This property encompasses three large dormitories central cafeteria eating facility eleven classrooms and various offices all situated on twenty acres. Girls Dormitory Capacity. Girls aged through will be housed in this dormitory in bunk beds. Age groups will be separated by moveable partitions. Girls will use an attached group restroom. Boys Dormitory Capacity. Boys aged through will be housed in this dormitory in bunk beds. Age groups will be separated by moveable partitions. Boys will use an attached group restroom.
Nursery Capacity. Boys and girls aged through will be housed in this dormitory in cribs and child beds. Some cribs and beds may be shared by more than one child. Two bunk beds for adult staff will also be in this room. The attached group restroom will also contain changing tables. Staff Dormitory Capacity. Bunk beds for staff members who must be on site overnight are available in this room. Staff will use the group restrooms used by the children. Cafeteria
The cafeteria can accommodate approximately people in one sitting. Mealtimes will be staggered to deal with this limitation. Classrooms Capacity. classrooms can accommodate students each Spaces not needed for resident orphans will be offered to paying residents of Kinshasa. Grounds Twenty acres of land offer the opportunity to create variety of play areas as well as large garden that both children and staff will attend to. Notes Additional facilities may be constructed in the future. World of Care Orphanages is an organization that seeks to grow as the demand for our services grows. Our staff understands the personnel and budget needs to run an orphanage in Third World country such as the Democratic Republic of Congo. We will support this new project and put your funding to its best usage.
Our organization includes the following staff and capabilities. Architects Engineers and Creative Construction Experts We have excellent relationships with subcontractors to provide design and construction services for our orphanages throughout the world. Experts in Administration and Residential Care We have staff of experienced professionals to hire and train staff to administer our new Kinshasa orphanage and care for the children who will be housed there. Experienced School Administrators Our experienced school administrators will hire and train teachers and school
counselors as needed to educate the children in our care. World of Care Orphanages currently manages orphanages in India Bulgaria Vietnam Mali Ethiopia Liberia and Haiti delivering shelter care medical treatment education and hope for the future to more than thousand children. A temporary staff will be assigned to the Kinshasa project to oversee the remodel and establishment of the residential facility and school. This may take up to one year. After that time administration will be maintained by local staff providing jobs for citizens of the DRC. World of Care Orphanages has specialized in establishing and running orphanages since 1998. We have been cited by Compassionate Charity Catalog as leader in our field. Our permanent staff headquartered in Atlanta GA is comprised of over members who administer and oversee our operations in all countries. We personally visit each orphanage at least twice year to ensure that our standards are continuously upheld. This project is important to the community of Kinshasa and the government of the Democratic Republic of Congo both of which—although currently unable to fund the effort—desire to move homeless orphans into caring environment and desires to have its children educated so they may become contributing citizens in the country’s future. We plan to involve the community in the orphanage’s efforts in the following manner.
Community Involvement Donations from Local Churches Although most DRC organizations do not have the funds to donate large sums to charitable efforts most are willing to contribute small amounts each week and these do contribute to our coffers. In addition local citizens will be encouraged to donate clothing toys nonperishable foods and fresh produce to the orphanage. Talent Shows We find that the children in our care love to learn to sing play musical instruments and dance. To give our little stars the opportunity to shine we hold several talent shows per year and charge the local community small fee to attend. Volunteers Although most citizens of DRC have few material goods they are often willing to give time to the poorest especially children. We plan to recruit as many volunteers as possible to help care for our children as well as to educate them and teach them basic skills such as sewing and carpentry. Community Benefits Reduction in Poverty and Crime
By caring for orphans we will remove those homeless children from the streets thus reducing the instances of sickness and death and reducing current and future crime rates. Involvement with Future DRC Citizens Through contributions open communications and volunteerism the adults of the DRC will become involved with and connected to our orphans who are the future citizens of the DRC. Entertainment and Volunteer Opportunities There are few options for entertainment among the poorer citizens of Kinshasa. We find that our talent shows are usually well attended by the community because they are simply happy to attend show for very small fee. In addition many teens and young adults treasure the time they spend as volunteers caring for infants or teaching skills to the orphans. Opportunities for Reunification and Adoption At World of Care Orphanages we maintain list of abandoned children and have assisted in reuniting children with relatives from whom they have been separated by war or disease. In addition we are always open to the happy possibility of adoption by any family who meets our strict standards and desires to add child to their household.
Opportunities for Reunification and Adoptions At World of Care Orphanages we maintain list of abandoned children and have assisted in reuniting children with relatives from whom they have been separated by war or disease. In addition we are always open to the happy possibility of adoption by any family who meets our strict standards and desires to add child to their household. Opportunities for Temporary Help As the children in our care learn life skills and progress through school we allow children above the age of to work for pay in temporary jobs in the community. This allows our teens to gain valuable work experience and pay and allows the community to hire skilled worker for short period of time. All such work situations must be approved must not interfere with the child’s education and must not harm or take advantage of the child in any way. Our orphans have worked as babysitters tutors and assistant sports coaches just to name few opportunities. Employment Opportunities Our new Kinshasa orphanage will offer employment for local caretakers
cooks teachers custodians and maintenance personnel. Summary We strive to make the orphanage an integral part of the Kinshasa community so that the children in our care can progress at the age of to meaningful adult life outside our walls. Due to the traumatic circumstances of their lives orphans always have variety of special needs. We anticipate dealing with all of the following. Traumatized children Many orphans have witnessed violence and brutality often including being present at the deaths of one or both parents and other relatives. These children will receive counseling and the patient instruction of caring adults to teach them that the world is not always terrifying place. Wounded and disabled children Some children will arrive with limbs missing or disabled in some way due to an injury of violence or accident. Our medical staff will strive to serve each child to best assist in learning to overcome or live with the disability.
Uneducated children Children of all ages will arrive often having been neglected for years with no parental instruction or formal education. Our staff will evaluate each child and ensure that an appropriate instructional program is available no matter the age of the child. Boys and girls will be treated equally and receive equal education and opportunities. Cultural prejudice Many children have been taught by adults to distrust or even detest other ethnic groups. We house children of all ethnic groups together and teach them to respect and treat each other with dignity and kindness. Summary Through our history of work in Third World nations we know that orphans come with variety of special needs. We are well prepared to meet those needs. Maintaining health among children in Third World countries can be challenge but it is challenge we are accustomed to meeting. We will ensure the continuing health of orphans and staff in the following manner. Guarantee of clean water through filtration and testing Maintaining an adequate supply of clean water can be challenge in the DRC. Our orphanage will have filtration system and will routinely test the quality to be sure the water is safe to drink.
Nutritious meals Children will receive an adequate amount of calcium vitamins protein grains vegetables and fruits in their daily diet. See the Nutrition section for more detailed information. Nurse on site The permanent staff at the Kinshasa facility will include sufficient nurses to have one on duty hours day. Doctors on call and available when needed The Kinshasa orphanage will contract with local doctors to ensure that doctor will always be available if needed. Scheduled well care examinations All children in our care will be examined at least once year to ensure they
are healthy and developing at normal levels. Routine immunizations All needed immunizations will be administered to children and staff on the recommended schedule. Mosquito netting Each child’s bed will be protected by mosquito netting to prevent malaria. Summary Maintaining the health of children and staff is always priority. We also seek to teach our children standards of cleanliness and basic health care that will serve them and their countries well in the future. Children need proper nutrition to ensure proper growth and development. We have nutritionists on permanent staff to advise and oversee menus served at our orphanages. Each orphanage may have slightly different menu due to availability of foods and local customs but will generally follow the standards set below.
Breakfast A bowl of hot grain cereal fresh fruit or juice milk or yogurt. Lunch A serving of protein chicken fish cheese beans two vegetables fruit whole grain cookie and milk or juice. Dinner A serving of protein chicken fish cheese beans with rice or pasta vegetable fruit whole grain or calcium rich dessert pudding custard ice cream and milk or juice. Snacks
Snacks shall consist of fruit dried fruit or healthy cookies granola bars. Vitamins Special treats Each child will be given chewable multivitamin daily. These are donated by kind sponsor. Everyone deserves treat on special occasion so of course cakes pies and candy will be served for parties and on holidays and other celebratory functions. Infants and toddlers Infants and toddlers will be fed appropriate diets of milk or formula yogurt mashed fruits and vegetables until they are able to eat the same food as older children. They will also receive liquid supplements as recommended.
Summary Children and staff in our orphanages generally eat much healthier diet than most other citizens of their nations. At World of Care Orphanages we know all about educating children. In countries where it is possible to send children to public schools we do so. In many Third World countries such as the DRC adequate schools do not exist and so we must create our own. Because we cannot change our schedules to allow for extended vacations and leaves our schools will function on year round basis with shorter school days than customary in other situations and plenty of time for supervised sports and fun outside of classroom time. In Kinshasa we will establish and run the following schools.
Nursery School For children 4 years old. Basic skills such as dressing and eating and toilet training will be taught. Correct speech behavior and social interaction will be encouraged. Ratio of teachers to children. teacher for students. Primary School For children 12 years old. Reading writing mathematics and science as are typical of schools in the United States and UK. Ratio of teachers to children in grades kindergarten through third grade. teacher for students. Ratio of teachers to children in grades four through six. teacher for students. Secondary School For children 13 18 years old. Reading writing mathematics and science as are typical of schools in the United States and UK. If instructors are available some students may take commercial classes computer repair programming medical technicians etc. during their senior year to develop skills needed for employment. Ratio of teachers to children. teacher for students.
Tuition Students from the Community As the school system is generally inadequate in the DRC and we often get requests to educate local children we plan to allow several students from the community to attend the orphanage school on tuition basis. Tuition will be determined by the average rate at local private schools of similar quality. Numbers of tuition students will vary by grade depending on the number of orphans enrolled in that grade. Special Cases for Under Educated Students As some children will come to us with little or no education due to their circumstances we will individually evaluate each child and place her or him in the appropriate grade. We may also advance or retain students in grade as needed to ensure that child receives complete and appropriate education. As previously mentioned in the Capacities section we have permanent staff on hand to get the Kinshasa orphanage established and functioning. But after that initial period usually months to one year local staff will take over. We anticipate needing the following local staff.
Two Administrators Administrators will jointly oversee the operation and budget for the orphanage and will report to the head office of World of Care Orphanages. Thirty "House Parents" Caregivers These staff members will live at the orphanage and function as substitute parents for the children. We hope to recruit number of married couples and retired couples for these jobs. Twelve to Twenty Teachers The number of teachers and grade levels required will depend on the ages of children in our care. Two to Three On Site Counselors Counselors will evaluate and assist traumatized children as well as deal with everyday problems that may arise. Ten Kitchen Staff We need at least five full time cooks and five full time kitchen assistants to help prepare serve and clean up after meals. Children will be taught to help as much as is appropriate for the varying age levels.
Four Maintenance Staff We anticipate needing at least four permanent staff members dedicated to maintaining the buildings and acreage. Children will also be assigned tasks to help as appropriate. Four Cleaning Laundry Staff We anticipate needing at least four permanent staff members dedicated to cleaning buildings and doing laundry. Children will also be assigned tasks to help as appropriate. Notes As we depend on charitable donations it is always difficult to anticipate the income for our organization. Expenses too are only estimates as we do not yet know exactly how many children we will be caring for. We always endeavor to keep costs down in creative ways. In Kinshasa we have the ability to create huge garden and grow much of our own food so food costs are expected to decrease as the garden matures. As you can see by the table below we need additional funding for our first year to complete our remodeling project.
A surplus of funds in any year will be spent to benefit the children in our care. We are soliciting additional pledges at this time so total assets are expected to be higher. Annual Budgets Income Sources Amount Amount Amount African Children’s Fund AFC $50 $50 $50 U.S. Church Alliance $100 $100 $100 Total Income. $225 $225 $225 Assets Amount Amount Amount Income $225 $225 $225 Total Assets. $225 $225 $225
Expenses Amount Amount Amount Food for orphans and staff Furniture bedding clothing toys books Payroll Utilities $70 $850 $72 $850 $75 $850 Remodel maintain facilities $80 $300 $400 Total Expenses. $296 $200 $201 Surplus Deficit. $71 $24 $23
Standard Disclaimer. The numbers represented above are to be used as an estimate. The above Budget does in no way constitute warranty of final price. Estimates are subject to change if specifications are changed cost of doing business changes or costs for outsourced services change before being locked in by binding contract. The following summarizes World of Care Orphanages’ request for funding. Funding is to be used for the next fiscal year with any surplus carried over to the next year. Funding Requested World of Care Orphanages requests $100 donation from your foundation. Required Funding Start Up Expenses Remodel $80
Furniture bedding clothing toys books not gained through donations $30 Food for first year $116 Utilities for first year $850 Personnel Salaries All staff $70 Fringe benefits $2
Total Start Up Expenses $298 Total Current Funding Funding Requested Projected year Funding Needed Projected year Funding Needed $225 $100 $775 $1 000 Funds received by World of Care Orphanages for the Kinshasa orphanage project are to be used in the first year as follows. Staff salaries and benefits Amount. $70 These salaries include teachers house parents administrators and maintenance personnel. Note that the average annual income in the DRC is less than $200 USD per year. Remodel of buildings
Amount. $80 We will employ local workers and buy local materials as much as possible to hold down costs and build good relationships with the community. Feeding children and staff Amount. $116 These funds will be used to purchase food for the orphans in our care. Clothing educating and caring for children Amount. $30
These funds will be used to purchase clothing bedding and other necessities for the orphans in our care. Expenses will be lower in following years and many items of bedding and clothing can be reused or passed down from one child to another. Summary Ninety five percent of all funds donated to World of Care Orphanages go directly to benefit the children in our facilities. The remaining five percent is used for outreach efforts such as this request. In addition to generous donations of funds for our orphanages we also receive goods donated from the following groups. Educate the Children Foundation We receive books school supplies computers and scientific lab equipment from this generous group. Healthee Kids Corporation We receive vitamins basic over the counter medicines and supplements from this company.
In Stitches Recycled Clothing Cooperative We receive clothing of all types from this generous group. Little Used Shoes We receive variety of lightly used or discontinued model shoes from this generous group. Donations of Service
Several church and civic groups send teams of volunteers each year to help with special projects. We plan to use these volunteers to help with remodeling and creating our garden and playgrounds in our first year. Small Donations from Small Groups Many churches and civic groups send us donations of bedding clothing toys and school supplies each year. Summary Although we try to "buy local" whenever we can to support the local community donations of goods and services are always welcome. When children in Third World countries are left without parents they are often left without hope. If they survive at all they are likely to become prostitutes or criminals as adults. We strive to break that cycle because we firmly believe that every child deserves home and future. Mission Statement World of Care Orphanages exists to help orphans in Third World countries grow up healthy and educated. Core Values Every child is worth saving.
Many children are the victims of racial tribal or religious prejudice and violence. We do not discriminate when accepting children. We teach acceptance and respect. All ethnic groups and religions are housed and educated together which leads to peaceful culture of acceptance. Boys and girls are educated equally.
Although sometimes we need to respect local customs in terms of dress and manners we provide the same education to both boys and girls in our classes. Purpose Statement Every orphanage we run will be secure and loving home that prepares our children for the future. World of Care Orphanages has been operating as More than 40% of our a charitable organization since 1979. We manage 20 orphanages in India Bulgaria Vietnam Mali orphans have earned Ethiopia Liberia and Haiti delivering care and scholarships for college.
hope to more than thousand children. World of Care Orphanages exists to help orphans in Third World countries grow up healthy and educated. We have more than three decades of expertise in caring for orphaned children. More than 40% of our orphans have earned scholarships for college. Our orphanages provide jobs for more than two thousand local people in the communities they serve. World of Care Orphanages is headquartered in Atlanta GA and has branch offices in Johannesburg South Africa and Delhi India.
How to Contact World of Care Orphanages If you need to contact us for any reason you can reach us at. World of Care Orphanages 329 Liberty Circle Suite Atlanta GA Phone. 404 555 5556 Fax. 404 555 5555
E Mail. sh@WorldofCareOrphanages.org URL. www.WorldofCareOrphanages.org World of Care Orphanages 329 Liberty Circle Suite Atlanta GA PH 404 555 5556
FX 404 555 5555 www.WorldofCareOrphanages.org