Sample Business Proposals / Corporate Event Planner Services Proposal

Planning the GeoTech Training Conference

GeoTech is in need of finding facility for its training conference. Abby Event Resources is full service event planning company. We will take care of the booking of all your accommodations from guest rooms to conference rooms to the grand convention hall.

We will coordinate all your catering and beverage needs. We will book and contract your keynote speakers and any entertainment you desire. We will also supply and set up state of the art audio visual equipment for both your presentation and entertainment needs. Abby Event Resources has researched the following facilities to ensure that GeoTech Environmental Engineering has the best choice of locations for its training conference.

All the listed facilities have available rooms in large blocks for at least one weekend in January. All offer discount rate for guest rooms. Salt Lake City Ramada Airport Amelia Earhart Dr, I 80 Exit.

Newly renovated with ample meeting space and brightly lit conference rooms. Main Convention Hall small compared to the other hotels. Easy access for travelers and ample parking.

Easy access for loading and unloading equipment; caterers prefer this location. The Ramadas come in at the average price of $90.00 discounted rate per double guest room per night. Facility fees are also average and are listed on the cost summary.

Salt Lake City Ramada Downtown, 2455 S., State Street, I 15 & 80 at State Street. Meeting spaces have higher ceilings and better visibility for attendees and Main Convention Hall is larger than the Airport Ramada. Also has ample parking and easy access. Very basic but well maintained facilities in keeping with its star designation.

Salt Lake City Hilton, 255 South West Temple. By far the nicest of the conference facilities. This hotel does have fewer guest rooms available so would need to be booked very quickly.

The location is not as easy to access as the Ramadas. There is ample parking. At discounted double occupancy guest rate of $129.00 per night this is the most expensive hotel but it does have the best amenities.

Shilo Inn, 206 South West Temple. The largest of the conference facilities and the hotel with the largest block of guest rooms available. About the same access and parking as the Hilton.

Guest rooms are dated as are most of the conference rooms but the Main Convention Hall is well laid out with easy access for the caterers. The average price per room is comparable to the Ramadas but the facilities fees come in at about $600.00 less making it the least expensive option. The following is the preliminary schedule of events which can easily accommodate any of our choices listed on our comparison chart. Abby Event Resources will be on hand during the entire event and will be solely responsible for set up registration coordination of meals and catering delivery of audio visual equipment and clean up.

The following comparison chart outlines the choices we have available for your training conference. We can mix and match from any column. Details about the options are listed below the table. Facilities analysis is offered on separate page.

Options

Speakers

Roma Wilcox. Motivational speaker focusing on how to improve workplace attitudes and interactions. Specialty is providing attendees with ways to develop new viewpoints. Fee is $1200.00 plus travel expenses.

Geoff Calbom. Analyst who provides specific ways for employees to develop effective communication strategies and implement better policies. Fee is $1250.00 plus travel expenses. Dave Weaver.

Comedian and former CEO who focuses on developing client relations skills. Fee is $1500.00 plus travel expenses. Douglas Alvarez. Motivational speaker focusing on multi cultural communications and breaking down communications barriers.

Fee is $1500.00 plus travel expenses.

Caterers

Bella Luna Catering. Offers trendy menu. Slightly higher than average prices but have the best reviews for their dinner menu and an excellent reputation for stellar service. Park City Catering.

Offers very traditional menu. Average prices good reviews for service average reviews for food. The Alley Fine Catering.

Offers an eclectic mix of dishes and buffet items that will entice even the pickiest eaters. The most expensive but considered the best both for service and fare. Mission Bistro Catering. Offers very limited menu of traditional food.

Despite their limited menu they still have excellent reviews and are the least expensive.

Training Teams

A1 Business Training. Highly regarded local team who can meet with you prior to your event to personalize training program. No travel costs makes this the least expensive option.

McQuaig Business Consulting. Team from Las Vegas that is experienced in planning and delivering high impact break away sessions that will meet personalized goals. Ogden Communication Consultants. Team from California that is regarded as one of the best on the West Coast for their ability to impact corporate communications.

Higher fee than A1 and McQuaig.

Facilities Costs

10 Conference Rooms seating for set up and break down days. Grand Convention Hall staff set up and break down nights. 125 Double Capacity Guest Rooms discount rate nights. Buffet Dinner Friday Night.

Continental Breakfast Saturday Morning. Buffet Lunch Saturday. Dinner Saturday Night. Soft Beverages ongoing services.

Keynote Speaker Friday Night. Keynote Speaker Saturday Night. Business Communication Training Team presenters. Audio Visual Equipment Rental rooms Grand Hall.

Hotel Gratuities. Travel and accommodations for Speakers and Team. Abby Event Resources Fee.

Standard Disclaimer. The numbers represented above are to be used as an estimate for the projects discussed. The above Cost Summary does in no way constitute warranty of final price. Estimates are subject to change if project specifications are changed or costs for outsourced services change before being locked in by binding contract.

Thank you for your initial phone call to Abby Event Resources. We are pleased you chose to call us. Understand that your company will be hosting weekend of training in the art of communication for all your employees in January of next year though the actual date is pending. Abby Event Resources is full service event planning company.

We will take care of the booking of all your accommodations from guest rooms to conference rooms to the grand convention hall. We will coordinate all your catering and beverage needs. We will book and contract your keynote speakers and any entertainment you desire.

We will also supply and set up state of the art audio visual equipment for both your presentation and entertainment needs. As per your preliminary call have taken the liberty to suggest several location options for your training conference based on your need for grand convention hall break away conference rooms and accommodations for up to attendees. In addition to providing options for facilities have proposed several keynote speakers and several business communication training teams.

We have worked extensively with these teams in the past and their skills in teaching business communication are highly regarded. I’m positive we can meet all of your needs and we can make your weekend conference perfectly seamless and stress free. We are available for planning purposes days week from 8am to 7pm. and several members from my team would be happy to meet with you to discuss your needs further. Given the preliminary date of the conference and the number of attendees suggest we meet early this next week so that we can book facilities by the end of the week.