Sample Business Proposals / Roofing Contractor Sample Proposal

October 20XX Georgia O’Donnell Office Manager O’Donnell Realty Company 809 West Oak Drive Little Rock AR Dear Ms. O’Donnell Please find enclosed our proposal and estimate for new roof at your office building.

Topside Roofers is well established firm in Arkansas. Our two branches—Little Rock and Fayetteville—have successfully completed over residential and commercial roofing projects in the last two years. The estimate enclosed here is good for days. We will schedule your installation date and finalize the figures after you accept our proposal. We look forward to working with you. Sincerely Michael Parker Estimator Topside Roofers 555 423 5002 mp@topsideroof.com

www.topsideroof.com Topside Roofers 123 Running Water Road Little Rock AR PH 555 423 5002 FX 555 423 5003 www.topsideroof.com New Roof Installation Office Manager Estimator

have successfully completed over residential and commercial roofing projects in the last two years. P Price Rentals Rental of 20 Yard Dumpster from Waste Naught Arkansas Rental of portable toilet from Sanucan for one week Rental of portable washing facility from Sanucan for one week Supplies 3000 SF asphalt roofing shingles bundles 22.95 per bundle Waterproof sheeting rolls $65 roll

Boxes of roofing nails $35 Equipment Portable conveyor belt for rooftop tile delivery days Air compressors $45 day for days Diesel for air compressors $240.00 $130.00

$ 90.00 $1147.50 $ 650.00 $ 420.00 $ 240.00 $ 540.00 $ 95.00 Labor

Five experienced roofers for hours $25 hour Crew foreman for hours $35 hour $5000.00 $1400.00 SUBTOTAL ESTIMATED AMOUNT $ 9952.50 ESTIMATED TAX

$746.44 TOTAL ESTIMATED AMOUNT $10 698.94 Standard Disclaimer. The numbers represented above are to be used as an estimate for the projects discussed. The above Estimate in no way constitutes warranty of final price. Estimates are subject to change if project specifications are changed or if costs for outsourced services change before being locked in by binding contract. Here are the steps you can anticipate in your roofing project. Delivery of waste container from Waste Naught Arkansas. This large dumpster is approximately feet long by feet wide by 4.5 feet tall and must be positioned close enough to roof edge that workers can toss in old roofing materials as they are removed from your roof. Please have the position marked and plan for access so that the delivery truck can place the waste container. This may necessitate clearing your parking lot or removal of other items around the perimeter of your building. Please plan for this container to be in place for one week. Delivery of portable toilet and washing facilities from SanuCan for our workers. Please mark positions for these fixtures which will require two flat spaces approximately feet by feet each. No water or sewer hookups are needed; these units are self contained. Please plan for these two facilities to be in place for one week. Roofing crew arrives and begins to remove old layers of shingles and underlying materials from roof filling dumpster as they progress. After roof has been stripped down to the plywood sheathing the underlying structure will be analyzed. If the substructure is free of rot and sufficiently strong to support the new shingles we will immediately proceed to Step 5. If any rotten spots are found or there is insufficient support for the new roof we will have to make repairs and or reinforcements before the new shingles can be laid down.

New waterproof sheeting nailed to underlying plywood all nail holes covered with waterproof caulk. New asphalt shingles delivered to rooftop and nailed into place. Please allow for positioning of our conveyor belt apparatus next to your building to deliver shingles to rooftop. All debris placed into waste container all construction items removed from site. Container picked up by Waste Naught Arkansas portable toilet and washing facilities picked up by SanuCan. Please note that the process of removing old roofing materials and installing new ones can be very noisy. Our workers use pneumatic nail guns and screwdrivers powered by air compressors which will be running during much of the process. You may want to relocate business functions while this project is taking place. We anticipate crew of six workers on this project. If possible please plan for parking spaces for these six workmen for one week.

Topside Roofers 123 Running Water Road Little Rock AR Phone. 555 423 5002 DATE. October 20XX Order 102708ODRC Bill To.

Georgia O’Donnell Office Manager O’Donnell Realty Company 809 West Oak Drive Little Rock AR Phone. 555 952 8989 Removing old roofing and installing new roof on office building at West Oak Drive DESCRIPTION

HOURS AMOUNT Remove all old roofing layers and install new roof of asphalt shingles Six man crew; five days ESTIMATED TOTAL $10 698.94

Agreements Customer agrees to all steps and conditions as set for in the accompanying Process Summary and Estimate pages. The above price is an estimate only. If condition such as discovery of wood rot occurs that will cause Topside Roofers additional labor and supplies that may exceed the above estimate client will be advised in advance. Payment of total amount will be due within days of completion of project. ACCEPTANCE OF AGREEMENT. The above prices specifications and conditions are hereby accepted. The Company is authorized to execute the project as outlined in this Agreement. Payment will be made as proposed above. Customer Title. Date signed.

Topside Roofers Title. Date signed.

Company name Address Address City State or province Zip or postal code Phone Phone number DATE. Current date Order WorkOrder Bill To.

Company name City State or province Zip or postal code Phone Phone number For. Insert what you are doing for the client here DESCRIPTION HOURS RATE AMOUNT TOTAL

Agreements In consideration of the mutual covenants set forth in this Agreement Customer and Company hereby agree as follows. 1. Development of Project or Services. Customer agrees to engage Company to develop the Project as described above. 2. Delivery of Project or Services. Company will use reasonable diligence in the development of the project and endeavor to deliver to Customer an operational project no later than Delivery date. Customer acknowledges however that this delivery deadline is an estimate and not required delivery date. 3. Ownership Rights. Company shall hold all right title and interest in and to all copyrights patents trade secrets and other intellectual or industrial property rights in the project or any component or characteristic thereof which are proprietary to the Company. Customer shall not do anything that may infringe upon or in any way undermine Companys right title and interest in the project as described in this paragraph 3. Notwithstanding the above Customer shall retain all of its intellectual property rights in any components it owns and transmits to Company for use in the project. 4. Compensation. For all of Companys services under this Agreement Customer shall compensate the Company in cash the amount specified in the total above. In the event Customer fails to make any of the payments referenced by the deadline set forth as invoiced Company has the right but is not obligated to pursue any or all of the following remedies. terminate the Agreement remove the project from public access bring legal action. 5. Limited Warranty and Limitation on Damages. Developers warrant the project will conform to the Specifications. If the project does not conform to the Specifications the Company shall be responsible to correct the project without unreasonable delay at the Companys sole expense and without charge to Customer to bring the project into conformance with the Specifications. This warranty shall be the exclusive warranty available to the Customer. Customer waives any other warranty express or implied. Customer acknowledges that the Company does not warrant that the project will work on all platforms. Customer acknowledges that the Company is not responsible for the results obtained by the Customer. Customer waives any claim for damages direct or indirect and agrees that its sole and exclusive remedy for damages either in contract or tort is the return of the consideration paid to the Company. 6. Binding Effect. This Agreement shall be binding upon and inure to the benefit of Customer and the Company and their respective successors and assigns provided that the Company may not assign any of its obligations under this Agreement without prior written consent of Customer. ACCEPTANCE OF AGREEMENT. The above prices specifications and conditions are hereby accepted. The Company is authorized to execute the project as outlined in this Agreement. Payment will be made as proposed above. Company name By signator authorized signature or signer. Job title of signator authorized signature or signer. Date when the contact was signed Company name

By signator authorized signature or signer. Job title of signator authorized signature or signer. Date when the contact was signed

Use the Process Summary to outline the entire expected process from submitting the proposal through the successful conclusion of the project. The Process Summary is brief outline of the intended process of submitting the proposal negotiating any changes needed acceptance of the proposal negotiating and signing required contracts and documents delivering on the contract and then wrapping up any loose ends. This is meant as short summary to show you have thought through all the details from start to finish. Key points will be explained in detail in other sections of the proposal. process summary is typically used only in large and complex proposals.