that I bought the Proposal Pack. The reaction from my existing clients has been great! They are very impressed with how detailed and professional my new business proposals are."
Paradise Hotel The Project Cyberi Inc. The Objective The Paradise Hotel is in need of new marketing piece to help the hotel sell more rooms and meeting spaces to business clientele which will be most cost effective than sending VHS cassettes. The Paradise Hotel needs cutting edge marketing piece. The Paradise Hotel needs to know how effective their marketing is. The Opportunity The Paradise Hotel has the opportunity to put cutting edge multimedia presentation in front of prospective clients. The goals of this multimedia presentation are.
Sell more room and meeting spaces to business clients. Reduce costs of mailing marketing materials. Incorporate more hotel information and virtual imagery than previously possible. The Solution Cyber Inc. specializes in trackable virtual hotel presentations on CD ROM. We have created virtual hotel tours for hotels ranging from modest Days Inn’s to the most prestigious resort in the country. We will create multimedia CD ROM for Paradise incorporating full room virtual IPIX tour and incorporate the existing promo video on 45mb business card CD ROM for use with Windows operating systems. The CD ROM will include the APT tracking system allowing Paradise to track the results of how their CD ROM is being used by prospects including real time usage reports and extensive monthly statistics reports. The CD ROM will include creation of cover artwork replication of copies inserted in to vinyl sleeves work on all Windows operating systems second animated Flash animation introduction Enterprise Tracking feature custom background and graphics room virtual tour shot by our staff on location clients existing video pages of brochure type information built in mail contact form link to hotel web site printable map to hotel with directions. The products and services provided by Cyberi Inc. to be used in this project include many useful and innovative features. Following is brief synopsis of the major features which you will benefit from.
Enterprise Marketing ROI Tracking Capture more information about how your cards are used to determine how effective your presentation and marketing efforts are working. Desktop Installation The installer effectively multiplies the number of actual business card presentations by leaving it behind on the user’s computer. Contact Followup Our CyberiCards are programmed with contact forms that gather visitor information when they fill out request form on your card. Your users are immediately sent an automated thank you mail and you are sent their information request. Artwork Advertising Free Our CyberiCards are designed for you to market yourself and your business. Unlike most other multimedia companies we do not put our logos or marks on the face of your business card CD ROM. Custom Background We will create custom graphic background of your choice which will match your corporate look and feel. Background Music Your presentation will also include background music track of your choice. We have large selection of stock selections and custom tracks can be licensed or created. Trade Show Autoplay Mode Let your presentation play by itself while letting your viewer take over at any time. Our presentations can be setup to guide your viewers page by page through your message. Perfect for trade shows kiosks and sales demonstrations. IPIX Virtual Tour We specialize in degree IPIX Virtual Reality Tours. An IPIX photograph is single picture that shows an entire view of room or location from floor to ceiling all the way around. IPIX is unique type of photography only available on web sites and multimedia presentations. Video Short video clips can also be included in your CD ROM presentation. Video clips can be advertorials location tours etc. For mini CD ROMs size and space is limited to few minutes. We will work with your to determine how much video can be included.
User Controllable Our presentations are designed for ease of use by beginners to experienced computer users. Audio feedback on buttons and clickable text visual feedback on buttons and clickable text navigation schemes consistent across presentation pop up help screens animated visual buttons clues on each initial page view. For more details see our web site at. http. www.cybericard.com htm feature.htm The following is our projected production schedule for the project. The projected project schedule is expected to take approximately 5 weeks of calendar time. The schedule allows time for gathering and creating media multiple rounds of proofs testing and change requests. Proposal acceptance. May 6. Assign project team. May 6. On site photo shoot for IPIX tour. May 8. All client supplied materials due. May 10. Start project. May 13. Project planning complete. May 13.
Project design complete. May 14. Project Alpha completion. May 17. Project Alpha testing completion. May 20. First draft delivery for client proofing. May 20. Project Beta completion. May 22. Project Beta testing completion. May 24. Project Final completion. May 27. Client approval on final release. May 29.
Final testing completion. May 29. Master sent out for mass production. May 30. Training completion. May 31. Mass produced CD ROM’s delivered. June 10. You will realize the following benefits provided by this project. Reduce printing costs Reduce bulky mailers Reduce postage costs Increase visibility Increase your response rates
Increase brand awareness Help close more business deals Combine existing marketing material Improve customer service Track your marketing effectiveness Leave your information on customer’s desktop Increase the leverage of your existing marketing campaigns with the new and powerful tool you can track. Printed brochures are frequently tossed in the trash CD ROM presentations are more likely to be kept and passed around. In order to complete the project Cyberi Inc. will complete the following development tasks. Assign development team to the project. Your primary contact will be Joel King. Joel will oversee the project and communicate between your company and our development team. Tom Granger will provide the CD ROM cover art Flash animation sequences and will assist in the graphic design. Ian Lauder will be in charge of the development of the CD ROM presentation.
Start the planning process after receiving all client supplied material required. Joel King will work with you to design the layout and visual style of the presentation. Once the design is created mockups will be created. Once you approve the mockups and all collateral material has been received the project development will start. Develop the project based on the milestones in the production schedule. first draft of the presentation will be created within weeks of all collateral material being received. You are allowed one round of change requests for the second draft not to exceed the project specifications after the first draft is presented. Change requests that are outside the scope of the original estimate and change requests after the second draft will be billed separately. Test the project through both Alpha and Beta testing cycles. The CD ROM presentation will be tested after each round of proofs. You are also responsible for proofing the entire presentation to check for missing features misspellings etc. Once we have tested the presentation and you have tested and approved the presentation it will be ready for mass duplication. Deliver and install the final project deliverables. Once approved the final presentation will be sent to replication to be mass produced. Once complete the final CD ROMs will be delivered inserted into clear vinyl sleeves. Train staff based on the training plan. Joel King will provide up to one afternoon of training to your staff at your location on the usage of the presentation. The following is complete list of all project deliverables as stated in the contract and proposal. 5000 45 mb CD ROM’s – Mass produced screened artwork inserted into vinyl sleeves. Interactive Presentation – Creation of Windows based interactive presentation.
IPIX Virtual Tour – We will create IPIX images of your location for use on the CD ROM. Tracking Reports – You will have access to on line reports showing CD ROM tracking results. On Site training – We will provide up to half day of on site training. The following is an estimate and summary of the costs associated with your project. These numbers are only to be used as an estimate which has been based on the information provided to our company concerning this project to date. Development Costs Price Project Development for virtual tour CD ROM Mass Duplication Costs of CD ROM's $6624.00 $4300.00 Total Development Costs.
Ongoing Monthly Costs $10 924.00 Tracking Hosting & Reports $89.00 Total Ongoing Monthly Costs. Miscellaneous Costs. $89.00 Travel $500.00
Total Miscellaneous Costs. $500.00 TOTAL AMOUNT $11 424.00 TOTAL MONTHLY $89.00 Standard Disclaimer. The numbers represented above are to be used as an estimate for the projects discussed. The above Cost Summary does in no way constitute warranty of final price. Estimates are subject to change if project specifications are changed or costs for outsourced services change before being locked in by binding contract. Based on our staff resumes and your project needs we have put together the following proposed project management team. Client Project team contact. Joel King The team contact person is responsible for managing all contact between our development team and your staff. To keep the project on schedule and avoid communication problems all project related issues must be managed through your contact person. Project manager & Team Leader. Ian Lauder The project manager is responsible for internally managing the project to meet the production schedule and budget constraints.
Media manager. Tom Granger The media manager is responsible for creating and researching required Flash animation graphics audio and video files. The media manager will work directly with the Project manager. The contact person will be your main contact point to the project development team. All decisions must be cleared through the team contact person and project manager. Subordinate team members should not be contacted directly unless cleared by the team contact project manager and team leader. For detailed resumes of each project team member see the individual team resume section of the proposal. Once the project is complete our staff will provide training. We are staffed and equipped to handle variety of training needs. Your customer contact Joel King will provide training for your CD ROM presentation. On site training will be provided at your local location. We will arrive with laptop computer and copies of your CD ROM for use by your staff. You are not required to supply any equipment. Future on site or remote training can be provided for nominal charge. If you require on site training at location other than locally travel costs may be incurred. Phone and mail support will be provided as needed. On site training – Up to half day of training will be provided on site once the final presentation is approved. On site training is only provided locally. Ongoing training – Phone and mail support will be provided as needed after the on site training.
The following Cyberi Inc. case studies show how we have helped other companies with similar needs. Cyber Sea Inc. http. www.Cyber Sea.com Cyber Sea Inc. needed large commerce and affiliate marketing enabled web site to promote multiple hard good and digitally delivered products and services. Cyber Sea Inc. also wanted to use CD ROM presentation to market itself and tie in with their web site. We broke down the Cyber Sea Inc. business into its primary products and services and created company site that focused primarily on the photography products and services with links off to other company sites. Cyber Sea Inc. is actually collection of web sites each focusing on separate product line or service. http. www.Cyber Sea.com http. www.ProposalKit.com http. www.ApresentationTrakker.com http. www.CyberiCard.com By splitting up the Cyber Sea Inc. company into multiple sites we greatly increased sales due to less confusion among site visitors. Each site has specific goals that were met beyond expectations. The Cyber Sea.com site has been responsible for landing many book and magazine publications. ProposalKit.com and related sites gross hundreds of thousands of dollars year in sales. CyberiCard.com and related sites have helped position Cyber Sea Inc. and partner company Cyberi Inc. as leader in the CD ROM presentation industry. Creation of our CD ROM’s for Cyber Sea Inc. helps market all of the companies products and services and has responsible for making initial contact with new business partners and clients.