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How to write your Food Services Catering Proposal

You can create your customized editable variation of this document using Proposal Kit. Follow these steps to get started.


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Screenshots of 4 of 17 pages of this sample

Click the PDF View link above to see more. The complete sample is included in every Proposal Pack and the included Wizard software can build you an editable version in Word that will be in the design theme you purchased. You can purchase a different design theme than the sample is illustrated with.

Proposal Pack Catering #2 Title Page

Proposal Pack Catering #2 Body Page
Proposal Pack Catering #2 Body Page
Proposal Pack Catering #2 Back Page

1. Get a Proposal Pack such as Catering #2

This sample was created using the design theme Proposal Pack Catering #2. You can recreate this same sample using any of our Proposal Pack design themes and have it customized for your business.

We include this Food Services Catering Sample Proposal in PDF and editable Word format chapters that can be customized using the included Wizard software when purchased with a Proposal Pack or the Professional Bundle.

To create your customized proposal using your logo and colors, get Proposal Pack for Any Business. We include this sample in every Proposal Pack.

2. Download and install after ordering

Once you have ordered and downloaded your Proposal Pack you will have all the content you need to get started. If you order the sample as a template you will download the Word document after ordering and edit it in your office software.

3. Set up the included Wizard software

While the Wizard software makes the process more efficient, you can manually assemble your version of this sample using the content provided and just a Word processor. We only include the Wizard software with a Proposal Pack or the Professional Bundle.

4. Import the Quick Start layout titled 'Food Services Catering Sample Proposal'

The included Proposal Pack Wizard software makes creating a customized version of this document speedy and efficient. The sample content is in Word format documents, so you can also use the sample text without using our Wizard software. Using the Wizard software, you can create custom variations of this template and automate your quotes with the line item database.

The Food Services Catering Proposal is an example of a proposal using Proposal Pack to pitch food service and catering services to another company.

This is a good example to follow for any business or individual offering services to clients.

This example shows how Proposal Kit and Quosal products work seamlessly together to create a proposal.

Anyone in the food services and catering industry. Anyone writing proposals that use many products and or services managed by an automated quoting system.

5. Customize the template with your information

You can customize the layout with different chapters, change the order of chapters, import your content and information, change the visual design, edit the text, and more. You have complete control over customizing this sample.

Food Services Catering Sample Proposal - The Narrative

Food Services and Event Catering

Thank you for contacting us for bid for your company dinner party. We would be honored to be part of such an exciting event. Riche Cuisine Inc. has been creating and serving delicious meals and party snacks to businesses in Washington State for eight years now.

We have developed reputation for efficiency and excellence. I’ve enclosed few recommendations from some of our customers so you can see what they have to say about us. We offer varied menu of appetizers salads main courses and desserts from which you can select to individualize meals for your guests. You’re in charge.

Simply tell us which items you’d like the quantity of each and the services you want us to provide. Then we’ll present you with our plan and total invoice two weeks before your event for your final approval. We handle food preparation setup and cleanup for you so you can just enjoy the party.

The Objective

SeaStar Film Productions is located in Blaine WA and wants to host dinner party for their staff at their office space. Great food tables and place settings. Open bar with bartending service. Delivery setup and cleanup services for the evening.

The Solution

Riche Cuisine Inc. is well known in the area for providing creative and delicious meals for special occasions. Offers variety of menus from which SeaStar Film Productions can choose for the occasion. SeaStar Film Productions can choose from the attached menu and order the exact number and type of meals they want from Riche Cuisine Inc.

Riche Cuisine Inc. will deliver and set up the tables and serve meals to the attendees and set up and staff full service bar for the evening. Riche Cuisine Inc. will remove all furniture meal items and trash leaving the premises in their original condition. Please select from the following menu items.

We will present you with the final invoice two weeks before your event. Standard Disclaimer. The numbers represented above are to be used as an estimate for the projects discussed.

The above Cost Summary does in no way constitute warranty of final price. Estimates are subject to change if project specifications are changed or costs for outsourced services change before being locked in by binding contract. Of course you can sample our menu items in advance. Please schedule complimentary tasting at our office kitchen between am and 5pm Monday thru Friday.

If for some reason you cannot come to our office we will bring our samples to your location at time you specify for one time service fee of $25. Enough samples are included for three people to have taste of each item. Whether you come to us or we come to you we offer the following sample trays for your tasting pleasure.

Appetizer Sample Tray This includes samples of our Bacon Wrapped Prawns Savory Puff Cheese Pastries and Bruschetta with Mozzarella Tomato and Basil. Salad Sample Tray This includes samples of our Spinach Salad Garden Salad and our Caesar Salad. Main Course Sample Tray This includes samples of our Herbed Chicken Breast Manicotti with Tomato Sauce Pasta with Fresh Mushrooms and our Steamed Vegetable Medley.

Dessert Sample Tray This includes samples of our Fruit Tart with Crème Fraiche Poached Pears in Marsala Sauce and our Chocolate Cake in Raspberry Sauce. Savory Party Platter Sample Tray. This includes samples of our Cheese Parade our Fresh Rolls and Flatbreads and our Sushi offerings. Sweet Party Platter Sample Tray.

This includes samples of our Chocolate Collection our Fruit Smorgasbord and our Pastry Favorites. Will your event include guests with special dietary needs such as vegetarians vegans diabetics or people with allergies. No problem.

Just let us know so we can make appropriate suggestions for your menu. We can also provide list of ingredients for each dish tastefully presented so that you can place card beside each item on your table and thus allow your guests to check for themselves. We want everyone to have great time at your function.

Below are just few categories of consumers we are accustomed to serving. We also welcome your suggestions and your recipes. Diabetic Guests Diabetics generally need complex carbohydrates that will metabolize slowly as well as items with no sugar or very low sugar content.

As well as our traditional meat seafood and vegetable dishes consider our whole grain pasta or our whole grain pizza with no sugar added tomato sauce and our breads carrot cake and cobblers made with whole grains and sugar substitute instead of sugar. Guests on Gluten Free Diet Simply let us know that you wish to accommodate these guests and we will not add thickeners containing gluten to any meat seafood or vegetable dish. In addition we can make many of our breads and desserts with rice flour potato starch and tapioca flours. Guests with Allergies The most common allergies to food are wheat nuts tree nuts fish shellfish soy eggs and dairy products.

We can prepare foods and adapt recipes so that none of these ingredients are included. Vegan and Vegetarian Guests Our chefs at Riche Cuisine are accustomed to creating succulent vegetarian dishes; these are among our specialties. Most of our vegetarian dishes do not include dairy products but we can easily label those that do for our vegan customers. Many of our vegetable dishes are favorites of vegans vegetarians and omnivores alike—be sure to try our seed encrusted lentil patties and our wide variety of potato dishes.

We pride ourselves on creating gourmet cuisine for everyone. We want all of your guests to enjoy our food. At Riche Cuisine we make all our dishes from scratch so you can trust us to use only the freshest ingredients.

Whenever it's possible we use organic foods in our menu items. We also try to buy from local growers at every opportunity; we're proud to be part of the "Buy Local" trend that supports local businesses and reduces transportation costs and carbon footprints. You will never find suspicious 'filler' ingredients imported from China in any of our dishes.

The only imported ingredients we use are the incredible spices flavorings and grains that come from all parts of the world. We don't use food dyes or preservatives. We are happy to provide complete list of ingredients for any dish printed on stand up card for display on buffet.

Simply ask for ingredients display cards when you finalize your catering menu with us. We can also accommodate special diets. See the Special Needs page for more information.

Riche Cuisine Inc. will provide the following services to SeaStar Film Productions. Preparation and delivery of meals from our menu. After you select appetizers salads main courses and desserts from our menu to put together your event we will prepare the food in advance at our facility and deliver it in appropriate containers heated or chilled in our specially outfitted delivery van. Setup services for the event.

We will provide and set up tables chairs and formal place settings for the number of guests you specify. Tables will be covered with heavy dark red tablecloths and dressed with ivory cloth napkins and centerpiece appropriate for the season and occasion. Place settings will be fine ivory colored china stainless steel flatware crystal water glass and crystal wine glass.

Table service and bartending service. Our servers will deliver the courses to the table for your guests and take away plates as they finish. Bartender will stand behind the bar table and fill drink orders as requested.

Bartender and servers will be dressed in classic black pants or skirts and white shirts. Cleanup service. Plates will be removed from tables as guests finish with them.

At the conclusion of your event we will remove all furniture dishes linen and surplus food. We will bag and remove all trash and vacuum and clean surfaces as needed to leave your premises in the condition in which we found them. Riche Cuisine's policies pertaining to our catering services are outlined below. Please note that the following policy statements will be included in your final contract with us.


Minimum Guaranteed Headcount Price. This proposal offers you menus from which to select. Although in many cases we offer per headcount price in this proposal the final price for your event will be determined by the menu selections and quantities ordered. However please be advised that for an event such as yours with meals catering and bartending services use of rented furniture decorations and place settings we require minimum price of $2500.

Limited Time Offer. The prices quoted in this proposal are guaranteed for sixty days from the date of proposal submission. Cancellation.

If you choose to cancel your reservation with us within days of your scheduled event we will refund 100% of your money. If you cancel within days of your scheduled event we will refund 50% of your money. If you cancel within days of your scheduled event we will refund zero. Rental Damage.

When using our staff to serve at your event Riche Cuisine covers the cost of insuring rented furniture decorative items place settings and or cooking and serving equipment. If you choose not to use our staff when renting furniture or other items from us we require damage deposit of $500. When rental items are delivered to you you will also receive list of items that must be returned with values for each piece.

Your damage deposit will be refunded in full when all listed items have been returned in undamaged condition. Payment due. We require 50% deposit at the time you contract with us and reserve date for your event.

We will bill you for the remainder of the total cost days before your scheduled event. This remainder is due upon receipt and must be paid in full before the event. The following are testimonials from some of our clients. Riche Cuisine Inc. is dedicated to pleasing our customers and serving the highest quality meals at reasonable cost.

At Riche Cuisine we're proud of our staff especially our chefs. Here are some brief descriptions of those who might be cooking for your event. Chef Angelique Boudreaux As you might guess from her name Angelique whom we call "Angel" comes to us from Paris France where she grew up eating French cooking. She later studied French cuisine and wines at the Institut de Cuisine.

She is also trained in Italian and Spanish cuisine. Her specialties are soups and casseroles and decadent desserts. Prior to joining Riche Cuisine Chef Boudreaux was master chef at the Petit Hotel Francais in British Columbia Canada.

Chef Andrew Lasten Andrew Lasten joined Riche Cuisine after he moved to Bellingham from San Francisco California. Chef Lasten trained at the Culinary Institute of California. His specialties are vegetarian cuisine and Mexican influenced dishes of California. Prior to joining Riche Cuisine Chef Lasten was head chef at the prestigious Verde Health Cafe in San Francisco.

Chef Margret Mason Margret Mason joins the Riche Cuisine team on request for evening and weekend events. She is also currently employed as daytime chef at the Waterfall Restaurant on Bellingham Bay. Chef Mason's specialties are seafood dishes and delectable appetizers.

Owner and Gourmet Allana Riche Our company owner Allana Riche knows food and wine. She has studied cuisine in France Italy Switzerland and California. Allana is primarily responsible for customer contact and menu selections but she has been known to step in as chef when the occasion demands her expertise.

Riche Cuisine first opened its doors for business eight years ago in Bellingham Washington. Our mission is to provide the best gourmet food and the most professional catering services to our clients. Whether your catering needs are for large gathering or an intimate party our staff can handle your event.

Our state of the art kitchen is in Bellingham Washington but we have fully outfitted catering truck that serves as our "kitchen on the go." If you do not have cooking facilities at your venue no problem. We can bring all supplies equipment and personnel with us. We have catered meals and parties for more than clients in Skagit Whatcom San Juan and Island counties. Riche Cuisine employs full time staff members as well as providing temporary jobs to on call servers and bartenders.

Products – We specialize in creative fusion cuisine choosing the best from all food traditions. We can provide any combination from simple party appetizers to five course meals. We're happy to work with you to suggest menu or we can cook to fulfill menu you have already planned. We can also provide both alcoholic and non alcoholic beverages for your event.

Services – Our chefs can cook in our kitchen or in yours. Our servers and bartenders will always be dressed and behave in the most professional manner. We can also provide pre event setup services and cleanup and take down after an event. In short just leave it all up to us and enjoy yourself.

How to Contact Riche Cuisine You can reach us at Riche Cuisine Inc. Riche Cuisine Incorporated maintains general liability and damage insurance policy Insurance Certificate #9784 from Tarvell Corporate Insurance Services. Policy details as well as the scanned certificate may be viewed on our website at

Should you have questions regarding insurance or liability issues for your event please feel free to call our office to discuss your concerns with us. We would be happy to cater your company party. Riche Cuisine Inc. is well known in the area for providing creative and delicious meals for special occasions. We offer variety of menus from which SeaStar Film Productions can choose for the occasion.

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Length of Sample

17 Pages

There are thousands of chapters to choose from in Proposal Pack. This sample uses the following set of Proposal Pack chapter templates: Cover Letter, Title Page, Table of Contents, Client Summary, Cost Summary, Samples, Ingredients, Special Needs, About Us, Services Provided, Testimonials, Personnel, Insurance, Policies, Back Page.

Food Services Catering Sample Proposal Calculator Spreadheets

These Excel calculator spreadsheets are included with this template. If you purchase a Proposal Pack or the Professional Bundle, these proposal pages are generated using an automated line-item database in the included Wizard software. The calculator spreadsheets are intended for use when purchasing only the sample as a static Word template.

Cost Summary Calculator

There are 200 complete sample proposals including this one in each Proposal Pack

The following related samples are also included in Proposal Pack:

These template layouts are related to this sample

The following related templates are also included in Proposal Pack with this sample:

This sample illustrates how to write the following types of proposals

  • General business proposal
  • Non-technical proposal
  • Service sales proposal
  • Entertainment or event planning proposal
  • Food, beverage, catering, grocery proposal
  • Many other types of proposals

Samples can be created in any Proposal Pack design theme

This sample was created with Proposal Pack Catering #2. To change the visual look purchase any Proposal Pack and this sample will be created in that design theme.

Out of the over 501 Proposal Packs available these designs are also popular for this type of proposal and this sample proposal is also included in every Proposal Pack:

Photo Design Proposal Packs

Business Proposal TemplatesProposal Pack Bubbles #3
Business Proposal TemplatesProposal Pack Catering #1
Business Proposal TemplatesProposal Pack Food #5

Line Art Design Proposal Packs

Business Proposal TemplatesProposal Pack Entertainment #2
Business Proposal TemplatesProposal Pack Events #2
Business Proposal TemplatesProposal Pack Food #1
Business Proposal TemplatesProposal Pack Food #2

Product name:
Food Services Catering Sample Proposal
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$19 USD
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Key Takeaways

  • The Food Services Catering Sample Proposal is a fully written sample included in every Proposal Pack and the Professional Bundle.
  • You can create custom variations of this sample using the included software and template library.
  • The Wizard software automates quotes and other financial pages with a line-item database.
  • There are no ongoing subscription fees. You get lifetime unlimited use.
  • Proposal Kit is made for freelancers, small businesses, and non-profits.
  • Proposal Kit product content (templates, samples, software) is 100% written by humans.

How to Write a Food Industry Proposal

This video shows how to write a food industry related proposal using Proposal Kit. This can be a services sales proposal, product sales, business startup funding, buying or selling a franchise, government RFP responses and so on. Proposal Kit has many pre-made visual design themes for food services, catering, vending and grocery use as well. Samples of prewritten food services and product sales are also included in every Proposal Pack.

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You can create countless variations on the Food Services Catering Sample Proposal with a Proposal Pack template library and Wizard software.
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