How to write your own Assignment or Event Photography Contract

You can create your own customized editable version of this contract document using Photography/Media Contract Pack. Follow these steps to get started.

The Assignment/Event Photography Agreement is an agreement for providing assignment and/or event photography and printing services to your customers. Covers issues such as missed key shots, problems outside the control of the photographer such as actions or inactions of individuals, weather, equipment failures, and more.
Document Length: 6 Pages
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Assignment or Event Photography Contract

How do you write a Assignment or Event Photography Contract document?

THIS AGREEMENT is made this Current Day day of Current Month, Current Year by and between Company Name ("Photographer") and Company Name ("Customer"). Photographer is in the business of providing custom photography and printing services for a fee. Customer desires to have Photographer render specific services (the "Services" or "Photographer's Services") as set forth in Exhibit B.

Services shall be rendered on a specific date (the "Event") as set forth in Exhibit B.

In consideration of the mutual covenants set forth in this Agreement, Customer and Photographer hereby agree as follows:

Engagement of Services

Photographer agrees to render to Customer as follows:

  • (a) Provide to Customer a pre-event consultation, by phone or in person prior to the Event in order to finalize specific shooting times (the "Times"), determine any custom shots (the "Shots"), or set forth any locations (the "Locations") that Photographer will be required to travel to in order to render the Services to Customer. Customer has the sole responsibility for arranging this pre-event consultation with Photographer, and failure of the occurrence of a pre-event consultation shall not constitute breach of this Agreement.
  • (b) Provide the agreed Services on the dates, Times, and Locations as agreed upon in the Specifications, and provide images taken during the Event (the "Proofs") to Customer as soon as they are available.
  • (c) Provide proof of agreed-upon expenses associated with the Event and the execution of Photographer's Services and present them to Customer for approval.
  • (d) Provide to Customer a post-event consultation in order to review all images taken during the Event, or otherwise arrange for the insured delivery of any images or other related materials.
  • (e) Provide other such services as Customer may request from time to time, such as additional Shots, assistance to Customer's staff and employees or additional project consulting.
  • (f) Provide to the Customer ordering and photographic reproduction services.

Specifications

Photographer agrees to provide the Services pursuant to the specifications set forth in Exhibit B attached hereto (the "Specifications").

Delivery of Proofs

Photographer will use reasonable diligence in the development of the Proofs and endeavor to deliver to Customer all agreed-upon Specifications outlined in Exhibit B no later than Delivery Date. Customer acknowledges, however, that this delivery deadline listed in Exhibit B is an estimate, and is not a required delivery date. Photographer will retain all rights to any and all photographic materials, custom Shots, proofs, or other intellectual property for the entire project and will provide the Customer with the output formats only.

Customer shall retain all of Customer's intellectual property rights in any logos, graphics, text, images, or other components owned and transmitted to Photographer for use in fulfillment or creation of Services.

Ownership Rights

Photographer shall retain, under the fullest extent under the law, full copyright and interest in any and all film, digital files, proofs, samples, prints, or negatives created or produced for Customer pursuant to this Agreement. Customer agrees to return to Photographer any materials Customer may have of Photographer's such as artwork, mock-ups, comps, text, digital media, film, images, or any other physical or digital embodiment of Photographer's creative work performed under this Agreement. Upon termination or expiration of this Agreement, Customer agrees to be solely responsible for any additional use of materials and advertisements created by Photographer pursuant to this Agreement. Additional expenses may include, but are not limited to: Fees, licenses, translations, royalties, talent, and other associated fees.

Photographer's obligation shall not apply in any respect to foreign use. Customer is granted a non-exclusive worldwide right to use the materials for Customer's own promotional, advertising, internal use or any other agreed-upon use as outlined in Exhibit B. Photos or materials are NOT to be resold or distributed to any third parties or event participants. Photographer's copyright must accompany all use of the photos or materials whenever possible and must read "'Copyright Current Year, Credits.

Compensation

For all of Photographer's Services under this Agreement, Customer shall compensate Photographer in cash, pursuant to the terms of Exhibit A attached hereto. In the event Customer fails to make any of the payments referenced in Exhibit A by the deadline set forth in Exhibit A, Photographer has the right, but is not obligated, to pursue any or all of the following remedies: (1) terminate the Agreement, (2) withhold all materials, Services, and content, (3) bring legal action. If Photographer has agreed to co-sponsor the event, the Customer shall adhere to the requirements and deliverables pursuant to the terms of Exhibit A attached hereto with respect to Photographer's promotional materials and advertising. All licenses shall be revoked if Customer fails to make any of the payments referenced in Exhibit A by the deadline set forth in Exhibit A.

Limited Warranty and Limitation on Damages

Customer agrees to indemnify and hold Photographer harmless with respect to any claims, loss, lawsuit, liability, or judgment suffered by Customer which results from the use of any material prepared by Photographer or execution of Service by Photographer or at the direction of Photographer, which has been materially changed from the Specifications. Photographer shall not be responsible for missing any "Key Shots." Key Shots shall be defined as any requested photographs or images made to the photographer by Customer. Photographer shall not be responsible for any adverse effects or the impact of such upon deliverables resulting from, but not limited to: weather, timing, actions of individuals present at any shooting location or deliverables dependent upon the actions or presence of individuals at any shooting location, transportation issues, equipment failure, access to shooting locations or anything else not under the control of the Photographer.

Photographer shall not be responsible for any delay or loss of shooting time due to any action or inaction, or adverse effect that the Customer may experience that is the result of any action or inaction on the part of the Photographer.

Resources and Equipment

Photographer agrees to make available any items, hardware, or software as Customer and Photographer may agree are reasonably necessary for such purpose. Specific items and hardware or software requirements are listed on Exhibit B attached hereafter.

Non-competition

Photographer shall have no restrictions on other professional photographers being at the event. Customer warrants they have not signed any exclusive contracts with any other Photographer or Agency that would preclude or interfere with Photographer's right to render the services or otherwise conduct business at the event.

Event Deliverables

Customer shall have responsibility for the following event deliverables. Edit the deliverables below as you see fit. A copy of official event credentials and/or any security passes required to move around event locations. A parking pass that is as close to the event location(s) as possible.

Access to a secure storage area at the event location(s) for equipment and materials. Contact cell phone #s for event staff at event location(s) who are responsible for event planning, PR or production, or for any deliverable listed on Exhibit B. A list of all requested shots or key shots.

An event timeline or schedule that contains a list of all start/end times for each key event or key shot). All event maps or driving directions to event location(s).

General Provisions

1 Entire Agreement

This Agreement contains the entire agreement between the parties relating to the subject matter hereof and supersedes any and all prior agreements or understandings, written or oral, between the parties related to the subject matter hereof. No modification of this Agreement shall be valid unless made in writing and signed by both of the parties hereto.

2 Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of State. Exclusive jurisdiction and venue shall be in the County County, State Superior Court.

3 Binding Effect

This Agreement shall be binding upon and inure to the benefit of Customer and Customer's respective successors and assigns, provided that Customer may not assign any of Customer's obligations under this Agreement without prior written consent of Photographer. Customer shall have no right to assign any of Customer's rights or have the right to sublicense and photographs or materials to any other parties.

4 Waiver

The waiver by either party of any breach or failure to enforce any of the terms and conditions of this Agreement at any time shall not in any way affect, limit, or waive such party's right thereafter to enforce and compel strict compliance with every term and condition of this Agreement.

5 Good Faith

Each party represents and warrants to the other that such party has acted in good faith, and agrees to continue to so act, in the negotiation, execution, delivery, performance, and any termination of this Agreement.

6 Right to Withhold Content and Creative Services

In the event Customer fails to make any of the payments set forth on Exhibit A within the time prescribed in Exhibit A, Photographer has the right to withhold any materials, photographic or otherwise, or to suspend any further creative or administrative Services performed on behalf of Customer until payment in full is received, plus accrued late charges of 1 1/2% per month.

7 Indemnification

Customer warrants that everything Customer gives Photographer to use in fulfillment of Services is legally owned by or licensed to Customer. Customer agrees to indemnify and hold Photographer harmless from any and all claims brought by any third party relating to any aspect of the Services, creative or other content, including, but without limitation, any claims resulting from missed Shots, missed Times, inaccessibility to Locations, weather-related problems, inaccessibility or lack of cooperation from critical employees, staff, or other personnel required by Photographer in order to meet any of the deliverables or obligations listed in Exhibit B; difficulty in gaining any access to the agreed-upon Locations or any demands, liabilities, losses, costs, and claims, including attorney's fees, arising out of injury caused by Customer's products/services, material supplied by Customer, copyright infringement, and defective products sold via the advertising or Services. Further, Customer agrees to indemnify Photographer from responsibility for problems/disruptions caused by third-party services and contractors that Customer may use such as reproduction services, enlargements, digital processors, transportation, shipping or hosting services, film processing, and other services that relate to the execution of the Services outlined in this Agreement by Photographer.

8 Use of Services and Creative Content for Promotional Purposes

Customer grants Photographer the right to use or otherwise reproduce the proofs, images, creative content, description of Services performed, results of Services or testimonials as Photographer sees fit for promotional-only purposes.

9 Limitation of Damages

Customer agrees that the only damages available under this Agreement shall be limited to the total amount of compensation paid to Photographer and that this shall be the sole remedy to Customer for damages under this Agreement.

10 Attorney's Fees

In the event any party to this Agreement employs an attorney to enforce any of the terms of the Agreement, the prevailing party shall be entitled to recover its actual attorney's fees and costs, including expert witness fees.

11 Term of Agreement

This agreement shall begin on Start Date and shall continue in full force until terminated by either party upon at least thirty (30) days prior written notice. The parties represent and warrant that, on the date first written above, they are authorized to enter into this Agreement in its entirety, and duly bind their respective principals by their signatures below.

The complete Assignment or Event Photography Contract - with the actual formatting and layout - is available in this Contract Pack.
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Code:
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