Request for Proposal (RFP) Sample
Security System for IBT Manufacturing IBT Manufacturing 1000 Main Street Building Atlanta Georgia PH 555 555 5555 FX 555 555 5556 www.IBTManufacturing.com
July 20xx www.IBTManufacturing.com IBT Manufacturing is in need of security and fire system for two buildings with 24 hour monitoring and incident response. IBT Manufacturing is accepting proposals from qualified companies from now until August 21. Important Licensing Note. While company can produce an RFP to distribute among potential responders. You may not supply any other companies or individuals with any Proposal Pack templates for their own use in responding to an RFP. Any company using Proposal Pack templates to respond to an RFP must purchase their own license to use Proposal Pack content. Prepared by. Richard Sharp Facilities Manager Describe the typical daily processes involved in your security monitoring operations. Include the following information. Describe the office or area from which our system would be monitored including descriptions of equipment used or available and personnel involved in typical tasks. What are your requirements for hiring security personnel. How do you train your security personnel.
How many employees would typically be involved in monitoring our security systems on any shift. How would employees ensure that all system components are functioning correctly. How would employees discover security breach or alarm from our system. Describe in detail your process for responding to suspected security breach or alarm. Include typical response times. Include statistics on results of responding to breaches alarms including false alarms arrests and so forth. Include description of your process for labeling storing and retrieving security recordings as well as description of your secure storage area. What is your internal system for managing overseeing your employees and continually evaluating their effectiveness. IBT Manufacturing is seeking proposals from established security firms to provide security and fire alert systems with 24 hour monitoring and incident response for our corporate campus at Main Street in Atlanta Georgia. We need secure and continuous monitoring of all areas of our corporate campus including building interiors and exteriors parking lots loading docks and outdoor areas.
Description of Buildings. Bldg – Two story office building 000 square feet on each floor with offices kitchen and two restrooms per floor. Bldg – One story manufacturing warehouse facility 000 square feet two loading docks. See detailed downloadable blueprints of our buildings and campus on our website. www.IBTManufacturing.com Notes. All rooms within our two buildings must be constantly monitored for smoke fire and carbon monoxide. Most rooms should include sprinkler fire suppression systems but our two computer server rooms Bldg – square feet; Bldg square feet need specialized fire suppression systems to protect our computer equipment and data. See the Requirements page in this RFP for summary of our requirements for this project and see other pages for details on information required in various proposal sections. Please format and submit your proposal according to instructions on the Format and Evaluation pages of this RFP.
Questions may be directed to. Richard Sharp Facilities Manager IBT Manufacturing 1000 Main Street Building Atlanta Georgia 555 555 5555 ext
rsharp@IBTManufacturing.com Requirements for submitting proposal and estimate for our project include. Proposal bidders must have minimum of years of experience Explain training and experience of all personnel that will monitor and respond to the security system. See the Qualifications page in this RFP for more details on the information needed. All components of fire and security systems must be purchased and installed by bidder. Provide details of the recommended components on the Security Devices page and details and schedule for installation on the Installation Details page. If you propose to use subcontractor for installation describe that subcontractor’s history on the Installation Details page. Systems must be monitored 24 hours day days week. Describe your monitoring operation and personnel as well as your procedure for responding to alarms. See the Operations page for description of details to provide. Alarms must be answered within five minutes. Describe your process for responding to alarms and provide typical response times. See the Operations page for description of details to provide. Security recordings must be stored for days. Describe your system for labeling storing retrieving and destroying video footage. See the Operations page for description of details to provide. Every proposal submitted should adhere to the following format guidelines. Submission Format Submit proposals in printed format only on 8.5 size pages with margins of at least inch. Three copies must be submitted as described on the Evaluation page.
Length Proposals of up to pages will be accepted. We expect most proposals to be in the 20 page range. Required Sections All proposals must include the following sections in the following order. Title Page Contact Information with signature of authorizing company official Recommended Security Devices Installation Details Operations Cost Summary Qualifications. Additional sections may be included. Each section may consist of one or more pages. See the Security Devices Installation Details Cost Summary and Qualifications pages in this RFP for more details on information to include in those sections. Fonts Fonts used should be Times New Roman or Helvetica no smaller than point type.
Additional Information See the Evaluation page in this RFP for criteria on which each proposal will be evaluated. Provide the following cost information for the project. Cost of all security and fire detection system components. Cost of installing and testing all components. Ongoing costs of 24 hour monitoring of installed systems monthly and yearly. Per incident cost of responding to alarm or perceived problem. Maintenance and update costs. Provide copy of your standard contract that specifies all of the above.
Describe the details of installing the security and fire monitoring systems on the IBT Manufacturing campus. Include descriptions of the following. Pre Installation Considerations Describe any activities that must be completed or notifications that must be made before installation can begin. Installation Procedures Describe the installation process including personnel and equipment needed on site schedule procedures to protect IBT staff and operations noise and so forth. Consider whether normal operations will be disrupted or affected by installation. Post Installation Considerations Describe any inspection or testing procedures that will be carried out after installation is complete. Based on the description of our corporate campus provided in this RFP and the blueprints provided on our website describe the security devices systems you would recommend to protect our buildings employees contents and inventory against intrusion theft and fire. Provide the following information. Product names and specific model numbers of components. Warranty information for all components. Reasons for recommendation of this component. Technical details describing typical use and operating requirements of the component.
Functionality during electrical outage. Provide description of how monitoring personnel would ensure that all components are working properly. Three copies of your proposal must be delivered by 3. 00pm EST Friday August 20xx to. Richard Sharp Facilities Manager IBT Manufacturing 1000 Main Street Building Atlanta Georgia Proposals will be evaluated using the following criteria.
How well the proposal meets the needs and requirements described in this RFP Experience level of company and staff Hiring and training practices for security staff Numbers of staff on duty during shifts Value of proposal pricing as compared to others received and general market estimates Clear and detailed descriptions of equipment processes and services to be provided Recommendations from other clients and general business reputation
The contract will be awarded on September 20xx. This decision will be posted on our corporate website www.IBTManufacturing.com and will also be communicated by email to all project bidders. Explain your qualifications to undertake and carry out this project. Provide the following information. Company experience in the security business All licenses and insurance information Special training of management and staff for the security business Total number of staff Number and type of staff on duty per shift Experience level of current staff members Requirements for hiring security staff References from five clients for whom you have performed ongoing security services