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We include this Project Background chapter template in every Proposal Pack, along with thousands more. You assemble this chapter with others in various combinations to create custom-tailored business proposals, plans, reports, and other documents. Proposal Packs apply custom visual designs to the templates, giving the final documents a consistent professional finish.


Overview of the Project Background Chapter

When creating a business proposal, one critical component is the Project Background chapter. This segment is crucial as it sets the stage for understanding the context of the proposal. It succinctly outlines the reasons behind the submission of the proposal, which could be in response to a grant opportunity or a request for proposal (RFP) from potential clients or partners. By using this chapter, businesses can clearly communicate their grasp of the project requirements and their alignment with the goals of the requesting organization.

How is the Project Background Chapter Used?

The Project Background chapter is used to provide a detailed backdrop of the proposal's objectives. This section is not merely a recount of past events but rather a narrative that highlights the relevance and urgency of the proposal. It serves to build a connection between the proposed project and the broader goals or challenges outlined by the grant or RFP issuer. This chapter helps the reader understand why the proposed solution or project is necessary and how it aligns with their interests.

What is Included in the Project Background Chapter?

Typically, the Project Background chapter includes several key elements:

  • Historical Context: This part addresses previous efforts or developments that relate to the project.
  • Problem Statement: Clearly defines the issues or challenges that the proposed project aims to solve.
  • Relevance to the Requestor: Explains how the project aligns with the goals or needs of the agency or company issuing the RFP or grant.
  • Objective Alignment: Demonstrates how the proposed solutions meet the criteria or objectives set forth by the requestor.


Use Case Examples for the Project Background Chapter

Here are a few specific use case examples where the Project Background chapter proves essential:

  • In a proposal for a community development project following an RFP issued by the local government.
  • When responding to a grant offered by an educational foundation seeking innovative teaching methods.
  • For a technology upgrade project in response to a corporation's RFP looking for efficiency improvements.
  • In a healthcare proposal responding to a government grant aimed at improving rural health care services.
  • Within an environmental proposal aimed at addressing climate change impacts, funded by a non-profit organization.


Key Takeaways

  • The Project Background chapter is crucial for setting the context of your proposal.
  • It helps demonstrate your understanding of the problem and alignment with the goals of the RFP or grant issuer.
  • This chapter includes the historical context, problem statement, and relevance to the requestor.
  • Effective use of the Project Background chapter can significantly influence the success of your proposal.
  • It is applicable in various scenarios, from government RFPs to private sector grants and beyond.


The editable Project Background template - complete with the actual formatting, layout and graphics is available in the retail Proposal Packs.
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Alternate chapters are those which may be used instead of this chapter depending on your situation. Alternate chapters may be better suited for different size projects, more specialized projects, or variations on rights.

Alternate Chapters

Related chapters may be used in conjunction with this chapter depending on your situation. Many related chapters are intended to be used together to form a more complex and integrated proposal.

Related Chapters

Samples Using the Project Background Chapter

The Project Background template is illustrated in actual use in the following Sample Proposals. Samples are also included in each Proposal Pack and illustate many of the industries and situations this template can be used for:

Document Layouts Using the Project Background Chapter

This template is used in the following template layouts.
Illustration of Proposal Pack Safety #5

The Project Background chapter and other chapters are integrated into a Word document as illustrated here in the Proposal Pack Safety #5 design theme. There are hundreds of design themes available, and every design theme includes the Project Background chapter template.

A proper business proposal will include multiple chapters. This chapter is just one of many you can build into your proposal. We include the complete fill-in-the-blank template in our Proposal Pack template collections. We also include a library of sample proposals illustrating how companies in different industries, both large and small, have written proposals using our Proposal Packs. This template will show you how to write the Project Background.

We include a chapter library for you to build from based on your needs. All proposals are different and have different needs and goals. Pick the chapters from our collection and organize them as needed for your proposal.

Using the Proposal Pack template library, you can create any business proposal, report, study, plan, or document.

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Use the Project Background template to describe the background information regarding the proposal. This can be your restatement of the purpose behind the grant or RFP. Show your understanding of the reason for submitting your proposal. This is typically used for a grant proposal.
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