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How to write your Event Party Planner Services Proposal (British/UK)

You can create your customized editable version of this document using Proposal Kit. Follow these steps to get started.


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Screenshots of 4 of 9 pages of this sample

Click the PDF View link above to see more. The complete sample is included in every Proposal Pack and the included Wizard software can build you an editable version in Word that will be in the design theme you purchased. You can purchase a different design theme than the sample is illustrated with.

Proposal Pack Bubbles #3 Title Page

Proposal Pack Bubbles #3 Body Page
Proposal Pack Bubbles #3 Body Page
Proposal Pack Bubbles #3 Back Page

1. Get a Proposal Pack such as Bubbles #3

This sample was created using the design theme Proposal Pack Bubbles #3. You can recreate this same sample using any of our Proposal Pack design themes and have it customized for your business.

We include this Event Party Planner Services Proposal (British/UK) in PDF and editable Word format chapters that can be customized using the included Wizard software.

To create your customized proposal using your logo and colors, get Proposal Pack for Any Business. We include this sample in every Proposal Pack.

2. Download and install after ordering

Once you have ordered and downloaded your Proposal Pack you will have all the content you need to get started.

3. Set up the included Wizard software

While the Wizard software makes the process more efficient, you can manually assemble your version of this sample using the content provided and just a Word processor.

4. Import the Quick Start layout titled 'Event Party Planner Services Proposal (British/UK)'

The included Proposal Pack Wizard software makes creating a customized version of this document speedy and efficient. The sample content is in Word format documents, so you can also use the sample text without using our Wizard software.

The Event Party Planner Proposal (British/UK) is an example of a proposal using Proposal Pack to pitch the services of an event planner to an organization hosting a charity benefit.

This is a good example to follow for any business or individual offering planning services to clients. This is a version of the American English Event Party Planner Proposal that has been translated to British/UK English.

Anyone writing an event planner proposal or looking to see how to convert a proposal for use in another country.

5. Customize the template with your information

You can customize the layout with different chapters, change the order of chapters, import your content and information, change the visual design, edit the text, and more. You have complete control over customizing this sample.

Event Party Planner Services Proposal (British/UK) - The Narrative

St. Paul’s Charity Benefit

Thank you for contacting The Party People to host the party for your charity benefit auction. We are delighted to be a part of this important event and we are sure that we can provide a tasteful yet fun evening for all the attendees. I am available for planning purposes between 8am and 9pm, 7 days a week. Your benefit will be flawlessly planned and executed.

I will oversee the entire event, and I will have three assistants on hand to ensure perfection. In addition, we have fully trained, professional wait-staff, excellent catering options, and our own set-up and break-down staff. We will book your musician, and we will coordinate the timing of the evening’s events, and as we know how time-consuming finding donations can be, we further offer to pick-up all of your donations prior to the event.

We hope that will allow you more time to find donors. As far as the remainder, the only thing you’ll have to do is give approval for the final party package. From there, we can plan the rest. Our team genuinely looks forward to working with St. Paul’s.

I have provided for you our services list and several sample themes packages that I think will work for your benefit. Of course, these ideas are just a starting point. We would appreciate the opportunity to talk with you further about how we can help your charity benefit become a resounding success. St. Paul’s Hospital is in need of party planning services for their charity benefit fundraiser.

The Party People can oversee the entire event and provide an atmosphere to facilitate increasing donor contributions. We have assembled a preliminary selection of themes and prices based on our interview. The Party People will provide the following services to St. Paul’s.

Prices are based on our initial interview and subject to change based on the final packages, options selected and guest counts. Individual Consulting & Planning Kellie Fuller will be your individual consultant, taking care of all your planning needs. She will be available 8am to 9pm, 7 days a week for meetings. Consulting services are provided at no cost to you if you choose to place a deposit for your party.

Decorations and Set-Up Kellie will oversee the design, decoration, and set-up of your party, and will coordinate with our set-up staff prior to your party and the day of your party to make sure every detail is taken care of. Choose any of the 3 sample packages below for £500.00. Catering We will provide full catering services for your party.

In the event that we are not able to meet your catering desires, we will contract catering with a third party. A buffet for up to 25 people is available for £250.00. Open Bar We will provide a 4 hour open bar for your party.

In the event that we are not able to meet your catering desires, we will contract catering with a third party. A 4 hour premium stocked open bar for up to 25 people is available for £400.00. Music and Entertainment We have extensive lists of the best musicians, bands, and DJs.

We will provide contracting and coordination of your music and entertainment needs. Our DJ package is available for £450.00. Party Hosting Kellie will attend and oversee your party, along with her three assistants. Any needs that must be met during the party will be taken care of, and she will coordinate scheduling for the entertainment, music, and auction.

Cost is covered in the decoration package above. Break-Down and Clean-Up The Party People employs its own crews for these services. You will not have to worry at all about the state of the rented facility when your party is over. We will take care of everything.

Cost is covered in the decoration package above. We have included several concept themes based on our understanding of the project and the preliminary event date of late January, early February. These themes are for illustration purposes only and are not intended to be final choices.

The themes reflect our desire to create a mood of generosity and to offer you a marketable event wherein patrons will not only purchase auction items, but also be happy to pay the ticket price you have set. We will work closely with you to finalise all concepts before the event.

Concept #1

Parisian Our first concept transports your patrons into a relaxing Paris evening. The mood will be set by a darkened room lit only with hundreds of strands of white lights and table candles. Decorations will include trompe l’oeil, wrought iron accents, round tables with white cloths, and elegant centerpieces. The auction tables will be set with raised platters of cheeses, wines, and baked breads, pastries and strawberries, and a five course dinner will include traditional French fare, such as canapes, onion soup, filet mignon, and crème caramel.

A string quartet will play throughout the evening. The theme of this party focuses on romance and old-world ideals, setting the mood for carefree relaxation.

Concept #2

Moroccan Our second concept transports your patrons into extravagant and elegant Morocco. Luxury fabric panels in a variety of textures will be draped around bamboo screens and paper lights in all colours will fill the room. Guests will be able to choose traditional seating, or floor seating on Moroccan rugs and pillows.

The auction tables will be set in a Moroccan bazaar style, with mock tent canopies and beautiful tapestries. Guests will also be able to choose from traditional Moroccan fare, including seafood, curries, and saffron dishes. Food will be served on colourful plates.

Musicians will play traditional Moroccan music, setting the mood for this party to be one of extravagance and pleasure.

Concept #3

Mardi Gras Our third concept transports your patrons into the full-party atmosphere of a Mardi Gras masked ball. A grand archway flanked by columns draped in purple, green and gold panels will greet guests. Tables will be flamboyantly decorated in the same colours, with fake gold coins strewn over the table linens and hundreds of purple, green and gold balloons obscuring the ceiling. Lighting will come from coloured lights, light strands, and a mixture of paper lights.

Guests will wear masks and dance to the live jazz band. The auction tables will be set colourfully, with accents of gold throughout, and ribbon columns in the background. Food will include Cajun choices, such as jumbo shrimp and gumbo, and will be served buffet style.

The mood of this party will be one of excitement, energy, and fun, without the lewdness. The Party People, LLC's policies pertaining to our event services are outlined below. Please note that the following policy statements will be included in your final contract with us.

Minimum Guaranteed Headcount Price

This proposal offers you menus from which to select. Although in many cases we offer a per headcount price, in this proposal, the final price for your event will be determined by the menu selections and quantities ordered. However, please be advised that for an event such as yours with meals, catering, entertainment, bartending services, use of rented furniture, decorations and place settings, we require a minimum price of £1250.

Limited Time Offer

The prices quoted are guaranteed for sixty days from the date of proposal submission.


If you choose to cancel your reservation with us within 30 days of your scheduled event, we will refund 100% of your money. If you cancel within 15 days of your scheduled event, we will refund 50% of your money. If you cancel within 7 days of your scheduled event, we will refund zero.

Rental Damage

When using our staff to serve at your event, The Party People, LLC covers the cost of insuring rented furniture, decorative items, place settings, and or cooking and serving equipment. If you choose not to use our staff when renting furniture or other items from us, we require a damage deposit of £300. When rental items are delivered to you, you will also receive a list of items that must be returned, with values for each piece. Your damage deposit will be refunded in full when all listed items have been returned in undamaged condition.

Payment due

We require a 50% deposit at the time you contract with us and reserve a date for your event. We will bill you for the remainder of the total cost 30 days before your scheduled event. This remainder is due upon receipt and must be paid in full before the event. The following are some of our clients who have agreed to be references.

Feel free to contact any of our references about their experience with The Party People, LLC. For more details see our web site references page at About us – The Party People, LLC, opened its doors 12 years ago. Our goal is to give you a personalised party that meets your needs and your budget.

Be they bruncheons, birthday parties, weddings, showers, reunions, theme parties, or holiday parties, we can plan and host an amazing event for you. We have the resources and equipment to plan parties as intimate as 10 guests or as large as 500 guests. We own all our party and serving equipment, including a variety of styles of tables and chairs, so you rest easy knowing that we will never have to deal with outside rental companies.

We have thousands of ideas for decorations, themes, centerpieces, and more. We have many theme samples available for viewing at our warehouse showroom to help you start your planning. You can choose one of these themes, or you can just as easily create an entirely personalised one with your own party consultant. Our specialty is creating custom parties so that you can make your once-in-a-lifetime event unique and unforgettable.

Your party consultant will oversee the planning and hosting of your party to make sure everything goes smoothly. We have ten full-time party consultants and our own delivery, catering, wait-staff and set-up staff to serve you any time you need. We are available to host parties whenever your schedule demands it, whether it is 5am or midnight.

Our showroom is also open from 9 to 5 every weekday. Services – We offer complete party planning, decorating, catering, and set-up. We also book music and entertainment, additional or alternate catering services, and facilities for you, based on your needs and desires.

We are happy to provide quotes for any of these services.

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Length of Sample

9 Pages

There are thousands of chapters to choose from in Proposal Pack. This sample uses the following set of Proposal Pack chapter templates: Cover Letter, Title Page, Table of Contents, Samples, Company History, Services Provided, References, Policies, Back Page.

There are 200 complete sample proposals including this one in each Proposal Pack

The following related samples are also included in Proposal Pack:

This sample illustrates how to write the following types of proposals

  • General business proposal
  • Non-technical proposal
  • Service sales proposal
  • Entertainment or event planning proposal
  • Food, beverage, catering, grocery proposal
  • Foreign language, multilingual
  • Many other types of proposals

Samples can be created in any Proposal Pack design theme

This sample was created with Proposal Pack Bubbles #3. To change the visual look purchase any Proposal Pack and this sample will be created in that design theme.

Out of the over 501 Proposal Packs available these designs are also popular for this type of proposal and this sample proposal is also included in every Proposal Pack:

Photo Design Proposal Packs

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Line Art Design Proposal Packs

Business Proposal TemplatesProposal Pack Entertainment #2
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Business Proposal TemplatesProposal Pack Events #1
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Key Takeaways

  • The Event Party Planner Services Proposal (British/UK) is a fully written sample included in every Proposal Pack and the Professional Bundle.
  • You can create custom variations of this sample using the included software and template library.
  • The Wizard software automates quotes and other financial pages with a line-item database.
  • There are no ongoing subscription fees. You get lifetime unlimited use.
  • Proposal Kit is made for freelancers, small businesses, and non-profits.
  • Proposal Kit product content (templates, samples, software) is 100% written by humans.

How to Use the Foreign Language Translation Features

This video shows how to use the foreign language translation features in the Proposal Pack Wizard software. The software can translate the main chapter headers into many different languages, covert currency codes in the documents and Excel spreadsheets and has date format and page format options to support different countries.

Frequently Asked Questions

How do I customize the Event Party Planner Services Proposal (British/UK) to fit my specific project or business?

If you buy a Proposal Pack or the Professional bundle, you can build a more customized editable Word document version of the Event Party Planner Services Proposal (British/UK) using the included Wizard software. You can replace the sample information with your own, adjust the text to match your company's tone and style, and modify sections to include project-specific details.

Can I use multiple sample proposals for different types of projects?

You can purchase multiple samples as individual Word templates or all 200 samples are included in every Proposal Pack and Proposal Kit Professional, which is a much better deal. The Proposal Kit offers sample proposals for various industries and project types. You can select and customize different sample proposals to suit each unique project. This flexibility allows you to create tailored proposals for other clients or projects.

How can I integrate my branding into the Event Party Planner Services Proposal (British/UK)?

While the Event Party Planner Services Proposal (British/UK) is built as an editable Word document, depending on the level of custom branding needed, consider the Proposal Kit Professional, which includes the branding features in the Wizard software that let you create custom-branded design themes more effectively. Start by incorporating your company's logo on the cover page, as well as in the headers and footers of the document. Next, adjust the color scheme of the proposal to match your brand colors. Change the fonts in the proposal to align with your brand's standard fonts. Including branded graphics that reflect your brand's style will further enhance the proposal. Additionally, ensure that the text within the proposal maintains a tone and voice consistent with your brand's communication style. By integrating these elements, your proposal will reinforce your brand identity.

How do I ensure my proposal stands out and wins the client?

To ensure your proposal stands out:

  • Personalize the content: Address the client's needs, challenges, and goals to make the proposal unique.
  • Highlight your value proposition: Communicate what sets your business apart and how to deliver superior results.
  • Use professional design elements: Incorporate visuals, charts, and graphs to enhance the presentation and make it more engaging.
  • Proofread and edit: Ensure the proposal is error-free and well-organized. A polished, professional document reflects your attention to detail and professionalism.

What should I do if I need help understanding or modifying a section of the Event Party Planner Services Proposal (British/UK)?

If you need help understanding or modifying a section of the Event Party Planner Services Proposal (British/UK), refer to the detailed instructions provided. Additionally, Proposal Kit includes customer support and resources such as tutorials and videos to assist you. Consulting with a colleague or a professional in your industry can also be beneficial if further clarification is needed. Asking an AI tool can also provide valuable insights for immediate needs.

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